Scope
Reference
BSTC-ASCC
Description
Bradley Stoke Town Council is the parish authority for Bradley Stoke. It is the second tier of local government after the South Gloucestershire Council. Its legal powers are granted to it and regulated by various government acts. The town population is of approximately 20,000. The Town Council supplements the provision of local government services in Bradley Stoke, and provides a range of social and recreational facilities, while promoting and representing the town with other national and statutory bodies. The town council is due to tender for a new cleaning services contract to cover 3 Activity Centres, skate park containers and the office building. The contract is being tendered and interested providers are invited to bid for all sites. The contract is to start in 1st December 2025, for a 3-year contract finishing 30th November 2028. The town council is seeking a cleaning services contractor to provide quality and best value cleaning services across the 5 sites, to include routine and periodic internal cleaning. Potential suppliers are invited to visit the sites accompanied by the sites manager who can answer any questions. Please contact the sites manager via email on philip.francis@bradleystoke.gov.uk
Required Hours:
Jubilee Centre, Savages Wood Road, BS32 8HL: 12 hours per week.
3 Hours Monday + Friday. 2 Hours on Tuesday, Wednesday, and Thursday
With changing room cleaning needed on Fridays from Mid August to Mid May each year. 2 hours per week.
Council Office, Savages Wood Road, BS32 8HL: 5 hours per week, 1 hour per day.
Baileys Court Activity Centre. Baileys Court Road, BS32 8BH: 11 hours per week.
2.5 hours on Monday + Friday with 2 hours on Tuesdays, Wednesdays, and Thursdays.
Changing room cleaning between Mid April to Mid September .5 hours per week on Mondays + Fridays.
Brook Way Activity Centre, Brook Way, BS32 9DA: 7 Hours
2 hours Monday + Friday, 1 hour on Tuesdays, Wednesdays, and Thursdays.
Bradley Stoke Skate Park: 2 hours per week.
1 hour on Mondays and Wednesdays.
**We will be running site visits on Monday 13th October 2025 for anyone interested in the contract to attend. Please arrive by 11am to the Jubilee Centre with your own transport and the sites manager will then take everyone around all the sites and answer any questions.**
Please note that any invitation to tender issued by Bradley Stoke Town Council is covered under the terms of the Bribery Act 2010.
The closing date is Monday 20th October 2025. All tenders should be submitted as sealed bids, clearly marked "Cleaning Opportunity" to the following address:
Philip Francis-Barber
Council Office
Jubilee Centre
Savages Wood Road
Bradley Stoke
South Gloucestershire
BS32 8HL
Tenders will be scored by closed meeting and the top 5 tenders presented to the finance committee on 22nd October 2025.
The successful tender will be subject to initial trial period of six months from the date of commencement of the contract. If the successful tender does not pass the initial trial period, they must remain in place until a new contractor is appointed.
Tenders must have a minimum of £5,000,000 public liability cover and any and all relevant insurance policies in place.
All chemicals and equipment are supplied by the successful tender and the council provides hand towels, hand soap, toilets rolls etc.
Total value (estimated)
- £40,652.04 excluding VAT
- £48,782.45 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2028
- 3 years
Main procurement category
Services
CPV classifications
- 90600000 - Cleaning and sanitation services in urban or rural areas, and related services
- 90900000 - Cleaning and sanitation services
Contract locations
- UKK - South West (England)
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
16 October 2025, 5:00pm
Tender submission deadline
17 October 2025, 5:00pm
Submission address and any special instructions
Cleaning Opportunity
Philip Francis-Barber
Council Office
The Jubilee Centre
Savages Wood Road
Bradley Stoke
BS32 8HL
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
22 October 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 August 2028
Award criteria
| Name | Description | Type | Order of importance |
|---|---|---|---|
| Compliance with Requirements (10%) | Checks whether the tender meets the Council's stated needs. Scoring Guide: 0 = Bid does not meet essential requirements (e.g., missing insurance, sites not covered, hours not addressed). 1 = Major gaps... |
Quality | 1 |
| Relevant Experience & References (15%) | Assesses contractor's track record delivering similar contracts. Scoring Guide: 0 = No relevant experience provided. 1 = Minimal or unrelated experience; no references. 2 = Some experience, but not... |
Quality | 2 |
| Method Statement & Service Delivery (25%) | How the contractor proposes to deliver services, including cleaning schedules, quality control, and periodic works. Scoring Guide: 0 = No clear plan of delivery. 1 = Very limited method statement;... |
Quality | 3 |
| Staffing & Supervision Arrangements (15%) | Evaluates adequacy of workforce and how performance will be managed. Scoring Guide: 0 = No staffing/supervision details. 1 = Insufficient staff proposed; no supervision described. 2 = Some details, but... |
Quality | 4 |
| Environmental & Sustainability Measures (10%) | Focus on eco-friendly practices and reducing environmental impact. Scoring Guide: 0 = No evidence of environmental consideration. 1 = Minimal measures (e.g., vague statement about recycling). 2 = Some... |
Quality | 5 |
| Health & Safety / Risk Management (10%) | Assesses compliance with statutory H&S requirements and contractor's approach to safe working. Scoring Guide: 0 = No H&S evidence provided. 1 = Very limited evidence; no policies or risk management... |
Quality | 6 |
| Price / Value for Money (15%) | Evaluates cost-effectiveness of the proposal in relation to quality and coverage. Scoring Guide: 0 = Unreasonably high or low price; poor value or unrealistic. 1 = Very poor value; costs significantly... |
Price | 7 |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Concession
Reduced tendering period
Yes
State of urgency - minimum 10 days
Documents
Associated tender documents
cleaning services scoring matrix 2025.xlsx
Scoring Matrix spreadsheet
Cleaning Tender 2025 Scoring weighting.docx
Scoring criteria information
BSTC-Healthy-Ethical-Sustainable-Procurement-Guidelines (1).docx
Ethical purchasing guideline
Contracting authority
Bradley Stoke Town Council
- Public Procurement Organisation Number: PXBV-6874-MQGP
Council Office,
Bradley Stoke
BS32 8HL
United Kingdom
Contact name: Philip Francis-Barber
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government