Scope
Description
ALL YEAR ROUND LIGHTING MAINTENANCE CONTRACT 2026-2029
Ilkley Town Council invites suitable contractors to submit a tender for a three-year maintenance contract for the Jubilee lighting scheme in Ilkley.
The Council is looking for a supplier who will:
- Conduct monthly inspection of the Jubilee Lighting Scheme located on The Grove, Brook Street, Mill Ghyll and Station Road, Ilkley, West Yorkshire.
- Complete any maintenance work that may be required during that month (to include the replacement of any broken sets of lights, replacement fuses, transformers, quickfix leads etc).
- Provide a maintenance report along with their invoice at the conclusion of each monthly inspection detailing all work that has been undertaken
- Carry out any maintenance deemed as necessary to ensure that all lighting is in good working order at all times throughout the year.
- Review the time at which the lighting is switched on/off throughout the year.
- Complete any other tasks which the parties may agree on.
Documents can be found at: Contracts and Tenders | Ilkley Town Council or obtained from the Clerk.
Deadline for the receipt of submissions is: noon, Tuesday 14th October 2025
The Clerk
Ilkley Town Council
2nd Floor,
17 The Grove,
Ilkley,
LS29 9LW
Total value (estimated)
- £54,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- 3 years
Main procurement category
Services
CPV classifications
- 31500000 - Lighting equipment and electric lamps
- 50800000 - Miscellaneous repair and maintenance services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Tender submission deadline
14 October 2025, 12:00pm
Submission address and any special instructions
www.ilkleytowncouncil.gov.uk/the-council/contracts-and-tenders/
The tenders should be sent in a sealed envelope, marked 'Ilkley Town Council Jubilee Lighting Maintenance Tender' and addressed to the Clerk, to Ilkley Town Council, 2nd Floor, 17 The Grove, Ilkley, West Yorkshire, LS29 9LW before 12 noon on 14th October 2025.
Email submissions are also accepted and should be sent to clerk@ilkleytowncouncil.gov.uk with the subject 'Confidential: Jubilee Lighting Maintenance Tender'. The same deadline applies for electronic submissions.
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Cost | Cost | 40% |
| General suitability | Quality | 40% |
| Environmental | Quality | 10% |
| Health and Safety | Quality | 10% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Jubilee lights, tender notice 2025.pdf
Invitation to Tender - Jubilee Lights maintenance 2026-2029.pdf
DRAFT Jubilee Lighting maintenance contract.pdf
Non Collusion document.docx
Contracting authority
Ilkley Town Council
- Public Procurement Organisation Number: PWWX-5856-HVJM
Ilkley Town Council, Ilkley Town Hall
Ilkley
LS29 8HB
United Kingdom
Telephone: 07877 178314
Email: Clerk@ilkleytowncouncil.gov.uk
Website: http://www.ilkleytowncouncil.gov.uk
Region: UKE41 - Bradford
Organisation type: Public authority - sub-central government