Scope
Reference
NCCT43251
Description
This tender notice is for the award of a public contract through an open procedure in accordance with section 20(1) and (2)(a) of the PA 2023.
Norfolk County Council is required to test the water quality of groundwaters, surface waters and landfill leachates in and around landfill sites for which it is responsible. The sampling is carried out by Norfolk County Council officers in accordance with a predetermined schedule. The Council is seeking to appoint a contractor to provide the testing services.
Total value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2030
- Possible extension to 30 November 2032
- 7 years
Description of possible extension:
The Contract may be extended by up to 24 months at the Council's discretion.
Main procurement category
Services
CPV classifications
- 45232430 - Water-treatment work
- 71900000 - Laboratory services
- 90733000 - Services related to water pollution
Contract locations
- UKH15 - Norwich and East Norfolk
- UKH16 - North and West Norfolk
- UKH17 - Breckland and South Norfolk
Justification for not using lots
Justification for decision not to subdivide into lots (section 18(2)(b) of the Procurement Act 2023) - The Council wish to appoint a single supplier to ensure continuity with the service being provided. However, there is an opportunity for the successful contractor to sub-contract any testing suites they are unable to carry out.
Participation
Legal and financial capacity conditions of participation
As described in the tender documents.
Technical ability conditions of participation
As described in the tender documents.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
19 September 2025, 10:00am
Tender submission deadline
30 September 2025, 10:00am
Submission address and any special instructions
To express an interest and participate in this procurement applicants must first be registered on the system at https://in-tendhost.co.uk/norfolkcc. Full instructions for registration and use of the system can be found at https://in-tendhost.co.uk/norfolkcc/aspx/BuyerProfiles.
Once registered you will be able to see the procurement project under the `tenders` section and `express an interest` to view the documentation. If you encounter any difficulties whilst using the system you can contact the In-tend support team by phoning +44 8442728810 or e-mailing support@in-tend.co.uk. Tenders must be submitted via https://in-tendhost.co.uk/norfolkcc
The Procurement Act 2023 requires bidders to be registered on Find a Tender (Central Digital Platform) before they are able to bid for contracts. Should you wish to bid for this contract it is essential that you do this. Instructions on what needs to be done can be found here: https://www.youtube.com/watch?v=XxsbVW4q-k0
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
10 October 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Other information
Description of risks to contract performance
The bill of quantities contains the expected testing schedule. However, if circumstances dictate, volumes and frequencies may fluctuate.
Please note Norfolk County Council has joined the government's Devolution Priority Programme. This process has the potential to lead to the establishment of a county combined authority
for Norfolk and Suffolk, with strategic powers, headed by an elected mayor. A consultation is under way.
Government has also invited participation by Norfolk in Local Government Review. This process has the potential to lead to unitary local government in Norfolk.
One of these changes could happen without the other.
The contract may be assigned or novated to any successor authority(ies) to Norfolk County Council or to any joint body incorporating or formed by any such successor.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
1. NCCT43251 - Water Analysis - ITT vf.docx
2. NCCT43521 - Water Analysis - BoQ vf.xlsx
3. NCCT43251 - Water Analysis - Specification vf.docx
4. NCCT43251 - Water Analysis - Terms and Conditions vf.docx
Contracting authority
Norfolk County Council
- Public Procurement Organisation Number: PDYH-3246-XWTR
County Hall, Martineau Lane
Norwich
NR1 2DH
United Kingdom
Region: UKH15 - Norwich and East Norfolk
Organisation type: Public authority - sub-central government