Scope
Description
Crewkerne Town Council invites tenders for the provision of grounds maintenance services on Town Council owned and managed land at Townsend Cemetery, Mount Pleasant, Crewkerne.
The contract will run for a period of three years, commencing on 1 March 2026 and ending on 31 October 2028, covering the three growing seasons of 1 March - 31 October 2026, 2027, and 2028, unless terminated earlier in accordance with the Conditions of Contract.
The contractor will be required to carry out grass cutting, strimming, edging, and general maintenance of the designated areas to ensure they are kept in a safe, tidy, and presentable condition. Services must be delivered to an agreed schedule throughout the growing season, with flexibility for additional visits if required.
The contractor will be expected to provide all labour, machinery, fuel, and equipment necessary to perform the services.
The estimated contract value is £13,950.
Total value (estimated)
- £13,950 excluding VAT
- £16,740 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 31 October 2028
- 2 years, 8 months
Main procurement category
Services
CPV classifications
- 77300000 - Horticultural services
- 98371111 - Cemetery maintenance services
Contract locations
- UK - United Kingdom
Participation
This procurement is reserved for
- UK suppliers
- Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
30 September 2025, 5:00pm
Submission address and any special instructions
Tenderers must complete and sign the form of tender. The signatory must be authorised to sign the tender.
Tenders must be returned in a sealed envelope to the Town Clerk, Crewkerne Town Council, Town Hall, Market Square, Crewkerne TA18 7LN before 5pm on 30th September 2025.
If tenders are hand delivered, a receipt will be issued if requested. The tender envelope and its franking must not bear any indication of the tenderer's identity and the envelope must be marked 'TENDER FOR CEMETERY GROUNDS MAINTENANCE'.
Tenders may be submitted electronically
No
Award criteria
The Council will evaluate tenders by considering the following principal factors:
a. Compliance with tender documentation;
b. Tender submission, including prices;
c. References.
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Letter of Invitation.pdf
The Tender.pdf
Specification of Works.pdf
Schedule of Works.pdf
Contracting authority
Crewkerne Town Council
- Public Procurement Organisation Number: PLBJ-3921-NCXV
Town Hall, Market Square,
Crewkerne
TA18 7LN
United Kingdom
Email: towncouncil@crewkerne-tc.gov.uk
Website: https://www.crewkerne-tc.gov.uk/
Region: UKK23 - Somerset
Organisation type: Public authority - sub-central government