Section one: Contracting authority
one.1) Name and addresses
Sheffield Hallam University
City Campus
Sheffield
S11WB
Contact
Lisa Cowpe
Country
United Kingdom
Region code
UKE32 - Sheffield
UK Register of Learning Providers (UKPRN number)
10005790
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://in-tendhost.co.uk/sheffieldhallamuniversity/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/sheffieldhallamuniversity/aspx/Home
one.4) Type of the contracting authority
Other type
Central Public Authority - Sub Central Government
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Coffee Supply & Machinery
Reference number
2425-22-SAS-LC
two.1.2) Main CPV code
- 03131100 - Coffee beans
two.1.3) Type of contract
Supplies
two.1.4) Short description
INVITATION TO MINI COMPETITION FOR THE PROVISION OF COFFEE & MACHINERY
The Sheffield Hallam University is conducting a mini competition under the TUCO Framework (Lot 5) for the Supply and Distribution of Hot Beverage Ingredients, Equipment and Associated Coffee Shop Products.
The mini competition is aimed at selecting the most economically advantageous tender for the supply to Sheffield Hallam University for the provision of coffee in various formats to allow 'bean to cup', 'bulk brew' and espresso-based drinks prepared by a Barista. It is a mandatory requirement for the supply of all 3 machinery types. Delivering to campus at eleven city centre locations. There is a further provision for all current coffee machinery to be replaced as a minimum as part of this contract.
A site visit is available to enable potential suppliers to understand the layout of the campus. It is a collective event where all eligible suppliers will attend at the same time.
There is mandatory criteria as follows:
- Appendix A - Accept TUCO Supply Terms - Pass/Fail
- Appendix D - Pricing & Quality (Tab 4. Quality Questions x 2) - Pass/Fail
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 03131100 - Coffee beans
two.2.3) Place of performance
NUTS codes
- UKE32 - Sheffield
two.2.4) Description of the procurement
INVITATION TO MINI COMPETITION FOR THE PROVISION OF COFFEE & MACHINERY
The Sheffield Hallam University is conducting a mini competition under the TUCO Framework (Lot 5) for the Supply and Distribution of Hot Beverage Ingredients, Equipment and Associated Coffee Shop Products.
The mini competition is aimed at selecting the most economically advantageous tender for the supply to Sheffield Hallam University for the provision of coffee in various formats to allow 'bean to cup', 'bulk brew' and espresso-based drinks prepared by a Barista. It is a mandatory requirement for the supply of all 3 machinery types. Delivering to campus at eleven city centre locations. There is a further provision for all current coffee machinery to be replaced as a minimum as part of this contract.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 years optional extension as a +1+1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
2 years optional extension as a +1+1 year
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 September 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Sheffield Hallam University
Sheffield
Country
United Kingdom