Section one: Contracting authority
one.1) Name and addresses
Sheffield Hallam University
City Campus
Sheffield
S11WB
strategicprocurement@shu.ac.uk
Country
United Kingdom
Region code
UKE32 - Sheffield
Companies House
02143539
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
2425-22-SAS-LC Provision of Coffee & Equipment
Reference number
2425-22-SAS-LC
two.1.2) Main CPV code
- 03131100 - Coffee beans
two.1.3) Type of contract
Supplies
two.1.4) Short description
Provision of Coffee & Equipment to allow Sheffield Hallam University to deliver 'bean to cup', 'bulk brew' and 'espresso-based drinks' prepared by a Barista.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £245,190
two.2) Description
two.2.2) Additional CPV code(s)
- 15861000 - Coffee
two.2.3) Place of performance
NUTS codes
- UKE32 - Sheffield
two.2.4) Description of the procurement
Sheffield Hallam University was seeking a dedicated partner to provide high-quality coffee, related supplies and coffee machines on a leased basis (subject to machine price evaluation). This opportunity involved delivering a consistent and engaging coffee experience at the heart of Sheffield, with a strong focus on enhancing the student experience and campus life.
two.2.5) Award criteria
Cost criterion - Name: Pricing / Weighting: 40%
Cost criterion - Name: Quality / Weighting: 60%
two.2.11) Information about options
Options: Yes
Description of options
1 year + 1 year following 2 year initial term
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-049957
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
9 October 2025
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Cafeology Ltd
Sheffield
Country
United Kingdom
NUTS code
- UKE32 - Sheffield
Companies House
04969126
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £245,190
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court London
London
Country
United Kingdom