Scope
Reference
2271
Description
The contracting Authority ('Authority') in relation to this notice is the Mayor's Office for Policing and Crime (MOPAC), on behalf of the Metropolitan Police Service (MPS).
The scope of services is organised into key service areas and described at high level below, these are split into the 'Core Services' and 'Optional Services'. It should be highlighted at this stage that all services listed could be delivered by the successful Supplier, but the volume and introduction date of the 'Optional Services' may be varied at the sole discretion of the Authority.
The commencement of the 'Core Services' is due to start on the Service Commencement Date, which may be deferred at the discretion of the Authority. The Authority expects the split of services below to remain the same.
Core Services
• Tower Service Management (TSM) - Service Management functions that are delivered by the Supplier that are essential to the correct running of both ITIL service and the integration of other services within the MPS ecosystem
• Application Management Services (AMS) - The effective support and maintenance of Applications within the MPS estate, to ensure a highly available and maintained estate with IT Service Continuity Management at the heart of the Service.
• Applications Security - Aligned to industry best practice, integrated with the specific security functions and the Managed Security Service Provider (MSSP) to ensure that all services are delivered in a highly secure manner with data and users protected throughout all aspects of the service.
Optional Services
• Managed Cloud - The effective support and maintenance of deeper elements of the application and associated technology stack in order to give a greater level of end-to-end accountability for application service and performance
• Digital Workplace - The effective support and maintenance of software and associated technology that manages End User Devices and allows end users to access the tools and platforms they need to work effectively regardless of location.
• Agile - Agile Application development methodologies to augment the existing capability within MPS and to further enhance the capability in order to mature the service
The purpose of this Preliminary Market Engagement Notice is to notify the market of the opportunity of the MPS AMS procurement and to provide information of how to participate in the engagement.
The MPS is looking to contract with a Supplier to deliver support for circa 50 applications (although this figure may change during the procurement) of varying size, complexity and business criticality. Whilst the relative importance of the applications supported vary, they all play a vital role in enabling the Authority to fulfil its mission of delivering more trust, less crime and high standards. The MPS is looking for a partner who can deliver the core scope of the obligations to a high standard as these are crucial for the running of the service. The optional services may be brought into scope over the life of the contract at the discretion of the Authority and the supplier will be required to show their capability in this area. The successful supplier will also have the potential to deliver project and change work, based on delivery of the Core Services and at the behest of the Authority.
The current MPS estate operates as a two-tower model compromising of an Infrastructure Tower and an Applications Tower with overarching process integration and cyber security services provided by the Infrastructure Tower. The Authority expects the AMS Supplier to work closely with the Infrastructure Supplier to facilitate their role as service integrator. The Authority operates a number of other strategic vertical applications which the supplier may need to interact with on an ad hoc basis.
The Authority wants to ensure that there is adequate resilience built into its supplier ecosystem and that there are no conflicts between the AMS Service and the management of the overarching service provided by the Infrastructure Supplier. The Authority therefore reserves the right to include exclusivity of supply between the Infrastructure and AMS suppliers i.e. the same supplier cannot fulfil both contracts (as either the primary Bidder, consortia member or subcontractor). Where a Bidder submits a tender to become the AMS supplier, it shall be construed that it acknowledges and agrees to the restriction outlined above.
The procurement will build upon and develop the current delivery model, leveraging modern technologies to provide a data led, silent and frictionless service. These enhanced services will be proactive, agile and flexible delivering an improved user experience, providing benefit to both operational and frontline policing whilst offering greater value for money.
Total value (estimated)
- £350,000,000 excluding VAT
- £420,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 6 April 2026 to 6 October 2031
- Possible extension to 6 October 2033
- 7 years, 6 months, 1 day
Description of possible extension:
Option to extend for maximum of 24 months.
Options
The right to additional purchases while the contract is valid.
Provision of Digital Workplace Services
Provision of Managed Cloud services
Provision of DevOps services
Main procurement category
Services
CPV classifications
- 30200000 - Computer equipment and supplies
- 32400000 - Networks
- 32500000 - Telecommunications equipment and supplies
- 48000000 - Software package and information systems
- 51300000 - Installation services of communications equipment
- 51600000 - Installation services of computers and office equipment
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKI - London
Submission
Enquiry deadline
3 September 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
16 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
5 March 2026
Award criteria
| Name | Type |
|---|---|
| Capability Response | Quality |
Weighting description
At PSQ stage the award criteria will be 100% of quality submissions against technical criteria.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Procurement Specific Questionnaire
Down Select of vendors as per instructions in PSQ
Invitation to Tender Stage
Clarification and Negotiation Stage
Best and Final Offer Stage
Contract Award
Documents
Associated tender documents
Competitive_Flexible_Tender_PSQ_-_AMS_Procurement_v1.0.docx
Competitive_Flexible_Tender_PSQ_-_AMS_Procurement_v1.0.docx -
Contracting authority
The Mayor's Office for Policing And Crime
- Public Procurement Organisation Number: PHDV-6374-MVWD
2nd The Queen's Walk
London
SE12AA
United Kingdom
Contact name: Ben Harrison
Email: benjamin.harrison@met.police.uk
Website: https://supplier.coupahost.com/quotes/public_events?customer=metpolice
Region: UKI44 - Lewisham and Southwark
Organisation type: Public authority - central government