Scope
Reference
TEN033
Description
The University seeks to engage suppliers capable of delivering innovative and high-quality solutions tailored to meet the specific needs of this project for the replacement of single glazed windows with modern, energy efficient units in our Ripon Wing building. The expectation is that this exercise will establish a collaborative partnership that enhances efficiency, sustainability, and value for money while aligning with the strategic objectives of the University.
The vision of the project is the replacement of existing "crittal" windows and timber frames with a solution sympathetic to the historic nature of the building and its surroundings, matching existing glazing patterns where possible. This includes existing access doors and high-level emergency egress doors. A section of historic stained glass in an existing window will need to be retained within any new solution. The work is to be carried out in a single continuous operation unless a timetabling conflict dictates otherwise.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-York:-Windows,-doors-and-related-items./4K54493A97
To respond to this opportunity, please click here:
Total value (estimated)
- £200,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 17 November 2025 to 18 May 2026
- 6 months, 2 days
Main procurement category
Works
CPV classifications
- 44221000 - Windows, doors and related items
- 44221100 - Windows
- 44221110 - Window frames
- 45421100 - Installation of doors and windows and related components
- 45421110 - Installation of door and window frames
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
15 August 2025, 10:00am
Submission type
Tenders
Deadline for requests to participate
15 September 2025, 10:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
3 October 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality of proposed solution | Quality | 60% |
| Methodology and technical merit | Quality | 30% |
| Indicative pricing | Price | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This will encompass a 2-stage procedure. Stage 1 will see an ITT asking for possible solutions (this document) as the University is yet to decide on a final specification for this work. The University invites creativity at this stage and is open to different solutions being proposed to meet our needs.
As the solution may not be entirely fully formed at this point, we anticipate that pricing will only be indicative but nonetheless will be reasonable and evidence-based for what is being described.
The University will evaluate all the solutions proposed in Stage 1. Depending on the solutions offered, bidders may be asked to submit samples of materials or to attend in person to clarify their solution. These may not be essential for all solutions, however. Bidders who are awarded less than 50% in the Stage 1 scoring, will not be invited to participate in Stage 2 and the University will draft a final, definitive specification at this point. The University will notify bidders promptly if they will not be asked to participate in this tender any further.
The evaluation scoring and weighting may need to be modified at this point accordingly. If the nature of the final specification justifies modifying the anticipated timescales for the tender, they also may be modified at this point. The University will then issue a revised ITT, with a definitive specification asking for firm and finalised pricing. The University will only invite selected bidders who have participated in Stage 1 to submit proposals in Stage 2.
Documents
Associated tender documents
A. ITT Template - RW - Stage 1 ITT v1.0.docx
Invitation to Tender Stage 1 (Invitation to Participate)
Contracting authority
York St John University
- Public Procurement Organisation Number: PGRG-9322-VXQG
Lord Mayors Walk
York
YO31 7EX
United Kingdom
Region: UKE21 - York
Organisation type: Public authority - sub-central government