Scope
Description
The provision of physical guarding within an Education establishment as follows:
4.1 Security Contractor shall:
4.1.1 Provide an onsite manager (this can be one contact who is available on either Campus);
4.1.2 Ensure that Safer Recruitment processes are followed, in line with the College's recruitment procedures;
4.1.3 Use the College logo on all marketing and promotional material relating to work at the College;
4.1.4 Work with the College to identify areas of concern, incidents and improvements that could be considered;
4.1.5 Provide detailed information on incidents, developments and other information as requested by the College's Authorised Officer;
4.1.6 Work with the College to monitor students who may be at risk and inform Welfare immediately of any concerns;
4.1.7 Work with the Authorised Officer and the College's Designated Safeguarding Lead to support with tutorials and/or campaigns to raise awareness of 'keeping safe';
4.1.8 Work with the College to provide Security for marketing events and activities, including but not limited to College Open Days;
4.1.9 Work with the College to provide innovative approaches to the management of Security utilising any new technologies and equipment;
4.1.10 Take responsibility for monitoring the CCTV cameras on both Campuses, working with the College's ICT Department to ensure there are no breaches of Security and that the Security Contractor meet the requirements of Cyber Security as required by the College;
4.1.11 Respond to Subject Access Requests for CCTV images, following the College's Policy on 'CCTV and BWV' and working with the College's Authorised Officer;
4.1.12 Use body worn video cameras in line with the College's Policy on 'CCTV and BWV' and cameras must only be used for the purposes of reduction and prevention of incidents and crime;
4.1.13 BWV must not be used at any other time other than that stated in 4.1.7 and in line with the College's Policy;
4.1.14 Check ID badges and carry out random checks of ID badges;
4.1.15 Carry out stop and search working within the College's Search and Confiscation Policy as instructed by the Authorised Officer or as and when requested by a member of College staff;
4.1.16 Deal proactively with any anti social behaviour on Campus at all times, linking with Student Welfare where appropriate;
4.1.17 Assist the College with safe evacuation and invacuation as outlined in the College's Policy 'Emergency Procedures';
4.1.18 Provide accurate and timely information to the Authorised Officer on any incidents, including protecting the scene and liaison with the Emergency Services and Estates Team during emergency response;
4.1.19 Provide lock up to campuses on a routine basis and ad hoc times as requested by the Authorised Officer;
4.1.20 Provide an out of hours call out to alarm notifications to both main Campuses, ensuring the Authorised Officer is regularly informed of activations;
4.1.21 Provide ad hoc security cover as and when required by the Authorised Officer;
4.1.22 Requirements for Security on site at each campus are supplied in the table below;
Campus
On Site Security Staff Rota
Requirement
Bath City Centre
0800 - 1500
1400 - 1900 (M/T/F) 2130 (W/T)
Regular Patrol of Campus
Somer Valley
0800 - 1500
1400 - 1900 (M/T/F) 2130 (W/T)
Regular Patrol of Campus
Twerton
1200 - 1230
1330 - 1400 Patrol both campuses and check with Tutors for any issues during Spring and Summer term only
This rota is based upon 42 weeks, covering the main term time weeks of 38 and any requirements outside of terms will be negotiated with the Authorised Officer in advance, giving 1 month notice. Within the Autumn term there will be a requirement for the following;
Campus
On Site Security Staff Rota
Requirement
Bath City Centre
0800 - 1500
0830 - 1900 (M/T/F) 2130 (W/T)
Regular Patrol of Campus
Somer Valley
0800 - 1330
0830 - 1900 (M/T/F) 2130 (W/T)
Regular Patrol of Campus
Note: A review of provision of the above will be made prior to the end of the Autumn term.
Total value (estimated)
- £240,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 29 September 2025 to 29 September 2026
- Possible extension to 29 September 2028
- 3 years, 1 day
Description of possible extension:
an option to extend for a further 12 months, plus a further 12 months at the end of this period.
Main procurement category
Services
CPV classifications
- 79710000 - Security services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
Technical ability conditions of participation
Membership of the Security Industry Association
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
20 August 2025, 11:59pm
Tender submission deadline
29 August 2025, 11:00pm
Submission address and any special instructions
email to
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
19 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 6 August 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | 12 quality ratings |
Quality | 60% |
| Price | Price | 40% |
Other information
Description of risks to contract performance
Living Wage Employer
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Reduced tendering period
Yes
State of urgency - minimum 10 days
Documents
Associated tender documents
Security contract scoring document.pdf
Security Contract 2025.docx
tender pricing schedule.docx
Clarification on scoring.pdf
Contracting authority
Bath College
- UK Register of Learning Providers (UKPRN number): 10001465
- Public Procurement Organisation Number: PVHZ-7995-LJXV
Avon Street
BATH
BA1 1UP
United Kingdom
Email: laura.king@bathcollege.ac.uk
Website: http://www.bathcollege.ac.uk
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government