Section one: Contracting authority/entity
one.1) Name and addresses
North Northamptonshire Council
The Corby Cube, George Street
Corby
NN171QG
Contact
Procurement Team
procurement@northnorthants.gov.uk
Country
United Kingdom
Region code
UKF25 - North Northamptonshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
North Northamptonshire Council Printing and Mailing for Electoral Services
two.1.2) Main CPV code
- 79800000 - Printing and related services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF2 - Leicestershire, Rutland and Northamptonshire
Main site or place of performance
North Northamptonshire Council
two.2.4) Description of the procurement at the time of conclusion of the contract:
The original contract was procured in 2022 for a duration of four years. However, due to unforeseen circumstances beyond the authority's control-specifically, the unexpected passing of a Candidate-the scheduled election in Higham Ferrers was delayed and required rescheduling. This event triggered a series of operational and logistical challenges, resulting in significant and unanticipated costs that were not accounted for in the original procurement planning.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
In the case of framework agreements, provide justification for any duration exceeding 4 years
1st April 2022- 31 March 2026
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2022/S 000-003976
Section five. Award of contract/concession
Contract No
ECP 02
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
31 May 2025
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
CIVICA ELECTION SERVICES LIMITED
33 Clarendon Road The Election Centre
London
N8 0NW GB
procurement@northnorthants.gov.uk
Country
United Kingdom
NUTS code
- UKF25 - North Northamptonshire
Companies House
02263092
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £479,000
Section six. Complementary information
six.3) Additional information
The death of a candidate during the election created an urgent and unforeseeable disruption to a public contract (e.g., election services, ballot printing, logistics), The council invoked Regulation 32 to modify the contract without prior publication.
This situation is justified as unforeseeable and it was impossible to
follow standard procedures.
six.4) Procedures for review
six.4.1) Review body
NNC Procurement
Kettering
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 79800000 - Printing and related services
seven.1.3) Place of performance
NUTS code
- UKF25 - North Northamptonshire
seven.1.4) Description of the procurement:
Modification under regulation 32
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
10
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£479,000
seven.1.7) Name and address of the contractor/concessionaire
CIVICA ELECTION SERVICES LIMITED
33 Clarendon Road The Election Centre
London
N8 0NW GB
Country
United Kingdom
NUTS code
- UKF25 - North Northamptonshire
Companies House
02263092
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Additional election required, increasing the value of the contract
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
the death of a candidate caused urgent and unforeseeable disruption to a public contract (e.g., election services, ballot printing, logistics), the Council was required to invoke Regulation 32 to modify the contract.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £479,000
Total contract value after the modifications
Value excluding VAT: £971,000