Scope
Reference
RTC/ENERGY/2025
Description
Raunds Town Council invites tenders for the supply of gas and electricity to its operational properties, in preparation for the expiry of its current energy contract on 30th September 2025. The new contract will begin on 1st October 2025 and will cover all sites managed by the Council.
The Council seeks a reliable and competitively priced energy supplier offering a fixed-term contract of up to three years, inclusive of all standing charges and unit rates for both gas and electricity.
To ensure consistency in evaluation, all quotations must be completed using the pricing template provided in Appendix 3. Submissions that do not follow this format may be excluded from consideration.
Key Details:
Contract Start Date: 1st October 2025
Contract Term: Up to 36 months (to be proposed by the supplier)
Current Contract End Date: 30th September 2025
Tender Opens: 1st August 2025
Submission Deadline: 12:00 noon, 1st September 2025
Expected Decision Date: 9th September 2025
Tender Requirements:
Bidders must provide:
A completed quotation using the template in Appendix 3
Tariff details, contract length, and terms & conditions
Proof of registration and relevant supply licenses
Billing frequency and payment terms
A dedicated contact for contract and service queries
Evidence of experience supplying the public sector or similar clients
While a renewable energy option is not a mandatory requirement, the Council welcomes submissions that include renewable or low-carbon energy as part of the supplier's standard offer.
Submission Instructions:
Tenders can be submitted electronically or in hard copy.
Electronic Submission:
Email all completed documents to: clerk@raunds-tc.gov.uk
Email Subject Line: Tender Submission - Energy Contract 2025
Deadline: No later than 12:00 noon, 1st September 2025
All enquiries should also be directed to this email address.
Late or incomplete submissions, or those not using the prescribed template, may be disqualified.
Total value (estimated)
- £30,000 excluding VAT
- £36,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2028
- 3 years
Main procurement category
Services
CPV classifications
- 09123000 - Natural gas
- 09310000 - Electricity
- 71314000 - Energy and related services
Participation
This procurement is reserved for
UK suppliers
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
1 September 2025, 12:00pm
Submission address and any special instructions
Tenders can be submitted electronically or in hard copy.
Electronic Submission:
Email all completed documents to: clerk@raunds-tc.gov.uk
Email Subject Line: Tender Submission - Energy Contract 2025
Deadline: No later than 12:00 noon, 1st September 2025
All enquiries should also be directed to this email address.
Late or incomplete submissions, or those not using the prescribed template, may be disqualified.
Tenders may be submitted electronically
Yes
Award criteria
Tenders will be assessed based on:
1. Cost - Best overall value
2. Contract Terms - Length and flexibility
3. Experience - Past work with councils or similar clients
4. Customer Support - Ease of contact and service responsiveness
5. Environmental Impact - Use of renewable or low-carbon energy
The Council reserves the right not to accept the lowest or any tender submitted.
Procedure
Procedure type
Below threshold - open competition
Special regime
Utilities
Documents
Associated tender documents
RTC Energy Contract Tender-2025#.pdf
Invitation to Tender
Appendix 1 - Meter Reading Transactions May 2024-April 2025.zip
Appendix 1 - Meter Reading Transactions May 2024-April 2025
Appendix 2 - Site addresses and meter details.pdf
Appendix 2 - Site addresses and meter details
Appendix 3 - Quotation Template.xlsx
Appendix 3 - Quotation Template
Contracting authority
Raunds Town Council
- Public Procurement Organisation Number: PYWY-3648-LLTM
Raunds Town Council, The Hall, Thorpe Street, Raunds
Wellingborough
NN9 6LT
United Kingdom
Telephone: 01933 622087
Email: info@raunds-tc.gov.uk
Region: UKF25 - North Northamptonshire
Organisation type: Public authority - sub-central government