Scope
Reference
02(07/25)
Description
The Council invites response to this Invitation to Tender (ITT) from suitably qualified suppliers ("Suppliers") for the provision of a professional services design team for design services to overhaul the Passmore Edwards Municipal Building.
It should be noted that work consist of the following:
a) Internal works to redesign the internal gallery space (see brief). Initially this is to undertake RIBA Stages 0-2 which will inform a submission for funding. If approved, there will be a second phase RIBA 3-4. The final stage RIBA Stages 5-6 will also be dependent on external funding applications.
b) The external works are at RIBA Stage 3 and have both Listed Building Consent and planning permission.
c) With the above exception for the external works, where the appointed professional services design team will be required to undertake RIBA stages 3 onwards, for all other aspects of the work they will be required to provide the professional services to undertake all the relevant tasks through the RIBA stages, including surveys, technical studies, business planning and the design of a practical and economically viable solutions through to contract administration.
Total value (estimated)
- £867,000 excluding VAT
- £1,040,400 including VAT
Above the relevant threshold
Contract dates (estimated)
- 29 September 2025 to 31 December 2025
- Possible extension to 17 September 2029
- 3 years, 11 months, 19 days
Description of possible extension:
Based on performance of contract, achieving of milestones and continuation of funding.
Options
The right to additional purchases while the contract is valid.
Services as scoped out in the Tender documents.
Main procurement category
Services
CPV classifications
- 71200000 - Architectural and related services
- 71300000 - Engineering services
- 71410000 - Urban planning services
- 71510000 - Site-investigation services
- 71520000 - Construction supervision services
- 71530000 - Construction consultancy services
- 71540000 - Construction management services
- 71600000 - Technical testing, analysis and consultancy services
Contract locations
- UKK30 - Cornwall and Isles of Scilly
Participation
Legal and financial capacity conditions of participation
Please refer to tender documents
Technical ability conditions of participation
Please refer to tender documents
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
18 August 2025, 11:59pm
Tender submission deadline
29 August 2025, 12:00pm
Submission address and any special instructions
Tenders to be submitted by email to:
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
16 September 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Sub Criteria: Understanding the brief 40% Sub Criteria: The Design Team 25% Sub Criteria: Delivery Method and Programme 20% Sub Criteria: Partnering and Collaboration 15% Please refer to tender... |
Quality | 60% |
| Price | Sub-Criteria - Stage 1 & 2 (Fixed Price) - Internal works only 30% Sub-Criteria - Stage 3 to 7 (Based on estimated construction price) 70% Please refer to tender documentation |
Price | 30% |
| Social Value | Social Value Considerations (100%) Please refer to tender documentation |
Quality | 10% |
Other information
Payment terms
Please refer to tender documents
Description of risks to contract performance
Please refer to tender documents
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
Above Threshold-ITT-Part A-Open Instruction_vFinal_29.07.25.pdf
Above Threshold-ITT-Part A-Open Instruction_vFinal_29.07.25
Above Threshold-ITT-Part B-Open Response_vFinal_29.07.25.docx
Above Threshold-ITT-Part B-Open Response_vFinal_29.07.25
Appendix 1 - Design brief RIBA 0_7 Municipal 2025_07_29 FINAL.pdf
Appendix 1 - Design brief RIBA 0_7 Municipal 2025_07_29 FINAL
Appendix 2 - RIBA Stages Summary.pdf
Appendix 2 - RIBA Stages Summary
Appendix 3 - Key Contract Conditions.docx
Appendix 3 - Key Contract Conditions
Appendix 4 - Asbestos Report MB FF RTP sept 2016.pdf
Appendix 4 - Asbestos Report MB FF RTP sept 2016
Appendix 4(a) Asbestos survey 2009.pdf
Appendix 4(a) Asbestos survey 2009
Appendix 5 - Falmouth Municipal Building Heritage Statement.pdf
Appendix 5 - Falmouth Municipal Building Heritage Statement
Appendix 6 Building Survey - Municipal Building, Falmouth Appendices-1.2.pdf
Appendix 6 Building Survey - Municipal Building, Falmouth Appendices-1.2
Appendix 7 - Passmore Edwards, Falmouth OCE October 24.pdf
Appendix 7 - Passmore Edwards, Falmouth OCE October 24
Appendix 8 - Cost Plan June 2025 - MEND Plus 6%.xlsx
Appendix 8 - Cost Plan June 2025 - MEND Plus 6%
P_0.1 - Dwg Falmouth library site plan.pdf
P_0.1 - Dwg Falmouth library site plan
P240045 - 200 Location & Site Plans.pdf
P240045 - 200 Location & Site Plans
P240045 - 201 Municipal Building Existing Ground & Mezzanine Floor Plans.pdf
P240045 - 201 Municipal Building Existing Ground & Mezzanine Floor Plans
P240045 - 202 Municipal Building Existing First Floor & Roof Plans.pdf
P240045 - 202 Municipal Building Existing First Floor & Roof Plans
P240045 - 203 Municipal Building Existing Elevations.pdf
P240045 - 203 Municipal Building Existing Elevations
Price Schedule 1_29.07.25.xlsx
Price Schedule 1_29.07.25
Clarification Log_v0.1.xlsx
Clarifications will be published against the Tender Notice on Find a Tender.
If interested in tendering for this project please ensure you add a "watch this notice" for alerts as from time to time additional information or clarifications may be published related to this tender.
It will be the responsibility of Bidders to ensure they are aware of all published clarifications and ensure that their bid has taken these into account.
In the event of any queries please contact:
Contracting authority
Falmouth Town Council
- Public Procurement Organisation Number: PHJR-4374-DDHW
The Old Post Office
Falmouth
TR11 3QA
United Kingdom
Region: UKK30 - Cornwall and Isles of Scilly
Organisation type: Public authority - sub-central government