Scope
Description
The Priestley Academy Trust is a multi-academy trust consisting of six primary schools, based in Bradford, West Yorkshire.
We are looking for a supplier to deliver high quality and comprehensive payroll services that will ensure all staff are paid accurately and on time, and that the trust meets all its related statutory and regulatory obligations.
We are looking to enter into a contract for three years initially, but with an option to extend for a further two years, subject to Trustee approval. The contract will commence on 1st April 2026.
Further details about the trust can be found in the documentation uploaded to this site.
The estimated contract value is £25,000 per annum plus VAT.
The closing date for this tender will be Friday 15th August 2025.
Tenders should be submitted to the following email address: tenders@priestley.academy.
Any queries about this procurement should be directed to:
- Rowena Dixon, Chief Finance Officer
Total value (estimated)
- £150,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
An extension may be granted if the trust considers it better value, in terms of operational and financial efficiency, to continue with the same supplier for a further period. Each year's extension to be decided by trustees.
Main procurement category
Services
CPV classifications
- 79211110 - Payroll management services
- 79631000 - Personnel and payroll services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Submission
Enquiry deadline
28 July 2025, 5:00pm
Tender submission deadline
15 August 2025, 12:00pm
Submission address and any special instructions
Tenders should be submitted to the following email address:
Tenders may be submitted electronically
No
Award criteria
Award of contract will be made to the supplier who achieves the highest score for price and quality.
A detailed description of the scoring methodology is provided in document "Payroll Tender Scoring Methodology", uploaded to this site.
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Payroll Tender Scoring Methodology.pdf
Payroll Tender Spec - Appendix 3.docx
Pricing Schedule - Appendix 4.docx
Payroll Tender Invitation to Tender + Appendices 1_2 v2.pdf
Question log for upload.pdf
For information: a list of all clarification questions asked by suppliers up to the deadline of 28th July with Trust responses included.
Contracting authority
THE PRIESTLEY ACADEMY TRUST
- Companies House: 10410830
- Public Procurement Organisation Number: PHQP-2974-YLGG
C/O Green Lane Primary School
Bradford
BD8 8HT
United Kingdom
Contact name: Rowena Dixon
Email: rowena.dixon@priestley.academy
Website: https://www.priestley.academy/
Region: UKE41 - Bradford
Organisation type: Public authority - sub-central government