Scope
Reference
WS2061678159
Description
Range of Security related activities across TfL including: security management and supervision; duty management service; static guarding and access control; reception; patrols - internal and external; mobile guarding; security control room operations;
life safety system monitoring and testing; CCTV download and export management; fire warden and fire system monitoring and testing; first Aid and defibrillator use; first response,
incident response and control; incident investigation and evidence gathering; building pass production and management;, including key management; courier processing, mail scanning
and loading bay management; parking management; helpdesk;
threat and vulnerability assessment; equipment and radios; I.D. pass production and management; enforcement of Transport for London Byelaws; lock/unlock services; temporary provision of security related equipment (CCTV towers, barriers etc); and
ad-hoc security services.
(Value in notice is the estimate over a max of 7 years)
The scope will cover multiple business units including London Underground, London Overground, RfLI, Head Offices, London Transport Museum, River Piers, Taxi Private Hire and Victoria Coach Station.
Total value (estimated)
- £222,900,000 excluding VAT
- £267,480,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 26 July 2026 to 25 July 2031
- Possible extension to 25 July 2033
- 7 years
Description of possible extension:
The terms and conditions will fully detail the extension provisions. The proposed contract will be for an initial period of 5 years with an option to extend for up to a maximum of 2 years.
Options
The right to additional purchases while the contract is valid.
The contract shall include the ability for TfL to procure additional services to address - for example - new requirements, special events.
Main procurement category
Services
CPV classifications
- 79710000 - Security services
Contract locations
- UKI - London
Participation
Legal and financial capacity conditions of participation
Please refer to the PSQ for details of the conditions of participation (where applicable).
Technical ability conditions of participation
Please refer to the PSQ for details of the conditions of participation (where applicable).
Submission
Submission type
Requests to participate
Deadline for requests to participate
1 September 2025, 12:00pm
Submission address and any special instructions
Interested parties must first register on Transport for London's SAP Ariba system using the
link below:
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
Following registration, to express an interest for this tender, interested parties must then request access to this specific procurement event by directly contacting the owner of the Notice via Email (smbonefm@tfl.gov.uk).
Direct access to this tender will not automatically be provided on registration.
Upon completion of registration and confirmation that the bidder has been invited to the Sourcing Event in Ariba, the interested bidder will have unrestricted and full access to the
procurement documents, free of charge through their dashboard when they login to Ariba at:
https://service.ariba.com/Supplier.aw
Economic operators need to complete and submit a response to the relevant procurement documents by the deadline date set out in these documents.
To register or to check if you are already registered log on to:
https://service.ariba.com/Supplier.aw
Interested bidders must read the instructions carefully before proceeding with registration and are advised to satisfy themselves that they understand all the requirements of this contract and the procurement exercise before submitting their response. For help on uploading your responses, please refer to:
https://support.ariba.com/Adapt/Ariba_Network_Supplier_Training.
If the problem persists, please contact:
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
Maximum 5 suppliers
Selection criteria:
The top 5 scoring suppliers - who have not failed any of the qualifying requirements - shall be invited to the tender stage
Award decision date (estimated)
15 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 July 2030
Award criteria
| Name | Description | Type |
|---|---|---|
| Technical | Technical capability and solution |
Quality |
| Commercial | Pricing over the term of the contract including any mobilisation costs and rates for additional services |
Price |
| Health Safety Quality Environment | Assessment of meeting Health Safety Quality and Environment requirements |
Quality |
| Responsible Procurement (RP) | Assessment of solution covering themes such as modern slavery, equality and diversity and SLNT |
Quality |
| Legal compliance | Compliance to terms and conditions of contract and appropriate declarations submitted. This will be scored Discretionary Pass/Fail criteria and will not be allocated a percentage weighting. |
Quality |
Weighting description
Exact weightings are subject to amendment and shall be made available at the ITT stage. Technical and Commercial, however, are to be the two largest criteria by percentage value.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
Interested suppliers are required to register on TfL's tendering portal and complete a Procurement Specific Questionnaire (PSQ). TfL shall evaluate all responses and select no more than 5 suppliers to the Invitation to Tender stage (ITT).
The tender process may include more than 1 stage - including negotiation.
Full details of the evaluation process will be detailed in the ITT .
Documents
Associated tender documents
https://s1-eu.ariba.com/Sourcing/Main/aw?awh=r&awssk=9fOyzhvRMDTRECVg&realm=TfL
The procurement documents are available for unrestricted and full direct access, free of
charge, at
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
Tenders or requests to participate must be submitted to the above-mentioned address
Contracting authority
Transport for London
- Public Procurement Organisation Number: PHMT-6197-NWNZ
5 Endeavour Square
London
E20 1JN
United Kingdom
Email: SMBOneFM@tfl.gov.uk
Website: https://tfl.gov.uk
Region: UKI41 - Hackney and Newham
Organisation type: Public authority - central government