Scope
Reference
RBGKEW1418
Description
The purpose of this procurement exercise is to develop a Framework of Suppliers that work with Kew Gardens and Wakehurst to deliver and contribute to our creative vision for our
programmes.
A Framework is essentially a list of ranked suppliers. Suppliers are ranked according to the scores awarded by RBG Kew's evaluation panel during this procurement process and are awarded according to the Evaluation Criteria - as detailed in Part 1: ITT.
The goal of the procurement exercise is that we will have two lists of Suppliers (one for each Lot: Design & Fabricate; and Lot 2: Theatrical Performance).
This procurement comprises two Lots:
Lot 1: Design & Fabricate - We will expect the Supplier to respond creatively to the Brief and use their design and inventive problem-solving expertise to develop playful, inviting, unique, innovative and aesthetically sensitive responses, and to then manufacture, install, maintain and deinstall all programme deliverables, as well as undertake all associated project management.
Lot 2: Theatrical Performance - We will expect the Supplier to respond creatively to the Creative Brief and use their design and theatrical skills to develop imaginative, immersive and participatory theatrical programming together with the project management, design, install, maintenance and deinstallation of sets, stages, props and costumes to creatively cast and stage the performances within Kew landscapes.
Commercial tool
Establishes a framework
Lot 1. Design & Fabricate
Description
We will expect the Supplier to respond creatively to the Brief and use their design and inventive problem-solving expertise to develop playful, inviting, unique, innovative and aesthetically sensitive responses, and to then manufacture, install, maintain and deinstall all programme deliverables, as well as undertake all associated project management.Projects will include all or a combination of the following:·Interactive installations·Stand-alone vignettes·Set dressing·Props·Wayfinding·Interpretation panelsFull detailed specification provided in Part 2:specification and associated appendices
Lot Lot 2. Theatrical Performance
Description
We will expect the Supplier to respond creatively to the Brief and use their design and theatrical skills to develop imaginative, immersive and participatory theatrical programming together with the project management, design, install, maintenance and deinstallation of sets, stages, props and costumes to creatively cast and stage the performances within Kew landscapes.Depending on the programme, the Creative Brief may be for any or all of the following programme deliverables (these lists are not exhaustive):·Narrative and script development·Experience development·Stage sets·Installations·Props·Costumes·Music and choreography·Cast
Contract 1. Lot 1: design & Fabrication
Lots
Lot 1. Design & Fabricate
Suppliers (4)
Contract value
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Framework lot values may be shared with other lots
Above the relevant threshold
Award decision date
17 July 2025
Date assessment summaries were sent to tenderers
17 July 2025
Standstill period
- End: 28 July 2025
- 8 working days
Earliest date the contract will be signed
22 August 2025
Contract dates (estimated)
- 25 August 2025 to 24 August 2027
- Possible extension to 24 August 2029
- 4 years
Description of possible extension:
One extension option of a maximum 2 years (24 months)
Main procurement category
Services
CPV classifications
- 79952000 - Event services
Contract locations
- UKI - London
Contract 2. Lot 2: Theatrical Performance
Lots
Lot Lot 2. Theatrical Performance
Suppliers (5)
- KIT AND CABOODLE LTD.
- THE BAKEHOUSE FACTORY LTD
- Theatre-Rites
- TWO TAILS PRODUCTIONS LIMITED
- WILD RUMPUS COMMUNITY INTEREST COMPANY
Contract value
- £500,000 excluding VAT
- £600,000 including VAT
Framework lot values may be shared with other lots
Above the relevant threshold
Award decision date
17 July 2025
Date assessment summaries were sent to tenderers
17 July 2025
Standstill period
- End: 28 July 2025
- 8 working days
Earliest date the contract will be signed
22 August 2025
Contract dates (estimated)
- 25 August 2025 to 24 August 2027
- Possible extension to 24 August 2029
- 4 years
Description of possible extension:
One extension of a maximum 2 years (24 months)
Main procurement category
Services
CPV classifications
- 79952000 - Event services
- 92312100 - Theatrical producers', singer groups', bands' and orchestras' entertainment services
- 92312110 - Theatrical producer entertainment services
Contract locations
- UKI - London
Information about tenders
Lot 1. Design & Fabricate
- 5 tenders received
- 5 tenders assessed in the final stage:
- 5 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 4 suppliers awarded contracts
- 1 supplier unsuccessful (details included for contracts over £5 million)
Lot Lot 2. Theatrical Performance
- 7 tenders received
- 7 tenders assessed in the final stage:
- 7 submitted by small and medium-sized enterprises (SME)
- 1 submitted by voluntary, community and social enterprises (VCSE)
- 5 suppliers awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Requests to participate
Procedure
Procedure type
Competitive flexible procedure
Suppliers
KIT AND CABOODLE LTD.
- Companies House: 09166769
- Public Procurement Organisation Number: PDQX-4927-QMRD
11 Lonsdale Road
London
NW6 6RD
United Kingdom
Email: accounts@kitandcaboodle.co.uk
Website: http://www.kitandcaboodle.co.uk
Region: UKI72 - Brent
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1: design & Fabrication
Contract 2. Lot 2: Theatrical Performance
LIMA STUDIO LTD
- Companies House: 12838731
- Public Procurement Organisation Number: PHBJ-6242-BMPL
Forester Building, 29-35 St Nicholas Place
Leicester
LE1 4LD
United Kingdom
Email: hello@limastudio.co.uk
Website: https://www.limastudio.co.uk
Region: UKF21 - Leicester
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1: design & Fabrication
THE BAKEHOUSE FACTORY LTD
- Companies House: 07703702
- Public Procurement Organisation Number: PCWZ-2754-MPJJ
7 Clothier Road
Bristol
BS4 5PS
United Kingdom
Region: UKK11 - Bristol, City of
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1: design & Fabrication
Contract 2. Lot 2: Theatrical Performance
Theatre-Rites
- Companies House: 3062624
- Public Procurement Organisation Number: PBCZ-1643-BRHJ
Unit 3 The Energy Centre, Bowling Green Walk
London
N1 6AL
United Kingdom
Email: claire@theatre-rites.co.uk
Website: http://www.theatre-rites.co.uk
Region: UKI41 - Hackney and Newham
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 2. Lot 2: Theatrical Performance
TWO TAILS PRODUCTIONS LIMITED
- Companies House: 04473624
- Public Procurement Organisation Number: PGLP-3652-WLCL
30 Maltings Place 169 Tower Bridge Road
London
SE1 3JB
United Kingdom
Email: hello@twotailsproductions.com
Website: http://www.twotailsproductions.com
Region: UKI44 - Lewisham and Southwark
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1: design & Fabrication
Contract 2. Lot 2: Theatrical Performance
WILD RUMPUS COMMUNITY INTEREST COMPANY
- Companies House: 07005744
- Public Procurement Organisation Number: PXCZ-2956-DBPW
Grosvenor House
Congleton
CW12 4AB
United Kingdom
Email: hello@wildrumpus.org.uk
Website: http://www.wildrumpus.org.uk
Region: UKD62 - Cheshire East
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): Yes
Supported employment provider: No
Public service mutual: No
Contract 2. Lot 2: Theatrical Performance
Contracting authority
Board of Trustees of the Royal Botanic Gardens Kew
- Charity Commission (England and Wales): 803428
- Public Procurement Organisation Number: PGTT-3583-QXLN
THE HERBARIUM
KEW GREEN
TW9 3AE
United Kingdom
Email: procurement@kew.org
Region: UKI75 - Hounslow and Richmond upon Thames
Organisation type: Public authority - central government