Scope
Reference
HMLR701053
Description
As part of a strategic decision to improve application quality, HM Land Registry (HMLR) are looking to introduce new standards for when an application can be accepted. HMLR aim to implement validation on submission of an application, applying multiple checks to both digital data and data contained in documents, only accepting the order when it is valid and correct. To enable HMLR to achieve this we are seeking to contract with a supplier that can extract specific data from images of documents to a high degree of accuracy. The data contained in the documents can be a mixture of typed and handwritten text. A typical document may be typed but contain a wet signature, for example a mortgage or transfer deed. Documents can be a mix of templated HMLR documents, for example a transfer (TR1) and documents which do not follow a templated HMLR format such as a mortgage deed (Charge).
Total value (estimated)
- £5,000,000 excluding VAT
- £6,000,000 including VAT
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Main category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
- 72212313 - Optical-character-recognition (OCR) software development services
- 72300000 - Data services
Contract locations
- UK - United Kingdom
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
1 October 2025
Procedure
Above or below total value threshold
Above or equal to threshold
Contracting authority
HM Land Registry
- Public Procurement Organisation Number: PDZV-7449-YCMT
Trafalgar House, 1 Bedford Park
Croydon
CR0 2AQ
United Kingdom
Email: claire.hughes@landregistry.gov.uk
Website: https://www.gov.uk/government/organisations/land-registry
Region: UKI62 - Croydon
Organisation type: Public authority - central government