Section one: Contracting authority
one.1) Name and addresses
Sprowston Town Council
Recreation Ground Road
Norwich
NR78EW
Contact
Guy Ranaweera
Telephone
+44 1603408063
Country
United Kingdom
Region code
UKH15 - Norwich and East Norfolk
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.contractsfinder.service.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract for LED Conversion; Management and Maintenance of Sprowston Town Council Streetlights
two.1.2) Main CPV code
- 50232100 - Street-lighting maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Sprowston Town Council currently has a mixture of street lighting types. We own approximately 700 non-LED streetlights which require conversion to LED lighting. In addition, the Council owns approximately 140 existing LED lights of varying ages and specification.
The Council is also looking for concurrent implementation of a Central Management System (to be managed by the successful bidder) that will allow real time or near-real time fault self-reporting across our entire lighting stock. The Central Management System must also support bespoke, programmable, part-night lighting and/or dimming profiles on a column-by-column or street-by-street basis.
Lastly, we require all of the above to be managed and maintained by the successful bidder, for the duration of the contract.
Contract to be issued by 12th March 2025, with the project to commence as soon as possible after that date.
two.1.5) Estimated total value
Value excluding VAT: £300,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50232100 - Street-lighting maintenance services
two.2.3) Place of performance
NUTS codes
- UKH - East of England
Main site or place of performance
Sprowston Town Council's geographical boundary.
two.2.4) Description of the procurement
Sprowston Town Council currently has a mixture of street lighting types. We own approximately 700 non-LED lights which require conversion to LED. The majority of these lights are in the region of 25 to 30 years old. In addition, the Council owns approximately 140 existing LED lights of varying ages and specification. Of these, approximately 22 LED lights were installed on new-build housing estates by a mix of housing developers. The remaining 118 have been installed on an ad-hoc basis as replacements for irreparable sodium lights.
Objectives of this Scheme
A. Improve lighting quality and reliability.
B. Reduce street lighting energy usage and carbon emissions.
C. Reduce street lighting maintenance costs.
D. Reduce fault detection time and time-to-repair; achieving this by virtue of a fully managed Central Management System (CMS) to which all lights self-report faults.
E. Gain the ability to fully remotely control and adjust the attributes of individual lights and groups of lights, as and when need and as often as needed.
This tender is for one agreement, divided into three parts (none of which are "lots"):
Part 1: Conversion of Sprowston Town Council's non-LED Streetlights to LEDs of a specification suitable for footway lighting, as per the Highways Act 1980
Part 2: Supply and installation of a Central Management System (CMS) for the entirety of Town Council's lighting stock (including the newly converted LEDs and any pre-existing LEDs)
Part 3: Annual management and maintenance of Sprowston Town Council's streetlights (including the newly converted LEDs and any pre-existing LEDs - as per part 1) and the new Central Management System (as per part 2).
The Council wishes to award a single contract covering all three parts.
Contract to be issued by 12th March 2025, with the project to commence as soon as possible after that date.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
12 March 2025
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
After the initial contract period of two year, the maintenance contract will be renewable on an annual basis.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 January 2025
Local time
4:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 25 April 2025
four.2.7) Conditions for opening of tenders
Date
3 February 2025
Local time
10:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
London
Country
United Kingdom