Section one: Contracting authority
one.1) Name and addresses
Trydan Gwyrdd Cymru
Welsh Government Office, Rhydycar Business Park
Merthyr Tydfil
CF48 1UZ
caffael@trydangwyrddcymru.wales
Telephone
+44 7591340779
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.trydangwyrddcymru.wales
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA86013
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Trydan Engagement and Communication Tender
two.1.2) Main CPV code
- 79416000 - Public relations services
two.1.3) Type of contract
Services
two.1.4) Short description
The scope for this procurement will cover planning and project related engagement and communication.
This will include communications to raise awareness of Trydan Gwyrdd Cymru at the very early stages of Project development, followed by opportunities to shape the projects through non-statutory and statutory consultation events. Engagement will help to optimise the value of these projects for the local area and for Wales, up to submission of the planning application.
two.1.5) Estimated total value
Value excluding VAT: £990,000
two.1.6) Information about lots
This contract is divided into lots: Yes
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1 - South West Wales
Lot 2 - North East Wales
Lot 3 - Cardiff Capital Region
Lot 4 - Swansea Bay City Region
two.2) Description
two.2.1) Title
Engagement & Communication for South West Wales Project
Lot No
1
two.2.2) Additional CPV code(s)
- 79416000 - Public relations services
- 79340000 - Advertising and marketing services
- 79342000 - Marketing services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
South West Wales
two.2.4) Description of the procurement
The scope for this procurement will cover project and all pre-application planning related community and stakeholder engagement, and communication.
This will include reviewing existing preliminary stakeholder analyses, and maintaining a current and relevant stakeholder list.
It will require the drafting and maintenance (evolution ) of an engagement strategy and plan.
It will include communications and outreach to ensure Trydan gets the best possible introduction to the local area, at the very early stages of project development. Working with a multidisciplinary project team, including EIA consultants, you will be required to design and manage opportunities for local communities and stakeholders to help shape the project through non-statutory and statutory consultation events. You will navigate the project through pre-application consultation requirements and be part of delivering the Consultation Report.
As a major infrastructure projects, the project will follow the new process defined in The Infrastructure (Wales) Act 2024 .
You will also facilitate local engagement to help the projects prepare to deliver relevant and optimal embedded and added social value.
Some broader, Wales-wide communication and engagement may also be required within the remit, where there is an interface between local and national interests.
two.2) Description
two.2.1) Title
Engagement & Communication for North East Wales Project
Lot No
2
two.2.2) Additional CPV code(s)
- 79416000 - Public relations services
- 79340000 - Advertising and marketing services
- 79342000 - Marketing services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
North East Wales
two.2.4) Description of the procurement
The scope for this procurement will cover project and all pre-application planning related community and stakeholder engagement, and communication.
This will include reviewing existing preliminary stakeholder analyses, and maintaining a current and relevant stakeholder list.
It will require the drafting and maintenance (evolution ) of an engagement strategy and plan.
It will include communications and outreach to ensure Trydan gets the best possible introduction to the local area, at the very early stages of project development. Working with a multidisciplinary project team, including EIA consultants, you will be required to design and manage opportunities for local communities and stakeholders to help shape the project through non-statutory and statutory consultation events. You will navigate the project through pre-application consultation requirements and be part of delivering the Consultation Report.
As a major infrastructure projects, the project will follow the new process defined in The Infrastructure (Wales) Act 2024 .
You will also facilitate local engagement to help the projects prepare to deliver relevant and optimal embedded and added social value.
Some broader, Wales-wide communication and engagement may also be required within the remit, where there is an interface between local and national interests.
two.2) Description
two.2.1) Title
Engagement & Communication for Cardiff Capital Region Project
Lot No
3
two.2.2) Additional CPV code(s)
- 79416000 - Public relations services
- 79340000 - Advertising and marketing services
- 79342000 - Marketing services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Cardiff Capital Region
two.2.4) Description of the procurement
The scope for this procurement will cover project and all pre-application planning related community and stakeholder engagement, and communication.
This will include preliminary stakeholder analyses and compiling an initial stakeholder list. The list will be reviewed and maintained throughout the duration of the contract.
It will require the drafting and maintenance (evolution ) of an engagement strategy and plan.
It will include communications and outreach to ensure Trydan gets the best possible introduction to the local area, at the very early stages of project development. Working with a multidisciplinary project team, including EIA consultants, you will be required to design and manage opportunities for local communities and stakeholders to help shape the project through non-statutory and statutory consultation events. You will navigate the project through pre-application consultation requirements and be part of delivering the Consultation Report.
As a major infrastructure project, the project will follow the new process defined in The Infrastructure (Wales) Act 2024 .
You will also facilitate local engagement to help the projects prepare to deliver relevant and optimal embedded and added social value.
Some broader, Wales-wide communication and engagement may also be required within the remit, where there is an interface between local and national interests.
two.2) Description
two.2.1) Title
Engagement & Communication for Swansea Bay City Regions Projects x2
Lot No
4
two.2.2) Additional CPV code(s)
- 79416000 - Public relations services
- 79340000 - Advertising and marketing services
- 79342000 - Marketing services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Swansea Bay City Region
two.2.4) Description of the procurement
The scope for this procurement will cover both projects, including all pre-application planning related community and stakeholder engagement, and communication.
We expect to see some synergies in your approach, where it is possible to undertake activities covering and relevant to both projects. However you will also take care to avoid any confusion caused by overlapping timeframes and geographic proximity.
This will include preliminary stakeholder analyses and compiling an initial stakeholder lists (one for each project and another denoting any overlap). The lists will be reviewed and maintained throughout the duration of the contract.
It will require the drafting and maintenance (evolution) of engagement strategies and plans. Working with a multidisciplinary project team, including EIA consultants, you will be required to design and manage opportunities for local communities and stakeholders to help shape the projects through non-statutory and statutory consultation events. You will navigate the projects through pre-application consultation requirements and be part of delivering the Consultation Report.
As major infrastructure projects, the projects will follow the new process defined in The Infrastructure (Wales) Act 2024 .
You will also facilitate local engagement to help the projects prepare to deliver relevant and optimal embedded and added social value.
Some broader, Wales-wide communication and engagement may also be required within the remit, where there is an interface between local and national interests.
two.3) Estimated date of publication of contract notice
1 April 2025
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
We are holding premarket engagement webinar session on Monday 16th December at 11am - 12pm. Please follow the link to register.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=146451.
(WA Ref:146451)