- Scope of the procurement
- Lot 1. Community and Stakeholder Engagement Support Carmarthenshire Local Authority
- Lot 2. Community and Stakeholder Engagement Support Denbighshire/Conwy Local Authority
- Lot 3. Community and Stakeholder Engagement Support Rhondda Cynon Taf Local Authority
- Lot 4. Community and Stakeholder Engagement Support Neath Port Talbot Local Authority
Section one: Contracting authority
one.1) Name and addresses
Trydan Gwyrdd Cymru
Welsh Government Office, Rhydycar Business Park
Merthyr Tydfil
CF48 1UZ
caffael@trydangwyrddcymru.wales
Telephone
+44 7591340779
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.trydangwyrddcymru.wales
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA86013
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.sell2wales.gov.wales
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.sell2wales.gov.wales
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Trydan Community and Stakeholder Engagement Support
two.1.2) Main CPV code
- 79416000 - Public relations services
two.1.3) Type of contract
Services
two.1.4) Short description
Trydan wishes to appoint providers that will support Trydan on community and stakeholder engagement across the development of approximately five large-scale onshore wind energy projects (as more particularly described in the Specification).
The Procurement is split into four lots.
LOT 1: contract covering 1 project located in Carmarthenshire.
LOT 2: contract covering 1 project located in Denbighshire / Conwy.
LOT 3: contract covering 1 project located in Rhondda Cynon Taf.
LOT 4: contract covering 2 projects located in Neath Port Talbot.
The maximum estimated value of the Contracts for the initial three year period including all the Required and Optional Activities is:
Lot 1 - 240,000 GBP (excluding VAT)
Lot 2 - 240,000 GBP (excluding VAT)
Lot 3- 240,000 GBP (excluding VAT)
Lot 4 - 270,000 GBP (excluding VAT)
Total being 990,000 GBP
The contract values specified in this notice are the maximum contract values for the initial three year period for all Required and Optional Activities as described in the Specification issued with the ITT. Trydan reserves the right to extend the one or more of the contracts by an additional year and increase the overall contract values proportionately and in line with the terms of the Contract.
two.1.5) Estimated total value
Value excluding VAT: £990,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
LOT 1: contract covering 1 project located in Carmarthenshire.
LOT 2: contract covering 1 project located in Denbighshire / Conwy.
LOT 3: contract covering 1 project located in Rhondda Cynon Taf.
LOT 4: contract covering 2 projects located in Neath Port Talbot.
two.2) Description
two.2.1) Title
Community and Stakeholder Engagement Support Carmarthenshire Local Authority
Lot No
1
two.2.2) Additional CPV code(s)
- 79416000 - Public relations services
- 79340000 - Advertising and marketing services
- 79342000 - Marketing services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Carmarthenshire
two.2.4) Description of the procurement
The scope for this procurement will cover project and all pre-application planning related community and stakeholder engagement, and communication.
This will include reviewing existing preliminary stakeholder analyses, and maintaining a current and relevant stakeholder list.
It will require the drafting and maintenance (evolution ) of an engagement strategy and plan.
It will include communications and outreach to ensure Trydan gets the best possible introduction to the local area, at the very early stages of project development. Working with a multidisciplinary project team, including EIA consultants, you will be required to design and manage opportunities for local communities and stakeholders to help shape the project through non-statutory and statutory consultation events. You will navigate the project through pre-application consultation requirements and be part of delivering the Consultation Report.
As a major infrastructure project, the project will follow the new process defined in The Infrastructure (Wales) Act 2024 .
You will also facilitate local engagement to help the projects prepare to deliver relevant and optimal embedded and added social value.
Some broader, Wales-wide communication and engagement may also be required within the remit, where there is an interface between local and national interests.
two.2.5) Award criteria
Quality criterion - Name: Technical Submission / Weighting: 70
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £240,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Potentially extension of one year after the original term
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Community and Stakeholder Engagement Support Denbighshire/Conwy Local Authority
Lot No
2
two.2.2) Additional CPV code(s)
- 79416000 - Public relations services
- 79340000 - Advertising and marketing services
- 79342000 - Marketing services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Denbighshire/ Conwy Local Authority
two.2.4) Description of the procurement
The scope for this procurement will cover project and all pre-application planning related community and stakeholder engagement, and
communication.
This will include reviewing existing preliminary stakeholder analyses, and maintaining a current and relevant stakeholder list.
It will require the drafting and maintenance (evolution ) of an engagement strategy and plan.
It will include communications and outreach to ensure Trydan gets the best possible introduction to the local area, at the very early stages
of project development. Working with a multidisciplinary project team, including EIA consultants, you will be required to design and
manage opportunities for local communities and stakeholders to help shape the project through non-statutory and statutory consultation
events. You will navigate the project through pre-application consultation requirements and be part of delivering the Consultation Report.
As a major infrastructure projects, the project will follow the new process defined in The Infrastructure (Wales) Act 2024 .
You will also facilitate local engagement to help the projects prepare to deliver relevant and optimal embedded and added social value.
Some broader, Wales-wide communication and engagement may also be required within the remit, where there is an interface between
local and national interests
two.2.5) Award criteria
Quality criterion - Name: Technical Submission / Weighting: 70
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £240,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Potential one year extension after original term
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Community and Stakeholder Engagement Support Rhondda Cynon Taf Local Authority
Lot No
3
two.2.2) Additional CPV code(s)
- 79416000 - Public relations services
- 79340000 - Advertising and marketing services
- 79342000 - Marketing services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Rhondda Cynon Taf Local Authority
two.2.4) Description of the procurement
The scope for this procurement will cover project and all pre-application planning related community and stakeholder engagement, and communication.
This will include preliminary stakeholder analyses and compiling an initial stakeholder list. The list will be reviewed and maintained throughout the duration of the contract.
It will require the drafting and maintenance (evolution ) of an engagement strategy and plan.
It will include communications and outreach to ensure Trydan gets the best possible introduction to the local area, at the very early stages of project development. Working with a multidisciplinary project team, including EIA consultants, you will be required to design and manage opportunities for local communities and stakeholders to help shape the project through non-statutory and statutory consultation events. You will navigate the project through pre-application consultation requirements and be part of delivering the Consultation Report.
As a major infrastructure projects, the project will follow the new process defined in The Infrastructure (Wales) Act 2024 .
You will also facilitate local engagement to help the projects prepare to deliver relevant and optimal embedded and added social value.
Some broader, Wales-wide communication and engagement may also be required within the remit, where there is an interface between
local and national interests.
two.2.5) Award criteria
Quality criterion - Name: Technical Submission / Weighting: 70
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £240,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Potential one year extension after original term
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Community and Stakeholder Engagement Support Neath Port Talbot Local Authority
Lot No
4
two.2.2) Additional CPV code(s)
- 79416000 - Public relations services
- 79340000 - Advertising and marketing services
- 79342000 - Marketing services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Neath Port Talbot
two.2.4) Description of the procurement
The scope for this procurement will cover project and all pre-application planning related community and stakeholder engagement, and communication.
This will include preliminary stakeholder analyses and compiling an initial stakeholder list. The list will be reviewed and maintained throughout the duration of the contract.
It will require the drafting and maintenance (evolution ) of an engagement strategy and plan.
It will include communications and outreach to ensure Trydan gets the best possible introduction to the local area, at the very early stages of project development. Working with a multidisciplinary project team, including EIA consultants, you will be required to design and manage opportunities for local communities and stakeholders to help shape the project through non-statutory and statutory consultation events. You will navigate the project through pre-application consultation requirements and be part of delivering the Consultation Report.
As a major infrastructure projects, the project will follow the new process defined in The Infrastructure (Wales) Act 2024 .
You will also facilitate local engagement to help the projects prepare to deliver relevant and optimal embedded and added social value.
Some broader, Wales-wide communication and engagement may also be required within the remit, where there is an interface between
local and national interests.
two.2.5) Award criteria
Quality criterion - Name: Technical Submission / Weighting: 70
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £270,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Potential one year extension after original term
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-039370
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 March 2025
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
3 March 2025
Local time
10:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=147306.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:147306)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom