Scope
Description
The installation of land drains as per the design and specification prepared by the Sports Turf Research Group (STRI) to an existing outfall. The existing land is flat but poorly drained and currently accommodates approximately 4 senior sized football pitches. Work to commence September 2025 to provide payable pitches for August 2026 season.
Total value (estimated)
- £550,000 excluding VAT
- £660,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 30 September 2026
- 1 year, 1 month
Main procurement category
Works
CPV classifications
- 45112720 - Landscaping work for sports grounds and recreational areas
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
This procurement is reserved for
- UK suppliers
- Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
21 July 2025, 2:00pm
Submission address and any special instructions
One copy of the contract documents, duly completed and signed, shall be placed within a sealed self addressed envelope, this envelope should then be placed in a second sealed envelope and delivered to Parks Department, Hyndburn Borough Council, Scaitcliffe House, Ormerod Street, Accrington, Lancs, BB5 0PF no later than 2.00pm, Monday 21st July, 2025. The envelope or cover must not bear any mark indicating the sender but should be endorsed with the scheme title and date for return.
Any queries to mark.pickup@hyndburnbc.gov.uk
Tenders may be submitted electronically
No
Award criteria
The decision will be made with the help of impartial external consultants who will evaluate the tenders. The evaluation will be based on price. Flexibility within the evaluation will be allowed for local suppliers (an allowance of up to 10% above the lowest tender could be selected if they are based within close proximity to the site). The ability to meet the timeframes required will also be a consideration (unable to meet the project timeframes will be excluded from the evaluation). The ability to deliver similar successful projects in the past will be essential, as too will good references, also evidence of good heath and safety practices and good financial records.
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
J007633 001 - King George Playing Fields - Existing Site Survey.pdf
Existing Site Survey
J007633 002 - King George Playing Fields - Proposed Pitch Layout.pdf
Proposed Pitch Layout
J007633 003 - King George Playing Fields - Proposed Drainage Layout.pdf
Proposed Drainage Layout
J007633 004 - King George Playing Fields - Proposed Drainage Profile Examples.pdf
Proposed Drainage Profile Examples
250701 Pitch Improvement Specification - King George V Playing Fields.pdf
Specification
Collusive Tendering Certificate Hyndburn Borough Council.pdf
Collusive Tendering Certificate PLEASE COMPLETE AND RETURN
Contractors Questionnaire Hyndburn Borough Council.pdf
Contractor's Questionnaire PLEASE COMPLETE AND RETURN
Form of Agreement Hyndburn Borough Council.pdf
Form of Agreement PLEASE COMPLETE AND RETURN
Form of Tender Hyndburn Borough Council.pdf
Form of Tender PLEASE COMPLETE AND RETURN
250612_King George V PF_Bills of Quantities.xlsx
Bills of Quantities PLEASE COMPLETE AND RETURN
Equality compliance declaration.pdf
Equality compliance declaration PLEASE COMPLETE AND RETURN
Vital instructions to tenderers (letter).pdf
**IMPORTANT PLEASE READ ** Vital instructions to tenderers
Contracting authority
Hyndburn Borough Council
- Public Procurement Organisation Number: PCZW-3414-VRXM
Scaitcliffe House, Ormerod Street
Accrington
BB50PF
United Kingdom
Email: tpp@hyndburnbc.gov.uk
Region: UKD46 - East Lancashire
Organisation type: Public authority - sub-central government