Section one: Contracting authority
one.1) Name and addresses
North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
Contact
Paul Stewart
Country
United Kingdom
NUTS code
UKM84 - North Lanarkshire
Internet address(es)
Main address
http://www.northlanarkshire.gov.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Garden Assistance Scheme & Ad-Hoc Garden Works 2025 - 2028
Reference number
NLC-CPT-24-039
two.1.2) Main CPV code
- 77300000 - Horticultural services
two.1.3) Type of contract
Services
two.1.4) Short description
The requirements of this procurement exercise is to award contracts to 6 individual contractors to provide a Garden Maintenance Service and an Ad-Hoc Garden Works Service within 6 different geographical areas which collectively cover the whole of North Lanarkshire.
two.1.5) Estimated total value
Value excluding VAT: £6,600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
two.2) Description
two.2.1) Title
Coatbridge
Lot No
1
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
- 77314000 - Grounds maintenance services
- 77340000 - Tree pruning and hedge trimming
- 77312000 - Weed-clearance services
- 77313000 - Parks maintenance services
- 77310000 - Planting and maintenance services of green areas
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
two.2.4) Description of the procurement
The service will operate throughout the growing season between approximately March and November each year and will provide nine (9) grass cuts with reforming edges on two (2) of these visits; two (2) weedkills; and three (3) hedge trims at each property, each year. The service is predominantly provided to elderly and infirm council tenants, but it may also be provided to non-council tenants who meet the same criteria on a chargeable basis. The Ad-Hoc Garden Works is to provide garden works to properties throughout North Lanarkshire, including general tidying and maintenance within gardens, grass cutting, hedge cutting, tree pruning, reforming garden areas, clearance of debris and path clearing, on an ad-hoc basis throughout North Lanarkshire. This ad-hoc service is predominantly carried out in void properties, properties recently allocated through the void process, or provided as an initial one-off service to elderly or infirm tenants who have been assessed and qualify to be included on our Garden Assistance Scheme.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Council intends to include an additional 1 x 12 month extension period which can be utilised should circumstances arise that such an extension is required.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
The North (Kilsyth / Moodiesburn & surrounding areas)
Lot No
2
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
- 77340000 - Tree pruning and hedge trimming
- 77312000 - Weed-clearance services
- 77313000 - Parks maintenance services
- 77310000 - Planting and maintenance services of green areas
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
two.2.4) Description of the procurement
The service will operate throughout the growing season between approximately March and November each year and will provide nine (9) grass cuts with reforming edges on two (2) of these visits; two (2) weedkills; and three (3) hedge trims at each property, each year. The service is predominantly provided to elderly and infirm council tenants, but it may also be provided to non-council tenants who meet the same criteria on a chargeable basis. The Ad-Hoc Garden Works is to provide garden works to properties throughout North Lanarkshire, including general tidying and maintenance within gardens, grass cutting, hedge cutting, tree pruning, reforming garden areas, clearance of debris and path clearing, on an ad-hoc basis throughout North Lanarkshire. This ad-hoc service is predominantly carried out in void properties, properties recently allocated through the void process, or provided as an initial one-off service to elderly or infirm tenants who have been assessed and qualify to be included on our Garden Assistance Scheme.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Council intends to include an additional 12 month extension period which can be utilised should circumstances arise that such an extension is required.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Airdrie & Cumbernauld
Lot No
3
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
- 77314000 - Grounds maintenance services
- 77340000 - Tree pruning and hedge trimming
- 77312000 - Weed-clearance services
- 77313000 - Parks maintenance services
- 77310000 - Planting and maintenance services of green areas
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
two.2.4) Description of the procurement
The service will operate throughout the growing season between approximately March and November each year and will provide nine (9) grass cuts with reforming edges on two (2) of these visits; two (2) weedkills; and three (3) hedge trims at each property, each year. The service is predominantly provided to elderly and infirm council tenants, but it may also be provided to non-council tenants who meet the same criteria on a chargeable basis. The Ad-Hoc Garden Works is to provide garden works to properties throughout North Lanarkshire, including general tidying and maintenance within gardens, grass cutting, hedge cutting, tree pruning, reforming garden areas, clearance of debris and path clearing, on an ad-hoc basis throughout North Lanarkshire. This ad-hoc service is predominantly carried out in void properties, properties recently allocated through the void process, or provided as an initial one-off service to elderly or infirm tenants who have been assessed and qualify to be included on our Garden Assistance Scheme.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Council intends to include an additional 12 month extension period which can be utilised should circumstances arise that such an extension is required.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Bellshill
Lot No
4
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
- 77314000 - Grounds maintenance services
- 77340000 - Tree pruning and hedge trimming
- 77312000 - Weed-clearance services
- 77313000 - Parks maintenance services
- 77310000 - Planting and maintenance services of green areas
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
two.2.4) Description of the procurement
The service will operate throughout the growing season between approximately March and November each year and will provide nine (9) grass cuts with reforming edges on two (2) of these visits; two (2) weedkills; and three (3) hedge trims at each property, each year. The service is predominantly provided to elderly and infirm council tenants, but it may also be provided to non-council tenants who meet the same criteria on a chargeable basis. The Ad-Hoc Garden Works is to provide garden works to properties throughout North Lanarkshire, including general tidying and maintenance within gardens, grass cutting, hedge cutting, tree pruning, reforming garden areas, clearance of debris and path clearing, on an ad-hoc basis throughout North Lanarkshire. This ad-hoc service is predominantly carried out in void properties, properties recently allocated through the void process, or provided as an initial one-off service to elderly or infirm tenants who have been assessed and qualify to be included on our Garden Assistance Scheme.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Council intends to include an additional 12 month extension period which can be utilised should circumstances arise that such an extension is required.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Motherwell
Lot No
5
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
- 77314000 - Grounds maintenance services
- 77340000 - Tree pruning and hedge trimming
- 77312000 - Weed-clearance services
- 77313000 - Parks maintenance services
- 77310000 - Planting and maintenance services of green areas
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
two.2.4) Description of the procurement
The service will operate throughout the growing season between approximately March and November each year and will provide nine (9) grass cuts with reforming edges on two (2) of these visits; two (2) weedkills; and three (3) hedge trims at each property, each year. The service is predominantly provided to elderly and infirm council tenants, but it may also be provided to non-council tenants who meet the same criteria on a chargeable basis. The Ad-Hoc Garden Works is to provide garden works to properties throughout North Lanarkshire, including general tidying and maintenance within gardens, grass cutting, hedge cutting, tree pruning, reforming garden areas, clearance of debris and path clearing, on an ad-hoc basis throughout North Lanarkshire. This ad-hoc service is predominantly carried out in void properties, properties recently allocated through the void process, or provided as an initial one-off service to elderly or infirm tenants who have been assessed and qualify to be included on our Garden Assistance Scheme.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Council intends to include an additional 12 month extension period which can be utilised should circumstances arise that such an extension is required.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Wishaw & Shotts
Lot No
6
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
- 77314000 - Grounds maintenance services
- 77340000 - Tree pruning and hedge trimming
- 77312000 - Weed-clearance services
- 77313000 - Parks maintenance services
- 77310000 - Planting and maintenance services of green areas
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
two.2.4) Description of the procurement
The service will operate throughout the growing season between approximately March and November each year and will provide nine (9) grass cuts with reforming edges on two (2) of these visits; two (2) weedkills; and three (3) hedge trims at each property, each year. The service is predominantly provided to elderly and infirm council tenants, but it may also be provided to non-council tenants who meet the same criteria on a chargeable basis. The Ad-Hoc Garden Works is to provide garden works to properties throughout North Lanarkshire, including general tidying and maintenance within gardens, grass cutting, hedge cutting, tree pruning, reforming garden areas, clearance of debris and path clearing, on an ad-hoc basis throughout North Lanarkshire. This ad-hoc service is predominantly carried out in void properties, properties recently allocated through the void process, or provided as an initial one-off service to elderly or infirm tenants who have been assessed and qualify to be included on our Garden Assistance Scheme.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Council intends to include an additional 12 month extension period which can be utilised should circumstances arise that such an extension is required.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Further information is contained within the tender document suite and can be downloaded from the additional documentation area within the PCS-T portal.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 December 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
11 December 2024
Local time
12:00pm
Information about authorised persons and opening procedure
Tenders received will be opened in accordance with condition 18.5 of the Councils General Contract Standing Orders. Date and time of the Opening of Tenders (as stated above) is subject to change at the Councils sole discretion.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
TENDERERS PLEASE NOTE: Police Scotland identified a number of business areas which have a high risk of infiltration by Serious and Organised Crime groups; this Framework belongs to one such area and as such the Authority reserves the right to include enhanced probity checks prior to any contract award, including sharing tenderer information with Police Scotland.
The tender pack includes a schedule for the Declaration of non-involvement in serious organised crime; this is a mandatory tender submission requirement for all tenderers.
One company to be appointed to each lot – six companies in total. Tenderers bidding for multiple lots will be required to rank their lot preference across the lots they bid for. There is a section built into PCS-T within the Technical envelope where bidders will indicate their preference in the event that a tenderer is ranked one in multiple lots.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 27908. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Bidders should refer to the requirements stated within PCS-Tender.
(SC Ref:781996)
six.4) Procedures for review
six.4.1) Review body
Scottish Courts
Edinburgh
Country
United Kingdom