Section one: Contracting authority
one.1) Name and addresses
Llywodraeth Cymru / Welsh Government - Commercial Delivery
Cathays Park, Cardiff
Caerphilly
CF10 3NQ
commercialprocurement.buildings@gov.wales
Telephone
+44 3007900170
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
https://gov.wales/public-sector-procurement
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://supplierlive.proactisp2p.com
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WGCD Rock Salt and Associated Products Framework
Reference number
WGCD-BU-131-24
two.1.2) Main CPV code
- 14410000 - Rock salt
two.1.3) Type of contract
Supplies
two.1.4) Short description
The purpose of this notice is to notify the market of the contract opportunity for the supply and distribution of rock salt and associated deicing products which is being conducted by the Welsh Government Commercial Delivery Division (WGCD).
The WGCD acts on behalf of the public sector in Wales to deliver value for money from the procurement of common and repetitive good and services for Wales.
The WGCD on behalf of the Welsh public sector wishes to establish a collaborative framework agreement for rock salt and associated deicing products. The framework will replace the current WGCD Rock Salt and Associated Products Framework (NPS-CFM-106-20) when it expires in 2025. The new framework will be made available for use by all WGCD customers.
The WGCD is striving to develop a vibrant Welsh economy capable of delivering strong and sustainable economic growth by providing opportunities for everyone in Wales. Sustainable development means ensuring that our actions contribute in the round to social, economic and environmental well-being now and in the future; improving the environment, building stronger communities, reducing social exclusion and poverty and encouraging the development of the economy.
The commitment to deliver 'Social Value' outcomes from our procurement activity is designed to ensure wider social and economic issues are taken into account when spending public money.
The intention is to achieve the very best value for money in the widest sense. Consequently, social value clauses will be considered as part of proposed procurement as core or non-core or a combination of both to address socio-economic and/or environmental issues.
two.1.5) Estimated total value
Value excluding VAT: £20,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
6.3mm Rock salt
Lot No
1
two.2.2) Additional CPV code(s)
- 14410000 - Rock salt
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Pan-Wales
two.2.4) Description of the procurement
The supply of 6.3mm rock salt and pre-coated rock salt.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
10mm Rock salt
Lot No
2
two.2.2) Additional CPV code(s)
- 14410000 - Rock salt
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Pan-Wales
two.2.4) Description of the procurement
The supply of 10mm rock salt and pre-coated rock salt
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
6.3mm Marine Salt
Lot No
3
two.2.2) Additional CPV code(s)
- 14420000 - Sea salt
- 14400000 - Salt and pure sodium chloride
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Pan-Wales
two.2.4) Description of the procurement
The supply of 6.3mm marine salt
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Pure Dried Vacuum Salt
Lot No
4
two.2.2) Additional CPV code(s)
- 14420000 - Sea salt
- 14400000 - Salt and pure sodium chloride
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Pan-Wales
two.2.4) Description of the procurement
The supply of pure dried vacuum salt
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Potassium Acetate
Lot No
5
two.2.2) Additional CPV code(s)
- 14781000 - Potassium
- 24951310 - De-icing agents
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Pan-Wales
two.2.4) Description of the procurement
The supply of potassium acetate
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 25
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-026713
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 December 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
10 December 2024
Local time
9:00am
Place
Virtual
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: November 2027
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please Note: you must be registered on the Proactis Portal to be able to bid for this tender.
Tenderers must express an interest in this tender by completing the following process:
1. Log in to the Proactis Supplier Portal at https//supplierlive.proactisp2p.com/Account/Login
2. Click “Register” under the "Sign Up" option on the Portal homepage (If already registered go to “How to find a tender” below).
3. Enter your correct Organisation Name, Details and Primary Contact Details.
4. An activation email will be sent to the registration email address. Click on the link contained within the email to activate your account.
5. Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.
6. In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice (if they apply to your business), it is essential that only CPV Codes, specific to your organisation are added to your profile.
7. Buyer Selection – At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Welsh Government, as this ensures that you will be alerted to all relevant opportunities.
8. Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.
9. Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page.
Note: If you forget your Password then visit the homepage and click “Cannot access your account?”
How To Find the Tender:
1. The tender reference for this opportunity is: RFX1000003.
2. Once logged in you must click on ‘Opportunities’ on the homepage
3. You can then search for the opportunity by the above reference and click on ‘Register Interest’.
4. From the Home Page, go to the “Opportunities” icon, all current opportunities will be listed. You can search for an opportunity by using the above reference “RFX1000003” or by searching by buyers name. Click on the arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.
5. You can now either complete your response or "Decline" this opportunity.
6. All queries must to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email.
7. Should you have any questions regarding the tender, please use the ‘Messages’ area to contact the buyer directly – Please do not make contact via the email at the top of this notice.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=144992.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Social value for this framework will focus on delivering environmental improvements and as such will be evaluated as part of the sustainability criterion. However, social value can be included as a criterion for Participating Organisations to utilise at call of contract level as required.
Social value proposals should be planned on a cost-neutral basis.
(WA Ref:144992)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom