Section one: Contracting authority
one.1) Name and addresses
Orbit Group Limited
Garden Court, Harry Weston Road, Binley Business Park
Coventry
CV3 2SU
Contact
Ms Alison Barker
Country
United Kingdom
Region code
UKF - East Midlands (England)
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=8b30c388-2d9c-ef11-8132-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=8b30c388-2d9c-ef11-8132-005056b64545
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fire Detection Systems (Installation/Replacement/Removal)
Reference number
DN738329
two.1.2) Main CPV code
- 45312100 - Fire-alarm system installation work
two.1.3) Type of contract
Works
two.1.4) Short description
Orbit Group Limited is seeking to identify suitably capable suppliers for the provision of Fire Detection Systems (Installation/Replacement/Removal) works.
Specific work elements cover:
- System planning/design capabilities;
- Full product/equipment supply and installation (including removal of existing systems) of works for:
Conventional, addressable, analogue, and wireless fire alarm as well as category D (1 to 2), L (1 to 5), M and P (1 and 2) systems;
- Complete removal of system(s) (where this is identified through property safety audits).
- Testing and Commissioning services;
- Training and Documentation;
- Warranty works post-installation.
The procurement is to identify a maximum of three (3) contractors to provide the works within its residential and communal properties across its property portfolio within the following UK geographies:
Lot 1 - Single contractor supporting the Midlands Region
Lot 2 - Single contractor supporting the East Region
Lot 3 – Single Contractor supporting the South Region
On occasions the Contractors may be required to provide Works of the type covered by this procurement across multiple geographical operating regions in the event of peaks in demand or unforeseen circumstances. In order to support this, and to provide the necessary resilience, the Contractors are to have the capacity and reach to support this operating model.
two.1.5) Estimated total value
Value excluding VAT: £10,100,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Contractors can bid for all 3 Lots, however, they will not be awarded all if after Stage 2 ITT evaluation, they are the top placed Contractor against all 3 Lots. Contractors may however be allowed to win 2 of the Lots provided this is covering the South and East regions or Midlands and East regions. It will not be possible to win both the South and Midlands regions combined.
As part of the tender process the Contractor is to nominate their ‘preferred’ Lot/s.
two.2) Description
two.2.1) Title
Fire Detection Systems (Installation/Replacement/Removal) - Midlands Region
Lot No
1
two.2.2) Additional CPV code(s)
- 31625100 - Fire-detection systems
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
- UKG - West Midlands (England)
two.2.4) Description of the procurement
The provision of these services will relate to works carried out in all Orbit Group Limited's residential and communal properties across its portfolio based in the Midlands Region.
Potential Contractors must have the capability to fulfil the requirements of Fire Detection System works to Orbit's entire portfolio:
- Installation of systems
- Replacement of systems
- Removal of systems
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,700,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
At the discretion of the Contracting Authority, the contract may be extended for a further 2 (two) x 12 months period.
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fire Detection Systems (Installation/Replacement/Removal) - East Region
Lot No
2
two.2.2) Additional CPV code(s)
- 31625100 - Fire-detection systems
two.2.3) Place of performance
NUTS codes
- UKH - East of England
two.2.4) Description of the procurement
The provision of these services will relate to works carried out in all Orbit Group Limited's residential and communal properties across its portfolio based in the East Region.
Potential Contractors must have the capability to fulfil the requirements of Fire Detection System works to Orbit's entire portfolio:
- Installation of systems
- Replacement of systems
- Removal of systems
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
At the discretion of the Contracting Authority, the contract may be extended for a further 2 (two) x 12 months period.
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fire Detection Systems (Installation/Replacement/Removal) - South Region
Lot No
3
two.2.2) Additional CPV code(s)
- 31625100 - Fire-detection systems
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
The provision of these services will relate to works carried out in all Orbit Group Limited's residential and communal properties across its portfolio based in the South Region.
Potential Contractors must have the capability to fulfil the requirements of Fire Detection System works to Orbit's entire portfolio:
- Installation of systems
- Replacement of systems
- Removal of systems
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
At the discretion of the Contracting Authority, the contract may be extended for a further 2 (two) x 12 months period.
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-007039
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 December 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
13 January 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
The Royal Court of Justice
London
WC2A 2LL
Country
United Kingdom