Section one: Contracting authority
one.1) Name and addresses
ENVIRONMENT AGENCY (Defra Network eTendering Portal)
17 Nobel House
London
SW1P 3JR
Contact
Michael O'Neill
michael.o'neill@environment-agency.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs
Buyer's address
https://defra-family.force.com/s/Welcome
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
MEICA Maintenance Framework and EICR
Reference number
C5313
two.1.2) Main CPV code
- 71334000 - Mechanical and electrical engineering services
two.1.3) Type of contract
Services
two.1.4) Short description
As per the Mechanical and electrical engineering services PIN released on the 13th November 2020 and the Asset Delivery Frameworks PIN released on the 22nd July 2022 and the MEICA National Operations Framework PIN released on the 19th August 2022, the Environment Agency require MEICA services (Mechanical, Electrical, Instrumentation Control and Automation) to support the operation, repair and maintenance of a variety of flood defence assets such as lock gates, pumping stations, river level maintenance weirs, and flow and level measurement systems.
This PIN is to alert the market of the updated procurement programme that is expected to commence on the 9th January 2023.
two.1.5) Estimated total value
Value excluding VAT: £85,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Lot 2 - North East
Lot No
2
two.2.2) Additional CPV code(s)
- 71334000 - Mechanical and electrical engineering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
North East
two.2.4) Description of the procurement
North East
For all area based lots, work will include Planned Preventative maintenance, Reactive works and Minor project work (NOT Major project work). High voltage services to be included for Central only.
Given the critical nature of the EA’s assets, the Contractor will be required to:
• provide a 24/7 call-out service within their framework area.
• provide a two-hour response time within their framework area.
• develop collaborative relationships both with the Client and with other Suppliers, through regular cross-supplier working groups/ communities of practice.
• identify and propose ongoing Continuous Improvement opportunities.
• commit to a 3-month mobilisation period. This is included in the post-award programme to enable the incoming supplier to upskill, familiarise themselves with the EA, the assets and sites, put in place the necessary resources, and develop their maintenance programme.
two.2) Description
two.2.1) Title
Lot 3 - Central
Lot No
3
two.2.2) Additional CPV code(s)
- 71334000 - Mechanical and electrical engineering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Central
two.2.4) Description of the procurement
Central
For all area based lots, work will include Planned Preventative maintenance, Reactive works and Minor project work (NOT Major project work). High voltage services to be included for Central only.
Given the critical nature of the EA’s assets, the Contractor will be required to:
• provide a 24/7 call-out service within their framework area.
• provide a two-hour response time within their framework area.
• develop collaborative relationships both with the Client and with other Suppliers, through regular cross-supplier working groups/ communities of practice.
• identify and propose ongoing Continuous Improvement opportunities.
• commit to a 3-month mobilisation period. This is included in the post-award programme to enable the incoming supplier to upskill, familiarise themselves with the EA, the assets and sites, put in place the necessary resources, and develop their maintenance programme.
two.2) Description
two.2.1) Title
Lot 5 - Wessex
Lot No
5
two.2.2) Additional CPV code(s)
- 71334000 - Mechanical and electrical engineering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Wessex
two.2.4) Description of the procurement
Wessex
For all area based lots, work will include Planned Preventative maintenance, Reactive works and Minor project work (NOT Major project work). High voltage services to be included for Central only.
Given the critical nature of the EA’s assets, the Contractor will be required to:
• provide a 24/7 call-out service within their framework area.
• provide a two-hour response time within their framework area.
• develop collaborative relationships both with the Client and with other Suppliers, through regular cross-supplier working groups/ communities of practice.
• identify and propose ongoing Continuous Improvement opportunities.
• commit to a 3-month mobilisation period. This is included in the post-award programme to enable the incoming supplier to upskill, familiarise themselves with the EA, the assets and sites, put in place the necessary resources, and develop their maintenance programme.
two.2) Description
two.2.1) Title
Lot 7 - EICR
Lot No
7
two.2.2) Additional CPV code(s)
- 71334000 - Mechanical and electrical engineering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
National
two.2.4) Description of the procurement
EICR
EICR will be tendered as a separate lot, to be delivered by a supplier independent from any maintenance or project delivery. The scope for the EICR services, which will be consistent across all areas, is limited to electrical assurance/ reporting and emergency repair works identified during any inspection.
two.2) Description
two.2.1) Title
Lot 4 - South East
Lot No
4
two.2.2) Additional CPV code(s)
- 71334000 - Mechanical and electrical engineering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
South East
two.2.4) Description of the procurement
South East
For all area based lots, work will include Planned Preventative maintenance, Reactive works and Minor project work (NOT Major project work). High voltage services to be included for Central only.
Given the critical nature of the EA’s assets, the Contractor will be required to:
• provide a 24/7 call-out service within their framework area.
• provide a two-hour response time within their framework area.
• develop collaborative relationships both with the Client and with other Suppliers, through regular cross-supplier working groups/ communities of practice.
• identify and propose ongoing Continuous Improvement opportunities.
• commit to a 3-month mobilisation period. This is included in the post-award programme to enable the incoming supplier to upskill, familiarise themselves with the EA, the assets and sites, put in place the necessary resources, and develop their maintenance programme.
two.2) Description
two.2.1) Title
Lot 6 - Devon and Cornwall
Lot No
6
two.2.2) Additional CPV code(s)
- 71334000 - Mechanical and electrical engineering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Devon and Cornwall
two.2.4) Description of the procurement
Devon and Cornwall
For all area based lots, work will include Planned Preventative maintenance, Reactive works and Minor project work (NOT Major project work). High voltage services to be included for Central only.
Given the critical nature of the EA’s assets, the Contractor will be required to:
• provide a 24/7 call-out service within their framework area.
• provide a two-hour response time within their framework area.
• develop collaborative relationships both with the Client and with other Suppliers, through regular cross-supplier working groups/ communities of practice.
• identify and propose ongoing Continuous Improvement opportunities.
• commit to a 3-month mobilisation period. This is included in the post-award programme to enable the incoming supplier to upskill, familiarise themselves with the EA, the assets and sites, put in place the necessary resources, and develop their maintenance programme.
two.2) Description
two.2.1) Title
Lot 1 - North West
Lot No
1
two.2.2) Additional CPV code(s)
- 71334000 - Mechanical and electrical engineering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
North West
two.2.4) Description of the procurement
North West
For all area based lots, work will include Planned Preventative maintenance, Reactive works and Minor project work (NOT Major project work). High voltage services to be included for Central only.
Given the critical nature of the EA’s assets, the Contractor will be required to:
• provide a 24/7 call-out service within their framework area.
• provide a two-hour response time within their framework area.
• develop collaborative relationships both with the Client and with other Suppliers, through regular cross-supplier working groups/ communities of practice.
• identify and propose ongoing Continuous Improvement opportunities.
• commit to a 3-month mobilisation period. This is included in the post-award programme to enable the incoming supplier to upskill, familiarise themselves with the EA, the assets and sites, put in place the necessary resources, and develop their maintenance programme.
two.3) Estimated date of publication of contract notice
9 January 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
Please note this is not the start of a procurement process. A separate contract notice will be published to cover this requirement. The primary purpose of this PIN is to alert the market to the updated timetable in advance of tender release.
The intended timetable is as follows:
- SQ Stage - 9th January 2023 - 8th February 2023
- SQ Evaluation – February 2023 - March 2023
- ITT Stage – March 2022 – May 2023
- Evaluation - May 2023 – June 2023
- Publish Contract Award Notice and issues Notification of Intention to Award letters - August 2023
- Contract award / contract issued – August 2023
- Contract Start Date – August 2023
- Handover/ Mobilisation Period - August 2023 – November 2023
Please note framework approach communicated in the previous PIN is still subject to change.