Section one: Contracting authority
one.1) Name and addresses
ENVIRONMENT AGENCY (Defra Network eTendering Portal)
17 Nobel House
London
SW1P 3JR
Contact
Michael O'Neill
michael.o'neill@environment-agency.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs
Buyer's address
https://defra-family.force.com/s/Welcome
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://defra-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://defra-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
MEICA Maintenance Framework and EICR
Reference number
C5313
two.1.2) Main CPV code
- 71334000 - Mechanical and electrical engineering services
two.1.3) Type of contract
Services
two.1.4) Short description
The Environment Agency require MEICA services (Mechanical, Electrical, Instrumentation Control and Automation) to support the operation, repair and maintenance of a variety of flood defence assets such as lock gates, pumping stations, river level maintenance weirs, and flow and level measurement systems.
This Notice is to alert the market of the commence of the procurement activity.
Tenderers bidding on EICR CANNOT bid on any maintenance lot. There is no limit to the number of maintenance lots tenderers can bid on. Award will be limited to three lots.
two.1.5) Estimated total value
Value excluding VAT: £85,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
6
Maximum number of lots that may be awarded to one tenderer: 3
two.2) Description
two.2.1) Title
Lot 2 - North East
Lot No
Lot 2
two.2.2) Additional CPV code(s)
- 71334000 - Mechanical and electrical engineering services
- 45315100 - Electrical engineering installation works
- 50511000 - Repair and maintenance services of pumps
- 45000000 - Construction work
- 45351000 - Mechanical engineering installation works
- 42122000 - Pumps
- 31682210 - Instrumentation and control equipment
- 71334000 - Mechanical and electrical engineering services
- 71333000 - Mechanical engineering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
North East
For all area based lots, work will include Planned Preventative maintenance, Reactive works and Minor project work (NOT Major project work). High voltage services to be included for Central only.
Given the critical nature of the EA’s assets, the Contractor will be required to:
• provide a 24/7 call-out service within their framework area.
• provide a two-hour response time within their framework area.
• develop collaborative relationships both with the Client and with other Suppliers, through regular cross-supplier working groups/ communities of practice.
• identify and propose ongoing Continuous Improvement opportunities.
• commit to a 3-month mobilisation period. This is included in the post-award programme to enable the incoming supplier to upskill, familiarise themselves with the EA, the assets and sites, put in place the necessary resources, and develop their maintenance programme.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 7 - EICR
Lot No
Lot 7
two.2.2) Additional CPV code(s)
- 71334000 - Mechanical and electrical engineering services
- 31682210 - Instrumentation and control equipment
- 45315100 - Electrical engineering installation works
- 42122000 - Pumps
- 45000000 - Construction work
- 45351000 - Mechanical engineering installation works
- 50511000 - Repair and maintenance services of pumps
- 71333000 - Mechanical engineering services
- 71334000 - Mechanical and electrical engineering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
EICR
EICR will be tendered as a separate lot, to be delivered by a supplier independent from any maintenance or project delivery. The scope for the EICR services, which will be consistent across all areas, is limited to electrical assurance/ reporting and emergency repair works identified during any inspection
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - South East
Lot No
Lot 4
two.2.2) Additional CPV code(s)
- 71334000 - Mechanical and electrical engineering services
- 31682210 - Instrumentation and control equipment
- 71334000 - Mechanical and electrical engineering services
- 42122000 - Pumps
- 45315100 - Electrical engineering installation works
- 45000000 - Construction work
- 45351000 - Mechanical engineering installation works
- 50511000 - Repair and maintenance services of pumps
- 71333000 - Mechanical engineering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
South East
For all area based lots, work will include Planned Preventative maintenance, Reactive works and Minor project work (NOT Major project work). High voltage services to be included for Central only.
Given the critical nature of the EA’s assets, the Contractor will be required to:
• provide a 24/7 call-out service within their framework area.
• provide a two-hour response time within their framework area.
• develop collaborative relationships both with the Client and with other Suppliers, through regular cross-supplier working groups/ communities of practice.
• identify and propose ongoing Continuous Improvement opportunities.
• commit to a 3-month mobilisation period. This is included in the post-award programme to enable the incoming supplier to upskill, familiarise themselves with the EA, the assets and sites, put in place the necessary resources, and develop their maintenance programme.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Central
Lot No
Lot 3
two.2.2) Additional CPV code(s)
- 71334000 - Mechanical and electrical engineering services
- 71334000 - Mechanical and electrical engineering services
- 50511000 - Repair and maintenance services of pumps
- 42122000 - Pumps
- 45000000 - Construction work
- 31682210 - Instrumentation and control equipment
- 71333000 - Mechanical engineering services
- 45315100 - Electrical engineering installation works
- 45351000 - Mechanical engineering installation works
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Central
For all area based lots, work will include Planned Preventative maintenance, Reactive works and Minor project work (NOT Major project work). High voltage services to be included for Central only.
Given the critical nature of the EA’s assets, the Contractor will be required to:
• provide a 24/7 call-out service within their framework area.
• provide a two-hour response time within their framework area.
• develop collaborative relationships both with the Client and with other Suppliers, through regular cross-supplier working groups/ communities of practice.
• identify and propose ongoing Continuous Improvement opportunities.
• commit to a 3-month mobilisation period. This is included in the post-award programme to enable the incoming supplier to upskill, familiarise themselves with the EA, the assets and sites, put in place the necessary resources, and develop their maintenance programme.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - Wessex
Lot No
Lot 5
two.2.2) Additional CPV code(s)
- 71334000 - Mechanical and electrical engineering services
- 45000000 - Construction work
- 31682210 - Instrumentation and control equipment
- 50511000 - Repair and maintenance services of pumps
- 45315100 - Electrical engineering installation works
- 71334000 - Mechanical and electrical engineering services
- 71333000 - Mechanical engineering services
- 42122000 - Pumps
- 45351000 - Mechanical engineering installation works
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Wessex
For all area based lots, work will include Planned Preventative maintenance, Reactive works and Minor project work (NOT Major project work). High voltage services to be included for Central only.
Given the critical nature of the EA’s assets, the Contractor will be required to:
• provide a 24/7 call-out service within their framework area.
• provide a two-hour response time within their framework area.
• develop collaborative relationships both with the Client and with other Suppliers, through regular cross-supplier working groups/ communities of practice.
• identify and propose ongoing Continuous Improvement opportunities.
• commit to a 3-month mobilisation period. This is included in the post-award programme to enable the incoming supplier to upskill, familiarise themselves with the EA, the assets and sites, put in place the necessary resources, and develop their maintenance programme.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6 - Devon and Cornwall
Lot No
Lot 6
two.2.2) Additional CPV code(s)
- 71334000 - Mechanical and electrical engineering services
- 45315100 - Electrical engineering installation works
- 45000000 - Construction work
- 45351000 - Mechanical engineering installation works
- 42122000 - Pumps
- 50511000 - Repair and maintenance services of pumps
- 71334000 - Mechanical and electrical engineering services
- 71333000 - Mechanical engineering services
- 31682210 - Instrumentation and control equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Devon and Cornwall
For all area based lots, work will include Planned Preventative maintenance, Reactive works and Minor project work (NOT Major project work). High voltage services to be included for Central only.
Given the critical nature of the EA’s assets, the Contractor will be required to:
• provide a 24/7 call-out service within their framework area.
• provide a two-hour response time within their framework area.
• develop collaborative relationships both with the Client and with other Suppliers, through regular cross-supplier working groups/ communities of practice.
• identify and propose ongoing Continuous Improvement opportunities.
• commit to a 3-month mobilisation period. This is included in the post-award programme to enable the incoming supplier to upskill, familiarise themselves with the EA, the assets and sites, put in place the necessary resources, and develop their maintenance programme.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 1 - North West
Lot No
Lot 1
two.2.2) Additional CPV code(s)
- 71334000 - Mechanical and electrical engineering services
- 71334000 - Mechanical and electrical engineering services
- 50511000 - Repair and maintenance services of pumps
- 45000000 - Construction work
- 45315100 - Electrical engineering installation works
- 71333000 - Mechanical engineering services
- 42122000 - Pumps
- 45351000 - Mechanical engineering installation works
- 31682210 - Instrumentation and control equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
North West
For all area based lots, work will include Planned Preventative maintenance, Reactive works and Minor project work (NOT Major project work). High voltage services to be included for Central only.
Given the critical nature of the EA’s assets, the Contractor will be required to:
• provide a 24/7 call-out service within their framework area.
• provide a two-hour response time within their framework area.
• develop collaborative relationships both with the Client and with other Suppliers, through regular cross-supplier working groups/ communities of practice.
• identify and propose ongoing Continuous Improvement opportunities.
• commit to a 3-month mobilisation period. This is included in the post-award programme to enable the incoming supplier to upskill, familiarise themselves with the EA, the assets and sites, put in place the necessary resources, and develop their maintenance programme.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Key Performance Indicators and service credits are detailed in the procurement documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-035809
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 February 2023
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 January 2024
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The intended timetable is as follows:
SQ Stage - 9th January 2023 - 8th February 2023
- SQ Evaluation – February 2023 - March 2023
- ITT Stage – March 2022 – May 2023
- Evaluation - May 2023 – June 2023
- Publish Contract Award Notice and issues Notification of Intention to Award letters - August 2023
- Contract award / contract issued – August 2023
- Contract Start Date – August 2023
- Handover/ Mobilisation Period - August 2023 – November 2023
The framework period will be for four years.
six.4) Procedures for review
six.4.1) Review body
ENVIRONMENT AGENCY (Defra Network eTendering Portal)
17 Nobel House
London
SW1P 3JR
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs