Section one: Contracting authority
one.1) Name and addresses
Newport Pagnell Town Council
80 High St
Newport Pagnell, Milton Keynes
MK16 8AQ
Contact
Alison Spink
propertyofficer@newport-pagnell.org.uk
Telephone
+44 1908211701
Country
United Kingdom
Region code
UKJ12 - Milton Keynes
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.newport-pagnell.org.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Grounds Maintenance Services 2025-30
Reference number
2024/S 000-018057
two.1.2) Main CPV code
- 77314100 - Grassing services
two.1.3) Type of contract
Services
two.1.4) Short description
Newport Pagnell Town Council invitedexpressions of interest to tender for its Grounds Maintenance contract (and associated services); commencing 1st April 2025. The contract is for a period of 5 years and there is also the option of a 5-year extension thereafter until 2035.
Activities include grass mowing, strimming, edging, weeding, hoeing, pruning, mulching, hedge trimming, tree maintenance, scrub clearance, debris and litter removal, waste and dog bin emptying, weed spraying, hard surface sweeping and maintenance, stream and watercourse clearance and maintenance, inspection of equipment, providing specialist services, risk assessments on trees, maintenance on trees, a rapid response provision, reporting, assessment of risk of play equipment and minor repairs to play equipment, jet spraying and painting play equipment and the like.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,125,555
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ12 - Milton Keynes
Main site or place of performance
The Newport Pagnell Town Council area includes approximately 27.5 hectares of parkland, 6+ hectares of allotments and .01 hectare at the community centres known as Portfields, Green Park and Newport Pagnell Youth Club.
There is also common land, which is not maintained under this contract, apart from emergency works to and risk assessments on trees on the common.
two.2.4) Description of the procurement
This tender opportunity was a two-stage process used in accordance with the Restricted Tender procedure (under the Public Contracts Regulations 2015). In this first stage, an expression of interest was demonstrated by completing the attached Pre-Qualification Questionnaire (PQQ) for return by 6th July 2024. This questionnaire was designed to identify and enable selection of suitable potential suppliers (once the PQQ forms have been evaluated by the Town Council) for pre-selection of contractors invited to tender. A short-list of at least five successful candidates was drawn-up to receive further instructions on how to proceed to the formal tender stage.
The second stage was the formal tender process; where shortlisted contractors will be requested to respond to an invitation to tender (ITT), which included full specifications and assessment criteria. These tenders were evaluated by a Town Council working group and the contact awarded to the successful tenderer. This ITT exercise took place in August 2024.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60%
Cost criterion - Name: Price / Weighting: 40%
two.2.11) Information about options
Options: Yes
Description of options
There is an option to extend the contract after the first five-year period.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-018057
Section five. Award of contract
Title
Grounds Maintenance Services 2025-30
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 September 2024
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Millstream Estate Services
Milton Keynes
MK17 0EA
Telephone
+44 8000434063
Country
United Kingdom
NUTS code
- UKJ12 - Milton Keynes
Companies House
08439456
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,125,555
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Newport Pagnell Town Council
Newport Pagnell
Country
United Kingdom