Section one: Contracting authority
one.1) Name and addresses
Newport Pagnell Town Council
80 High St
Newport Pagnell, Milton Keynes
Newport Pagnell
Contact
Alison Spink
propertyofficer@newport-pagnell.org.uk
Telephone
+44 1908211701
Country
United Kingdom
Region code
UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://newport-pagnell.uk/directory/newport-pagnell-town-council/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://newport-pagnell.uk/directory/newport-pagnell-town-council/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://newport-pagnell.uk/directory/newport-pagnell-town-council/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Grounds Maintenance Services 2025-30
Reference number
NPTC/GMS/2025-30
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Newport Pagnell Town Council is inviting expressions of interest to tender for its Grounds Maintenance contract (and associated services); commencing 1st April 2025. The contract is for a period of 5 years and there is also the option of a 5-year extension thereafter until 2035.
Activities include grass mowing, strimming, edging, weeding, hoeing, pruning, mulching, hedge trimming, tree maintenance, scrub clearance, debris and litter removal, waste and dog bin emptying, weed spraying, hard surface sweeping and maintenance, stream and watercourse clearance and maintenance, inspection of equipment, providing specialist services, risk assessments on trees, maintenance on trees, a rapid response provision, reporting, assessment of risk of play equipment and minor repairs to play equipment, jet spraying and painting play equipment and the like.
two.1.5) Estimated total value
Value excluding VAT: £875,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ12 - Milton Keynes
Main site or place of performance
The Newport Pagnell Town Council area includes approximately 27.5 hectares of parkland, 6+ hectares of allotments and .01 hectare at the community centres known as Portfields, Green Park and Newport Pagnell Youth Club.
There is also common land, which is not maintained under this contract, apart from emergency works to and risk assessments on trees on the common.
two.2.4) Description of the procurement
This tender opportunity is a two-stage process which is being used in accordance with the Restricted Tender procedure (under the Public Contracts Regulations 2015). In this first stage, an expression of interest will be demonstrated by completing the attached Pre-Qualification Questionnaire (PQQ) for return by 6th July 2024. This questionnaire is designed to identify and enable selection of suitable potential suppliers (once the PQQ forms have been evaluated by the Town Council) for pre-selection of contractors invited to tender. A short-list of at least five successful candidates will be drawn-up to receive further instructions on how to proceed to the formal tender stage.
The second stage will be the formal tender process; where shortlisted contractors will be requested to respond to an invitation to tender (ITT), which will include full specifications and assessment criteria. These tenders will be evaluated by a Town Council working group and the contact awarded to the successful tenderer. This ITT exercise is anticipated to commence in August 2024.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £875,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The contract commences on 1st April 2025, for a five year duration, with the option of a 5-year extension thereafter.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Please see PPQ
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
There will be the option of a 5-year extension.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Tenderers shall state if they are members of a bona fide Trade Association or professional body representing their craft.
Tenderers must submit with their Tender details of the insurance(s) which they intend to use to meet their contractual requirements. The successful Tenderer will be required to complete all forms of insurance and necessary amendments to their current policy after acceptance of the Tender by the Council.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 July 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Every 5 years, subject to an agreed 5-year extension to this contract.
six.4) Procedures for review
six.4.1) Review body
Newport Pagnell Town Council
Newport Pagnell
Country
United Kingdom