Section one: Contracting authority
one.1) Name and addresses
The Coal Authority
200 Lichfield Lane
MANSFIELD
NG184RG
Contact
Joe Keir
Telephone
+44 1623637410
Country
United Kingdom
NUTS code
UKF15 - North Nottinghamshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.gov.uk/government/organisations/the-coal-authority
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.inbye.coal.gov.uk/s2c/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://inbye.coal.gov.uk/s2c/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HO - Manned Security Services
two.1.2) Main CPV code
- 79710000 - Security services
two.1.3) Type of contract
Services
two.1.4) Short description
The invitation is to provide comprehensive security services at the Coal Authority headquarters in Mansfield which comprises of 3 main buildings and the associated grounds for an initial 3 year period with an option to extend for a further 1 year period.
The service required under this contract shall be;
- Services will be required 52 weeks a year including bank holidays with the following shift patterns likely to be:
o 16:30pm - 08:45am Monday to Thursday
o 16:00pm - 08:00am Friday to Saturday AM.
o 24 hours at weekends and bank holidays
- Permanent pool of suitably SIA licenced / DBS checked guards with a bank of relief guards that can step-in as and when required.
- Use of relief guards will need to be agreed and there should be no disruption to the service with immediate relief cover to be provided within 1 hour.
Anticipated duties of the guards will include but not limited to:
1. General Manned Guarding and Security Service
2. Patrols (Fixed or static guarding)
3. CCTV / Alarm Monitoring
4. Control of Access / Security Passes
5. Key Holding
6. Emergency Response
7. Reactive Guarding
8. Enhanced Security Requirements
9. Support Service
10. Risk Assessments
The full services required is detailed within the HO - Manned Security Specification and associated documents which can be found on the event.
The aim of the documents is to outline the minimum requirements needed by the Authority should your organisation be awarded the contract.
All documents are freely accessible on our procurement portal which can be found at this address - https://inbye.coal.gov.uk/s2c/
Please contact Joe Keir - Procurement Business Partner - joekeir@coal.gov.uk if there are any queries.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
200 Lichfield Lane, Mansfield, Nottinghamshire, NG18 4RG
two.2.4) Description of the procurement
The invitation is to provide comprehensive security services at the Coal Authority headquarters in Mansfield which comprises of 3 main buildings and the associated grounds for an initial 3 year period with an option to extend for a further 1 year period.
The service required under this contract shall be;
- Services will be required 52 weeks a year including bank holidays with the following shift patterns likely to be:
o 16:30pm - 08:45am Monday to Thursday
o 16:00pm - 08:00am Friday to Saturday AM.
o 24 hours at weekends and bank holidays
- Permanent pool of suitably SIA licenced / DBS checked guards with a bank of relief guards that can step-in as and when required.
- Use of relief guards will need to be agreed and there should be no disruption to the service with immediate relief cover to be provided within 1 hour.
Anticipated duties of the guards will include but not limited to:
1. General Manned Guarding and Security Service
2. Patrols (Fixed or static guarding)
3. CCTV / Alarm Monitoring
4. Control of Access / Security Passes
5. Key Holding
6. Emergency Response
7. Reactive Guarding
8. Enhanced Security Requirements
9. Support Service
10. Risk Assessments
The full services required is detailed within the HO - Manned Security Specification and associated documents which can be found on the event.
The aim of the documents is to outline the minimum requirements needed by the Authority should your organisation be awarded the contract.
All documents are freely accessible on our procurement portal which can be found at this address - https://inbye.coal.gov.uk/s2c/
Please contact Joe Keir - Procurement Business Partner - joekeir@coal.gov.uk if there are any queries.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
30 March 2027
This contract is subject to renewal
Yes
Description of renewals
There is one option to extend by a further 12 months. The service will likely be re-tendered ahead of its expiry.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-027756
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 January 2024
Local time
4:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
15 January 2024
Local time
9:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Coal Authority
Mansfield
NG184RG
Country
United Kingdom