- Scope of the procurement
- Lot 0. Active Travel Behaviour Change Activity and Support
- Lot 1- Inclusive Cycling
- Lot 2- Bikes and Accessories
- Lot 3- Walking Support for Businesses
- Lot 4- Walking Support for Schools
- Lot 5- Bike Friendly Schools
- Lot 6- Bike & Scooter Parking in schools
- Lot 7- Early Years Active Travel
Section one: Contracting authority
one.1) Name and addresses
West Yorkshire Combined Authority
Wellington House, 40-50 Wellington Street
Leeds
LS1 2DE
Contact
Catherine Land
commercialteam@westyorks-ca.gov.uk
Country
United Kingdom
Region code
UKE4 - West Yorkshire
National registration number
8876556
Internet address(es)
Main address
https://www.westyorks-ca.gov.uk
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/103257
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=53752&B=UK
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=53752&B=UK
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Active Travel Behaviour Change Activity and Support
Reference number
59879
two.1.2) Main CPV code
- 98330000 - Physical well-being services
two.1.3) Type of contract
Services
two.1.4) Short description
West Yorkshire Combined Authority have a requirement to procure the provision of services and goods related to engaging people in active travel activity and providing support for people to walk, cycle, wheel and scoot as part of everyday journeys. We are looking to procure the provision of cycling and walking engagement services and goods that will support the delivery of this programme across an initial period of 3 years. The projects included in the procurement include:
Lot 1 – Inclusive cycling
Lot 2 – Bikes and Accessories
Lot 3 – Walking engagement for businesses
Lot 4 – Walking engagement for schools
Lot 5 – Bike Friendly Schools
Lot 6 -Bike & Scooter Parking in Schools
Lot 7 - Early Years Active Travel
The overall budget for this programme is £2.637,000 across 4 years
two.1.5) Estimated total value
Value excluding VAT: £2,637,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Any
two.2) Description
two.2.1) Title
Active Travel Behaviour Change Activity and Support
Lot No
0
two.2.2) Additional CPV code(s)
- 34400000 - Motorcycles, bicycles and sidecars
- 34430000 - Bicycles
- 34431000 - Non-motorised bicycles
- 34432000 - Parts and accessories for bicycles
- 34432100 - Tyres for bicycles
- 80000000 - Education and training services
- 85147000 - Company health services
- 85322000 - Community action programme
- 85323000 - Community health services
- 98334000 - Wellness services
- 98336000 - Training, workout or aerobic services
two.2.3) Place of performance
NUTS codes
- UKE4 - West Yorkshire
two.2.4) Description of the procurement
Please ignore- this is an error in the form- there are only 7 Lots
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please ignore- error in the form- 7 Lots only
two.2) Description
two.2.1) Title
Lot 1- Inclusive Cycling
Lot No
1
two.2.2) Additional CPV code(s)
- 34430000 - Bicycles
- 80000000 - Education and training services
- 85147000 - Company health services
- 85322000 - Community action programme
- 85323000 - Community health services
- 98334000 - Wellness services
- 98336000 - Training, workout or aerobic services
two.2.3) Place of performance
NUTS codes
- UKE4 - West Yorkshire
two.2.4) Description of the procurement
We are looking to commission an organisation to co-ordinate inclusive cycling provision across West Yorkshire, which covers the local authority areas of Bradford, Calderdale, Kirklees, Leeds and Wakefield, leading to a consistent and comprehensive regional inclusive cycling offer, that anyone can access regardless of ability, fitness, age, and physical or mental impairment.
This will be a 4 year long project, which will initially be awarded for a year, with 3 optional 12 month extensions
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Initial 12 month contract with 3 optional 12 month extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2- Bikes and Accessories
Lot No
2
two.2.2) Additional CPV code(s)
- 34400000 - Motorcycles, bicycles and sidecars
- 34430000 - Bicycles
- 34431000 - Non-motorised bicycles
- 34432000 - Parts and accessories for bicycles
- 34432100 - Tyres for bicycles
two.2.3) Place of performance
NUTS codes
- UKE4 - West Yorkshire
two.2.4) Description of the procurement
We are looking for an organisation to supply, build and deliver bicycles and accessory packs to selected participants of our West Yorkshire Adult Cycle Training programme and our Cycle for Health programme.
The initial requirement is for a supplier to deliver a minimum of 100 bikes and accessory packs in Year 1. We also require indicative costs for supply, build and delivery of bikes and accessory packs (180 per year) for a further 3 years if the contract is extended
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £247,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Initial 12 month contract, with 3 optional 12 month extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3- Walking Support for Businesses
Lot No
3
two.2.2) Additional CPV code(s)
- 80000000 - Education and training services
- 85147000 - Company health services
- 85322000 - Community action programme
- 85323000 - Community health services
- 98334000 - Wellness services
- 98336000 - Training, workout or aerobic services
two.2.3) Place of performance
NUTS codes
- UKE4 - West Yorkshire
two.2.4) Description of the procurement
We are looking to commission an external organisation to engage with target employers across West Yorkshire to enable more journeys to be made on foot, either as part of a regular commute, or trips made during the working day.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £320,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Initial 12 month contract, with 3 optional 12 month extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4- Walking Support for Schools
Lot No
4
two.2.2) Additional CPV code(s)
- 80000000 - Education and training services
- 85147000 - Company health services
- 85322000 - Community action programme
- 85323000 - Community health services
- 98334000 - Wellness services
- 98336000 - Training, workout or aerobic services
two.2.3) Place of performance
NUTS codes
- UKE4 - West Yorkshire
two.2.4) Description of the procurement
We are looking to work with a delivery organisation who can support us to engage with target schools across West Yorkshire to enable more journeys to be made on foot.
The successful delivery organisation must be able to demonstrate a thorough understanding of the requirements and give confidence in their capability in working and engaging with young people, children or adults in an activity based setting to drive behaviour change.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £360,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Initial 12 month contract, with 3 optional 12 month extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5- Bike Friendly Schools
Lot No
5
two.2.2) Additional CPV code(s)
- 34400000 - Motorcycles, bicycles and sidecars
- 34430000 - Bicycles
- 34431000 - Non-motorised bicycles
- 34432000 - Parts and accessories for bicycles
- 80000000 - Education and training services
- 85147000 - Company health services
- 85322000 - Community action programme
- 85323000 - Community health services
- 98334000 - Wellness services
- 98336000 - Training, workout or aerobic services
two.2.3) Place of performance
NUTS codes
- UKE4 - West Yorkshire
two.2.4) Description of the procurement
We are looking to work with an external organisation who can build on existing, and develop new, relationships with target schools across West Yorkshire and Local Authority contacts to coordinate and deliver cycling activity to pupils early in their educational setting. This project will work in parallel with the national Bikeability training programme, functioning as a feeder into schools that are delivering the Bikeability training across West Yorkshire.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £290,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Initial 12 month contract, with 3 optional 12 month extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6- Bike & Scooter Parking in schools
Lot No
6
two.2.2) Additional CPV code(s)
- 34400000 - Motorcycles, bicycles and sidecars
- 34430000 - Bicycles
- 34431000 - Non-motorised bicycles
- 34432000 - Parts and accessories for bicycles
- 34432100 - Tyres for bicycles
- 80000000 - Education and training services
- 85147000 - Company health services
- 85322000 - Community action programme
- 85323000 - Community health services
- 98334000 - Wellness services
- 98336000 - Training, workout or aerobic services
two.2.3) Place of performance
NUTS codes
- UKE4 - West Yorkshire
two.2.4) Description of the procurement
We are looking to appoint a cycle and scooter storage provider to supply schools with secure cycle and scooter storage facilities. We may also require installations at other sites, such as (but not limited to) community centres, leisure centres, higher and further education sites etc. Whilst the primary focus is on pupil and student facilities, we may also require facilities that can accommodate staff bikes.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £795,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Initial 12 month contract with 3 optional 12 month extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 7- Early Years Active Travel
Lot No
7
two.2.2) Additional CPV code(s)
- 34430000 - Bicycles
- 80000000 - Education and training services
- 85147000 - Company health services
- 85322000 - Community action programme
- 85323000 - Community health services
- 98334000 - Wellness services
- 98336000 - Training, workout or aerobic services
two.2.3) Place of performance
NUTS codes
- UKE4 - West Yorkshire
two.2.4) Description of the procurement
The objective of the project is to deliver targeted engagement in an early years setting to enable people using this service (children of a pre-school age and accompanying parent or carer, as well as staff providing care) to make more journeys actively, with a particular focus on travel by foot. The ability to support more journeys by other modes, particularly scooting, would be advantageous.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £360,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Initial 12 month contract with 3 optional 12 month extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
See tender documents for details
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 7
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-028253
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 January 2024
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
16 January 2024
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 4 years
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Public Regulator
London
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Public Regulator
London
Country
United Kingdom