- Scope of the procurement
- Lot 1. FM1502 Mechanical Heating and Hot Water
- Lot 2. FM1503 Electrical
- Lot 3. FM1504 Kitchens and Bathrooms
- Lot 4. FM1505 Disabled Adaptations
- Lot 5. FM1506 Flat and Pitched Roofing
- Lot 6. FM1507 Doors and Windows
- Lot 7. FM1508 External Decoration and Planned Preventative Maintenance.
- Lot 8. FM1511 Asbestos Removals
- Lot 9. FM1512 Scaffold and Access
Section one: Contracting authority
one.1) Name and addresses
Wiltshire Council
Wiltshire Council, County Hall, Bythesea Road
Trowbridge
BA14 8JN
Contact
Mr Steve Parsons
Telephone
+44 3707795730
Country
United Kingdom
Region code
UKK15 - Wiltshire CC
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.supplyingthesouthwest.org.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.supplyingthesouthwest.org.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Planned and Reactive Maintenance
Reference number
DN644431
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The provision of Planned, Cyclical and Repairs service to dwellings, schemes, outbuildings, hard and soft landscaping, sewerage treatment facilities and any other Council building within the county of Wiltshire (various LOTS). The Service Provider will be expected to programme works so they are evenly distributed around the County and avoid clashes with other activities on the Estate. The Council actively seeks to reduce its carbon footprint and will expect the Service Provider to demonstrate reductions in their working practices and material usage, consideration will be given to the use of suitable alternative materials and recycling.
two.1.5) Estimated total value
Value excluding VAT: £15,555,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
FM1502 Mechanical Heating and Hot Water
Lot No
1
two.2.2) Additional CPV code(s)
- 50720000 - Repair and maintenance services of central heating
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
two.2.4) Description of the procurement
LOT 1 - Mechanical Heating and Hot Water
Included works but not limited to:
Boiler replacements
Gas, Oil, solid fuel & LPG servicing,
24/7/365 Responsive repairs service,
Communal Boiler Servicing, remedial works and repairs*
Gas, Oil, solid fuel & LPG remedial Works and repairs
Replacement / Repairing of water and oil storage tanks
Design, Installation, servicing and repair of Air Source Heat Pumps (ASHPs)
*Where not covered by a Corporate Contract
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,055,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for a single period of up to 5 years following the initial 5 year term.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
FM1503 Electrical
Lot No
2
two.2.2) Additional CPV code(s)
- 50711000 - Repair and maintenance services of electrical building installations
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
two.2.4) Description of the procurement
LOT 2 - Electrical
Included works but not limited to:
Re-wires and remedial works,
24/7/365 Responsive repairs service,
Public & communal Lighting & Controlled Access
Responsive Electrical Works,
Generator Maintenance*
Smoke/CO/Heat Detector Servicing,
Door Entry Servicing & replacement
Smoke/CO/Heat Detector Renewals,
Stair Seats
Electrical Test & Inspections,
Lift maintenance / replacement*
PAT Testing*
Fire Alarm Maintenance*
Fire Extinguisher Maintenance*
Photovoltaic design, installation, inspection and repairs including diversion and harvesting
*Where not covered by a Corporate Contract
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for a single period of up to 5 years following the initial 5 year term.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
FM1504 Kitchens and Bathrooms
Lot No
3
two.2.2) Additional CPV code(s)
- 45211310 - Bathrooms construction work
- 50800000 - Miscellaneous repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
two.2.4) Description of the procurement
LOT 3 - Kitchen and Bathrooms
Included works but not limited to:
Kitchens and bathroom modernisations,
Responsive repairs service,
Accessible kitchens and bathrooms when necessary,
Low level, level access bathrooms and wet rooms when necessary.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for a single period of up to 5 years following the initial 5 year term.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
FM1505 Disabled Adaptations
Lot No
4
two.2.2) Additional CPV code(s)
- 33196200 - Devices for the disabled
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
two.2.4) Description of the procurement
LOT 4 - Disabled Adaptations.
Included works but not limited to:
Work Under Disability Discrimination Act
Low level bathrooms and wet rooms
Kitchen alterations including rise and fall units
Minor building works
Formation of ramps
Installation of wash/dry WC’s
Responsive repairs service
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for a single period of up to 5 years following the initial 5 year term.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
FM1506 Flat and Pitched Roofing
Lot No
5
two.2.2) Additional CPV code(s)
- 45261900 - Roof repair and maintenance work
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
two.2.4) Description of the procurement
LOT 5 - Flat and Pitched Roofing
Works include but not limited to:
Re-Roofing/Fascias/Rainwater Goods
Traditional pitched roofing and various flat roofing solutions
Whole roof replacements to houses and blocks of flats
24/7/365 Responsive repairs service,
Void Property Repairs
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for a single period of up to 5 years following the initial 5 year term.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
FM1507 Doors and Windows
Lot No
6
two.2.2) Additional CPV code(s)
- 50800000 - Miscellaneous repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
two.2.4) Description of the procurement
LOT 6 – Doors and Windows.
Works include but not limited to:
External and Communal door replacement
Replacement windows
Domestic and Communal internal and external fire doors
Timber and composite shed doors
Void Property Repairs
24/7/365 Responsive repairs service
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £900,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for a single period of up to 5 years following the initial 5 year term.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
FM1508 External Decoration and Planned Preventative Maintenance.
Lot No
7
two.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
two.2.4) Description of the procurement
LOT 7 – External Decoration and Planned Preventative Maintenance.
Works include but not limited to:
Responsive Repairs
Shared/communal area decoration
External decoration programme
Repairing / replacing balconies
Structural and decorative concrete repairs
Replace / Repair communal flooring
Void Property Repairs
Maintaining bin stores / areas
Repairing replacing boundary walls/ fences
External facade washdowns
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £900,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for a single period of up to 5 years following the initial 5 year term.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
FM1511 Asbestos Removals
Lot No
8
two.2.2) Additional CPV code(s)
- 45262660 - Asbestos-removal work
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
two.2.4) Description of the procurement
LOT 8 – Asbestos Removals.
Works include but not limited to:
Asbestos removal
Responsive removal
Planned removal
24/7/365 Responsive repairs service
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for a single period of up to 5 years following the initial 5 year term.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
FM1512 Scaffold and Access
Lot No
9
two.2.2) Additional CPV code(s)
- 45262110 - Scaffolding dismantling work
- 45262120 - Scaffolding erection work
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
two.2.4) Description of the procurement
LOT 9 – Scaffold and Access.
Works include but not limited to:
24/7/365 Responsive repairs service,
Planned roofing, roofline, chimney works
Flue installs, inspections, window replacement, external repairs, decorations and planned preventative maintenance works access and working platforms
Void Property Repairs access
Various Mobile Elevated Working Platforms and mechanical access plan
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for a single period of up to 5 years following the initial 5 year term.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
20 January 2023
Local time
2:00pm
Changed to:
Date
3 February 2023
Local time
2:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
20 January 2023
Local time
2:05pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
High Court of England
Royal Courts of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom