Section one: Contracting authority
one.1) Name and addresses
Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
Contact
Ms Grace Lynch
Telephone
+44 1793464969
Country
United Kingdom
Region code
UKK14 - Swindon
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Adult Service Case Management and Finance on Premises Software
Reference number
DN629461
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Swindon Borough Council’s (SBC) Adults Services is Tendering for the provision of an on-premises Adult Services Case Management and Finance system. This is a business-critical software which enables the authority to meet the statutory requirements of an Adults Service and the finance requirements associated with this. The contract start date for the procured system will be in January 2023
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,600,325
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Swindon Borough Council’s (SBC) Adults Services is Tendering for the provision of an on-premises Adult Services Case Management and Finance system. This is a business-critical software which enables the authority to meet the statutory requirements of an Adults Service and the finance requirements associated with this. The contract start date for the procured system will be in January 2023
The initial contract term will be for 5 years plus extensions for up to 10 years, each extension will be a minimum of 1 year in length. This will make a potential total contract term of 15 years as stated in the ITT documents. Estimated contract spend is between £1,000,000 and £1,700,000 for the initial 5 year contract term and between £2,000,000 and £3,800,000 across the potential total 15 year contract term. Full details relating to the Services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal, by 23rd September 2022, 1200 hrs noon UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 10th October 2022, 1400 hrs UK Local time via ProContract tender portal -https://www.supplyingthesouthwest.org.uk/
Please note that this project has been advertised on Find a Tender Service (FTS)/Contracts Finder/ other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN629461
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
two.2.5) Award criteria
Quality criterion - Name: Quality - Functional / Weighting: 37.48
Quality criterion - Name: Quality - Finance / Weighting: 21.26
Quality criterion - Name: Quality - Implementation / Weighting: 14.97
Quality criterion - Name: Quality - Technical / Weighting: 3.31
Quality criterion - Name: Quality - Support & Maintenance / Weighting: 1.98
Quality criterion - Name: Quality - Demonstration - Social Work / Weighting: 4.5
Quality criterion - Name: Quality - Demonstration - Finance / Weighting: 3
Quality criterion - Name: Quality - Demonstration - Reporting / Weighting: 2.5
Quality criterion - Name: Quality - Technical Review / Weighting: 1
Price - Weighting: 10
two.2.11) Information about options
Options: Yes
Description of options
The initial contract term will be for 5 years with an option to extend for a further 10 periods of 1 year, for a potential total contract term of 15 years as stated in the ITT documents.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-023629
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 November 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Liquidlogic limited
The Maidstone Studios, Vinters Business Park, New Cut Road
Maidstone
ME14 5NZ
Country
United Kingdom
NUTS code
- UKK14 - Swindon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,600,325
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Swindon Borough Council
Swindon
Country
United Kingdom