Scope
Reference
002-PA-25
Description
Breckland Council (the "Council") is inviting quotations for the supply of Gritting and Winter Services for all Breckland owned carparks and footpaths as specified in Appendix D - Gritting Maps and Appendix E - Locations and Costings.
Total value (estimated)
- £115,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 3 November 2025 to 2 November 2027
- Possible extension to 2 November 2028
- 3 years
Description of possible extension:
There is a potential to extend for a further one (1) year.
Main procurement category
Services
CPV classifications
- 90620000 - Snow-clearing services
Contract locations
- UKH17 - Breckland and South Norfolk
Participation
This procurement is reserved for
- UK suppliers
- Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
1 August 2025, 5:00pm
Tender submission deadline
11 August 2025, 12:00pm
Submission address and any special instructions
Submission must be made via In-Tend:
Please register to view the documents and upload your submission before the deadline.
Tenders may be submitted electronically
Yes
Award criteria
Appendix C - Evaluation Criteria Methodology outlines how the scoring criteria will work. There are 7 pass / fail questions, 3 response required quality questions and then pricing.
All Quotations will be scored out of 100, split into two main criteria: quality and price. The number of points available from the price and quality criteria is determined by the importance of these criteria to the goods, services or works being purchased and is dependent on the risk and value of the contract to be awarded.
Quality - 40%
The quality response is broken down into 3 questions, which have a total weighting of 40%, so the maximum score would be 40 points. The evaluation methodology for each quality question can be seen underneath each question.
Price - 60%
Price has a total weighting of 60%, therefore, the maximum marks available for this part of the RFQ will be 60 and will be awarded to the lowest price submitted by the potential Supplier. The remaining Suppliers will receive marks on a pro-rata basis from the cheapest to the most expensive price.
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
002-PA-25 Gritting and Winter Services RFQ Final.docx
The following documents are included in the tender pack and can be accessed via In-Tend:
002-PA-25 Gritting and Winter Services RFQ Final.docx
Appendix D - Gritting Maps.docx
Appendix E - Location and Pricing Schedule.docx
Appendix F - Met Office When to Grit.pdf
Appendix G - KPIs.docx
In order to view the tender documents, you will need to register at https://in-tendhost.co.uk/brecklandcouncil/aspx/Home
Contracting authority
Breckland District Council
- Public Procurement Organisation Number: PBBD-9961-PPPD
Elizabeth House, Walpole Loke
Dereham
NR19 1EE
United Kingdom
Email: procurement@breckland.gov.uk
Region: UKH17 - Breckland and South Norfolk
Organisation type: Public authority - sub-central government