Section one: Contracting authority
one.1) Name and addresses
Erewash Borough Council
Town Hall
Ilkeston
DE7 5RP
Contact
Ms Eloise Keeble
Telephone
+44 1159072244
Country
United Kingdom
Region code
UKF13 - South and West Derbyshire
Internet address(es)
Main address
Buyer's address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://procontract.due-north.com/Advert/Index?advertId=1d52da1e-1b8d-ee11-8125-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=1d52da1e-1b8d-ee11-8125-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EBCT 360 - Tender for the provision of General Insurance, Risk Management and Claims Handling excluding Broker Services.
Reference number
DN700985
two.1.2) Main CPV code
- 66500000 - Insurance and pension services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council is tendering for the provision of General Insurance, Risk Management and Claims Handling excluding Broker Services.
The tender is split into 4 lots as follows
Lot 1 — Property including claims handling
Lot 2 — Combined Liability and fidelity guarantee including claims handling
Lot 3 — Motor Fleet including claims handling
Lot 4 — Engineering inspection and insurance including claims handling
Estimated value excluding VAT Range: between 1 000 and 1 000 000 GBP.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 — Property including claims handling
Lot No
1
two.2.2) Additional CPV code(s)
- 66515200 - Property insurance services
two.2.3) Place of performance
NUTS codes
- UKF13 - South and West Derbyshire
two.2.4) Description of the procurement
This Lot incorporates the following classes of business:
▪ Material Damage
▪ Business Interruption
▪ Contract Works
▪ Money
▪ Computers
▪ Specified All risks
A quotation to include Terrorism Insurance via Pool Re is required.
two.2.5) Award criteria
Quality criterion - Name: Policy Cover / Weighting: 30
Quality criterion - Name: Claims handling / Weighting: 5
Quality criterion - Name: Added value and Innovation / Weighting: 5
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
There are two options to extend for two years each. Maximum contract period is 7 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
2
two.2.2) Additional CPV code(s)
- 66516400 - General liability insurance services
two.2.3) Place of performance
NUTS codes
- UKF13 - South and West Derbyshire
two.2.4) Description of the procurement
This Lot incorporates the following classes of business:
▪ Employers Liability
▪ Public Liability (including Libel and Slander)
▪ Officials Indemnity (including Land charges and Public Health Act)
▪ Professional Indemnity
▪ Fidelity Guarantee
two.2.5) Award criteria
Quality criterion - Name: Policy Cover / Weighting: 30
Quality criterion - Name: Claims Handling / Weighting: 5
Quality criterion - Name: Added value and innovation / Weighting: 5
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
There are two options to extend for two years each. Maximum contract period is 7 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 — Motor Fleet including claims handling
Lot No
3
two.2.2) Additional CPV code(s)
- 66514110 - Motor vehicle insurance services
two.2.3) Place of performance
NUTS codes
- UKF13 - South and West Derbyshire
two.2.4) Description of the procurement
This Lot incorporates the following classes of business:
• Motor Fleet
• Motor ULR
two.2.5) Award criteria
Quality criterion - Name: Policy Cover / Weighting: 30
Quality criterion - Name: Claims Handling / Weighting: 5
Quality criterion - Name: Added value and innovation / Weighting: 5
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
There are two options to extend for two years each. Maximum contract period is 7 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 — Engineering inspection and insurance including claims handling
Lot No
4
two.2.2) Additional CPV code(s)
- 66519000 - Engineering, auxiliary, average, loss, actuarial and salvage insurance services
two.2.3) Place of performance
NUTS codes
- UKF13 - South and West Derbyshire
two.2.4) Description of the procurement
LOT 4 incorporates the following classes of business:
▪ Engineering Insurance
▪ Engineering Inspection (including playgrounds)
two.2.5) Award criteria
Quality criterion - Name: Policy Cover and Inspection Requirements / Weighting: 30
Quality criterion - Name: Claims Handling / Weighting: 5
Quality criterion - Name: Added value and innovation / Weighting: 5
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
There are two options to extend for two years each. Maximum contract period is 7 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 January 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
5 January 2024
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: If no extensions taken, November 2026. If first extension taken, November 2028. If second extension taken, November 2030.
six.3) Additional information
Bidders are required to complete and sign a non disclosure agreement before accessing tender documents.
Go to - https://procontract.due-north.com/Advert/Index?advertId=1d52da1e-1b8d-ee11-8125-005056b64545 to access the non disclosure agreement and return to procurement@erewash.gov.uk
six.4) Procedures for review
six.4.1) Review body
Erewash Borough Council
Ilkeston
DE7 5RP
Country
United Kingdom