Section one: Contracting authority
one.1) Name and addresses
Coventry University
Priory Street
COVENTRY
CV15FB
Contact
Thomas Hasson
Telephone
+44 7392096531
Country
United Kingdom
Region code
UKG33 - Coventry
Companies House
07781274
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/coventryuniversity/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/coventryuniversity/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/coventryuniversity/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DEVICE AS A SERVICE - LAPTOP SUPPLY INCLUDING IT CONSUMABLES
Reference number
PD-847-22-TH-FRAM
two.1.2) Main CPV code
- 30200000 - Computer equipment and supplies
two.1.3) Type of contract
Supplies
two.1.4) Short description
Coventry University Group is modernising the way we manage our end user device delivery. Our existing device selection methods involve complex processes, from deployment, logistics, asset management and lifecycle. These are all coupled with the changing needs of the user and the rotation, servicing, and reassignment to staff especially when people leave. It many cases, the device profile needs to change to match people needs (personas).
Coventry University Group are new to the device as a service (DaaS) model, but the market is very mature in a commercial space and has been for well over a decade. It is therefore our intention to utilise this model to remove the administrative burden of device management so that we can maximise our service area resource to focus on other innovation tasks. We want our employees to use the latest device technology to be their best, be secure and ultimately improve the perception and experience of accessing and using Digital Services.
The awarded contract will for 4+1 years and will also require the supply of all IT Related Consumables and Accessories for Coventry University and Integration for the awarded supplier with the One Advanced Marketplace.
Coventry University has an indicative budget of between £600K - £900K ex VAT per annum for the Device as a Service provision, and a budget of £130K ex VAT per annum for IT Consumables. Please note that both the DaaS spend and consumable spend is a guide based on historical spend.
Please note that access to procurement documentation and submission details can be located at https://in-tendhost.co.uk/coventryuniversity/.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72500000 - Computer-related services
two.2.3) Place of performance
NUTS codes
- UKG33 - Coventry
two.2.4) Description of the procurement
Tender Rational
• A vision and strategy that supports our commitment to provide world class education technology for teaching, learning, collaboration, and modern workspaces.
• To identify a strategic DaaS supplier that can work with Coventry University long term on key regional and international DaaS objectives, helping to transform our technologies that support our digital academic and staff and student device environments.
• To select a DaaS supplier who provides a complete service wrap from build to delivery and become an extension to our existing device teams. A supplier who can help develop and mature our DaaS standards delivering high quality, reliable and supportable technologies which will add value by enhancing the delivery of improving the user experiences of end user device technology.
• Implement a predictable, monthly, per-head cost for end user devices and optimise TCO. Delivering engaging procurement options and enhance formal device purchase processes. Reducing costs without sacrificing services across the group and provide sustainable solutions for DaaS.
• Improve the employee experience. Right persona, right device for our employees to prepare for a 'Remote Ready' workforce.
• Device lifecycle management and recycling. Improve managed stock levels and device to customer processes with integration into modern device management platforms.
• Supply of all IT Related Consumables and Accessories for Coventry University.
• Integration with One Advanced Marketplace.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 January 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 10 March 2028
four.2.7) Conditions for opening of tenders
Date
20 January 2023
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Coventry University
Coventry
Country
United Kingdom