Section one: Contracting authority/entity
one.1) Name and addresses
Westminster City Council
City Hall, 64 Victoria Street
London
SW1E 6QP
Country
United Kingdom
Region code
UKI32 - Westminster
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Applications or, where applicable, tenders must be submitted electronically via
Applications or, where applicable, tenders must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Car Sharing Solution
Reference number
CAR P1114
two.1.2) Main CPV code
- 50111100 - Vehicle-fleet management services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council is seeking to procure the service for car sharing in Westminster in three Lots, each for four years with provision to extend for a further year.
Lot 1 will be for a single supplier to support the provision of the Round-Trip car sharing service.
Lot 2 will be awarded to a single supplier relating to the provision of the Flexible car sharing service.
Lot 3 will be for the award of contracts for two suppliers to enable the City Council to introduce the Geofence car sharing model into the City to further expand the network.
All three car sharing schemes will be open to all members of the public and their purpose is to allow members to book and hire vehicles which are located on street within the City of Westminster.
Interested organisations can submit tenders for one, two or all Lots.
Tender documents and details of how to submit a response can be found at www.capitalesourcing.com.
The overarching project number is:
prj_WCC_20920 - WCC - Car Sharing Solution
All Tenderers MUST complete the Qualification Envelope under the following sub project code found under the overarching project.
itt_WCC_16572 - Qualification Envelope (All Lots)
Tenderers can then complete their tender response/s for both Technical and Commerical offering under the specific Lot/s that Tenderers are bidding for.
itt_WCC_16190 - WCC - Car Sharing - Lot 1 (Roundtrip/Fixed Point)
itt_WCC_16189 - WCC - Car Sharing - Lot 2 (Flexible)
itt_WCC_16188 - WCC - Car Sharing - Lot 3 (Geo Fenced)
two.1.6) Information about lots
This concession is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
two.2) Description
two.2.1) Title
Roundtrip (Fixed Point)
Lot No
1
two.2.2) Additional CPV code(s)
- 50111110 - Vehicle-fleet-support services
two.2.3) Place of performance
NUTS codes
- UKI32 - Westminster
two.2.4) Description of the procurement
The Council is seeking to procure the service for car sharing in Westminster in three lots, each for four years with provision to extend for a further year.
Lot 1 will be for a single supplier to support the provision of the Round-Trip car sharing service. Lot 2 will be awarded to a single supplier relating to the provision of the Flexible car sharing service.
Lot 3 will be for the award of contracts for two suppliers to enable the City Council to introduce the Geofence car sharing model into the City to further expand the network.
All three car sharing schemes will be open to all members of the public and their purpose is to allow members to book and hire vehicles which are located on street within the City of Westminster.
Lot 1 – Round Trip or "back to base" is the current model in operation in Westminster, and is established throughout London, where vehicles are hired from a fixed bay and returned to that bay at the end of the hire period. Lot 1 will be for the provision of the service by one supplier covering the existing bays on street to ensure a continuation of the service for members.
two.2.5) Award criteria
Concession is awarded on the basis of the criteria stated in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £9,000,000
two.2.7) Duration of the concession
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Flexible Car Sharing
Lot No
2
two.2.2) Additional CPV code(s)
- 50111110 - Vehicle-fleet-support services
two.2.3) Place of performance
NUTS codes
- UKI32 - Westminster
two.2.4) Description of the procurement
The Council is seeking to procure the service for car sharing in Westminster in three lots, each for four years with provision to extend for a further year.
Lot 1 will be for a single supplier to support the provision of the Round-Trip car sharing service.
Lot 2 will be awarded to a single supplier relating to the provision of the Flexible car sharing service.
Lot 3 will be for the award of contracts for two suppliers to enable the City Council to introduce the Geofence car sharing model into the City to further expand the network.
All three car sharing schemes will be open to all members of the public and their purpose is to allow members to book and hire vehicles which are located on street within the City of Westminster.
Lot 2 - Floating or flexible one-way car sharing where vehicles do not operate from a fixed point and the hire ends at the intended destination. Lot 2 will be for the provision of the service by one supplier to ensure a continuation of the service for members, for a maximum of 135 vehicles.
two.2.5) Award criteria
Concession is awarded on the basis of the criteria stated in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £6,000,000
two.2.7) Duration of the concession
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Geo-fenced Car Sharing
Lot No
3
two.2.2) Additional CPV code(s)
- 50111110 - Vehicle-fleet-support services
two.2.3) Place of performance
NUTS codes
- UKI32 - Westminster
two.2.4) Description of the procurement
The Council is seeking to procure the service for car sharing in Westminster in three lots, each for four years with provision to extend for a further year.
Lot 1 will be for a single supplier to support the provision of the Round-Trip car sharing service.
Lot 2 will be awarded to a single supplier relating to the provision of the Flexible car sharing service.
Lot 3 will be for the award of contracts for two suppliers to enable the City Council to introduce the Geofence car sharing model into the City to further expand the network.
All three car sharing schemes will be open to all members of the public and their purpose is to allow members to book and hire vehicles which are located on street within the City of Westminster.
Lot 3 - Geofence car sharing where vehicles are hired from a specified street or location and returned to that location at the end of the hire period. Lot 3 will be for the provision of the service by two suppliers to provide a combined maximum of 250 vehicles total for deployment to locations throughout the City.
two.2.5) Award criteria
Concession is awarded on the basis of the criteria stated in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £9,000,000
two.2.7) Duration of the concession
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.2) Administrative information
four.2.2) Time limit for submission of applications or receipt of tenders
Date
11 January 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom