Section one: Contracting authority
one.1) Name and addresses
North Wales Housing Association c/o Panache Consultancy
Plas Blodwel, Broad Street, Llandudno Junction
Conwy
LL31 9HL
Contact
Gail Heath
Telephone
+44 1275871798
Country
United Kingdom
NUTS code
UKL - Wales
Companies House
18922R
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.dropbox.com/scl/fo/96ri9xt3ukmrix9vch6wu/h?rlkey=li6hksyi0upj7iwntnj3vzy2g&dl=0
Additional information can be obtained from another address:
Panache Consultancy
Clevedon
Contact
Gail Heath
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.panacheconsultancy.co.uk
Tenders or requests to participate must be submitted to the following address:
Panache Consultancy
Clevedon
Contact
Gail Heath
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.panacheconsultancy.co.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Catering Services for North Wales Housing Association Extra Care Schemes
two.1.2) Main CPV code
- 55520000 - Catering services
two.1.3) Type of contract
Services
two.1.4) Short description
North Wales Housing Association is undertaking a tender process for residential lunch services at their three Extra Care Schemes located in North Wales:
- Llys y Coed, Llanfairfechan was NWH's first Extra Care Scheme, developed in partnership with Conwy County Borough Council, with 31 x 1 bedroom and 15 x 2 bedroom self-contained apartments.
- Hafod y Parc, Conwy, also built in partnership with Conwy Conty Borough Council, has 49 self-contained 2 and 1 bedroom apartments.
- Cae Garnedd, Penrhosgarnedd, Bangor is NWH's third Extra Care scheme, built in partnership with Gwynedd Council and has 42 self-contained 2 and 1 bedroom apartments.
Lunch services are provided 7 days a week for 365 days per year. This consists of a 2 course hot meal produced and served on site. For other meals, the residents are self sufficient.
The new contract is a Fixed Price contract based on lunch services for the number of residents and agreed meal price.
The contract is from April 2024, for a three year term (plus possible 2 year extension on a +1 year, +1 year basis).
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
- Llys y Coed, Llanfairfechan
- Hafod y Parc, Conwy
- Cae Garnedd, Penrhosgarnedd, Bangor
two.2.4) Description of the procurement
Tender for catering services at North Wales Housing Association Extra Care Schemes. Panache Consultancy are assisting with the light touch process on behalf of North Wales Housing Association.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Possible 2 year extension on a +1year, +1year basis
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.14) Additional information
A tender briefing meeting will be held online (via Teams) on Tuesday 28th November at 10am and all interested Bidders are invited to attend. We request interested Bidders to contact gail@panacheconsultancy.co.uk to confirm your attendance and receive Teams meeting details.
Site visits to each of the three Extra Care facilities will be held on Wednesday 29th November; further details will be available on request via gail@panacheconsultancy.co.uk
For any further queries, please contact Gail Heath at Panache Consultancy via email noted above.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 December 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
11 December 2023
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
London
Country
United Kingdom