Section one: Contracting authority
one.1) Name and addresses
Hampshire and Isle of Wight Fire Rescue Service
Headquarters, Leigh Road
Eastleigh
SO50 9SJ
Contact
Craig Anderson-Jones
craig.anderson-jones@hants.gov.uk
Country
United Kingdom
Region code
UKJ3 - Hampshire and Isle of Wight
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/hampshire/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning Services
Reference number
HF24652
two.1.2) Main CPV code
- 90911000 - Accommodation, building and window cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
THIS IS A NOTICE ON BEHALF OF HAMPSHIRE AND ISLE OF WIGHT FIRE RESCUE SERVICE (HIWFRS)
HIWFRS are seeking a supplier to provide a range of cleaning across the entirety of the estate.
The requirement will look at the following types of cleaning:
- Offices
- Transport Depots
- Workshops
- Training centres
- Warehouse facilities
- Restricted access specialist facilities (e.g. records storage, laboratories)
- Rooms containing contaminants
In order to submit a bid you will need to be registered on our e-tendering Portal In-Tend (https://in-tendhost.co.uk/hampshire/aspx).
two.1.5) Estimated total value
Value excluding VAT: £3,800,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
- 90916000 - Cleaning services of telephone equipment
- 90917000 - Cleaning services of transport equipment
- 90919000 - Office, school and office equipment cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ3 - Hampshire and Isle of Wight
two.2.4) Description of the procurement
HIWFRS will be running a Restricted Procedure in order to appoint a supplier for the provision of Cleaning Services to their estate.
The requirement will look at the following types of cleaning:
- Offices
- Transport Depots
- Workshops
- Training centres
- Warehouse facilities
- Restricted access specialist facilities (e.g. records storage, laboratories)
- Rooms containing contaminants
The tender will assess various cleaning requirements, including:
- Experience relating to experience which covers fire contaminants or Vehicle Work Shop Cleaning
- Experience which covers multi-site geographically disparate locations and uses a mix of locally employed and mobile cleaning resources
- Experience of delivering 24/7 emergency support for cleaning
The award will be made to the Most Economically Advantageous Tender, using a Price per Quality Point evaluation, assessing the following:
* Resourcing
* Health and Safety
* Staff Management
* Continuous Service Improvement
* Mobilisation Gateway
* Social Value & Sustainability
Suppliers can view all documents on the tendering portal - https://in-tendhost.co.uk/hampshire/aspx/Home.
The contract will be let for an initial period of a 3 years and 2 further extension periods of 1 year being available.
The contract has an anticipated value of £3,800,000
The contract is anticipated to start on the 1st March 2025, with services to commence circa May 2025.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Suppliers will be chosen on the following grounds:
The 5 suppliers, who each score the highest points across the following combined areas, will be taken through to the Stage 2 Award Stage:
- Experience relating to experience which covers fire contaminants or Vehicle Work Shop Cleaning
- Experience relating to experience which covers multi-site geographically disparate locations and uses a mix of locally employed and mobile cleaning resources
- Experience of delivering 24/7 emergency support for cleaning
Proof of having obtained, or will have obtained certification, upon contract commencement, of
ISO 14001 - Environment
ISO 90001 - Quality
ISO 45001 - Occupational Health & Safety
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-026470
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 November 2024
Local time
2:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
11 December 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The High Court of England and Wales
Strand
London
WC2A 2LL
Country
United Kingdom