Section one: Contracting authority
one.1) Name and addresses
East of England Ambulance Service NHS Trust
Lakeview House, Priory Business Park, Fraser Road
Bedford
MK44 3WH
Telephone
+44 1234243125
Country
United Kingdom
Region code
UKH - East of England
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://eoecph.bravosolution.co.uk/eastamb/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://eoecph.bravosolution.co.uk/eastamb/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Building Cleaning Services
Reference number
23-T16A
two.1.2) Main CPV code
- 90911200 - Building-cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The East of England Service NHS Trust (“the Authority”) covers the six counties which make up the East of England – Bedfordshire, Cambridgeshire, Essex, Hertfordshire, Norfolk and Suffolk and provides a range of services, but is best known for the 999-emergency service. Our dedicated and skilled staff work 365 days a year, 24 hours a day to make sure patients receive the best possible care.
The Authority employs more than 5,000 staff and more than 1,200 volunteers to deal with 1,400,000 emergency calls every year.
The Authority is seeking a Supplier to provide Building Cleaning Services at approximately 115 buildings covering Bedfordshire, Cambridgeshire, Essex, Hertfordshire, Norfolk and Suffolk.
Each location has varying requirements due to the design of the building and specified functional risk categories.
The provision of Building Cleaning Services shall include:
• Scheduled Cleaning Services
• Reactive Cleaning Services
• Window Cleaning Services (Interior and ad-hoc Exterior)
• Supply of Equipment and Cleaning Products (Chemicals)
• High Level and ad-hoc Deep Cleaning Services (on an ad-hoc basis)
Each location has varying requirements due to the design of the building and specified functional risk categories.
Due to the geographical spread of the regions, the ITT is split into 2 Lots:
Lot 1 (North) will cover Norfolk, Suffolk and Cambridgeshire
Lot 2 (South) will cover Bedfordshire, Hertfordshire and Essex
The duration of the contract will be three (3) years with the Authority having the option to extend for up to two (2) further periods of up to twelve (12) months each.
two.1.5) Estimated total value
Value excluding VAT: £1,600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1 & Lot 2. A Bidder can bid for one or both Lots and award (to one
two.2) Description
two.2.1) Title
Lot 1 (North) - Norfolk, Suffolk and Cambridgshire
Lot No
Lot 1
two.2.2) Additional CPV code(s)
- 90911200 - Building-cleaning services
two.2.3) Place of performance
NUTS codes
- UKH - East of England
Main site or place of performance
Norfolk, Suffolk & Cambridgeshire
two.2.4) Description of the procurement
The East of England Service NHS Trust (“the Authority”) covers the six counties which make up the East of England – Bedfordshire, Cambridgeshire, Essex, Hertfordshire, Norfolk and Suffolk and provides a range of services, but is best known for the 999-emergency service. Our dedicated and skilled staff work 365 days a year, 24 hours a day to make sure patients receive the best possible care.
The Authority employs more than 5,000 staff and more than 1,200 volunteers to deal with 1,400,000 emergency calls every year.
The Authority is seeking a Supplier to provide Building Cleaning Services at approximately 115 buildings covering Bedfordshire, Cambridgeshire, Essex, Hertfordshire, Norfolk and Suffolk.
Each location has varying requirements due to the design of the building and specified functional risk categories.
The provision of Building Cleaning Services shall include:
• Scheduled Cleaning Services
• Reactive Cleaning Services
• Window Cleaning Services (Interior and ad-hoc Exterior)
• Supply of Equipment and Cleaning Products (Chemicals)
• High Level and ad-hoc Deep Cleaning Services (on an ad-hoc basis)
Each location has varying requirements due to the design of the building and specified functional risk categories.
Due to the geographical spread of the regions, the ITT is split into 2 Lots:
Lot 1 (North) will cover Norfolk, Suffolk and Cambridgeshire
Lot 2 (South) will cover Bedfordshire, Hertfordshire and Essex
The duration of the contract will be three (3) years with the Authority having the option to extend for up to two (2) further periods of up to twelve (12) months each.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £640,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract duration is three (3) years with the option to extend for two (2) further periods of up to twelve (12) months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 (South) - Bedfordshire, Hertfordshire and Essex
Lot No
Lot 2
two.2.2) Additional CPV code(s)
- 90911200 - Building-cleaning services
two.2.3) Place of performance
NUTS codes
- UKH - East of England
Main site or place of performance
Bedfordshire, Hertfordshire & Essex
two.2.4) Description of the procurement
The East of England Service NHS Trust (“the Authority”) covers the six counties which make up the East of England – Bedfordshire, Cambridgeshire, Essex, Hertfordshire, Norfolk and Suffolk and provides a range of services, but is best known for the 999-emergency service. Our dedicated and skilled staff work 365 days a year, 24 hours a day to make sure patients receive the best possible care.
The Authority employs more than 5,000 staff and more than 1,200 volunteers to deal with 1,400,000 emergency calls every year.
The Authority is seeking a Supplier to provide Building Cleaning Services at approximately 115 buildings covering Bedfordshire, Cambridgeshire, Essex, Hertfordshire, Norfolk and Suffolk.
Each location has varying requirements due to the design of the building and specified functional risk categories.
The provision of Building Cleaning Services shall include:
• Scheduled Cleaning Services
• Reactive Cleaning Services
• Window Cleaning Services (Interior and ad-hoc Exterior)
• Supply of Equipment and Cleaning Products (Chemicals)
• High Level and ad-hoc Deep Cleaning Services (on an ad-hoc basis)
Each location has varying requirements due to the design of the building and specified functional risk categories.
Due to the geographical spread of the regions, the ITT is split into 2 Lots:
Lot 1 (North) will cover Norfolk, Suffolk and Cambridgeshire
Lot 2 (South) will cover Bedfordshire, Hertfordshire and Essex
The duration of the contract will be three (3) years with the Authority having the option to extend for up to two (2) further periods of up to twelve (12) months each.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £960,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract duration is three (3) years with the option to extend for two (2) further periods of up to twleve (12) months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Selection criteria as stated in the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
See tender documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 December 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
20 December 2023
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
East of England Ambulance Service NHS Trust
Lakeview House, Priory Business Park, Fraser Road
Bedford
MK44 3WH
Telephone
+44 1234243125
Country
United Kingdom