Section one: Contracting authority
one.1) Name and addresses
West Midlands Combined Authority
16 Summer Lane
Birmingham
B19 3SD
Telephone
+44 3453036760
Country
United Kingdom
Region code
UKG3 - West Midlands
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Public Transport
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WMCA MML CCTV and Security Systems Service & Maintenance 2023 - 2028
Reference number
2022-04349
two.1.2) Main CPV code
- 98000000 - Other community, social and personal services
two.1.3) Type of contract
Services
two.1.4) Short description
This contract is for the provision of a fully comprehensive service and maintenance package for closed-circuit television (CCTV) and associated security systems located throughout the West Midlands region that is the responsibility of the West Midlands Combined Authority (WMCA) and Midland Metro Limited (MML). A single specialist provider is required for an initial period of 3 years with an option for a further 2 x twelve months extensions, subject to performance.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,348,657.70
two.2) Description
two.2.1) Title
WMCA CCTV and Security Systems Service and Maintenance
Lot No
1
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKG3 - West Midlands
Main site or place of performance
WMCA supported area of the West Midlands
two.2.4) Description of the procurement
The successful contractor shall formulate an annual programme of works which forecasts the planned preventative maintenance (PPM) for all hardware and software that forms part of the WMCA CCTV and associated security systems estate as well as the day-to-day service and repair of all CCTV and associated security systems (hardware and software).
Further investment in new technology and improvements to the current monitoring services is expected to continue throughout the duration of this service and maintenance period.
A single specialist provider is required for both Lots for an initial period of 3 years with an option for a further 2 x twelve months extensions, subject to performance.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 55
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Bidders were asked to bid for both Lots of this contract.
two.2) Description
two.2.1) Title
MML CCTV and Security Systems Service and Maintenance
Lot No
2
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKG3 - West Midlands
Main site or place of performance
MML supported area of the West Midlands
two.2.4) Description of the procurement
The successful contractor shall formulate an annual programme of works which forecasts the planned preventative maintenance (PPM) for all hardware and software that forms part of the MML CCTV and associated security systems estate as well as the day-to-day service and repair of all CCTV and associated security systems (hardware and software).
Further investment in new technology and improvements to the current monitoring services is expected to continue throughout the duration of this service and maintenance period.
A single specialist provider is required for both Lots for an initial period of 3 years with an option for a further 2 x twelve months extensions, subject to performance.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 55
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Bidders were asked to bid for both Lots of this contract.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-003169
Section five. Award of contract
Contract No
2022-04349
Lot No
1
Title
WMCA CCTV and Security Systems Service and Maintenance
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 October 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Total Integrated Solutions Limited
32 Hamilton Way, Oakham Business Park
Mansfield
NG18 5BU
Country
United Kingdom
NUTS code
- UKF14 - Nottingham
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,348,657.70
Section five. Award of contract
Contract No
2022-04349
Lot No
2
Title
MML CCTV and Security Systems Service and Maintenance
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 October 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Total Integrated Solutions Limited
32 Hamilton Way, Oakham Business Park
Mansfield
NG18 5BU
Country
United Kingdom
NUTS code
- UKF14 - Nottingham
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,348,657.70
Section six. Complementary information
six.3) Additional information
The contract is for a period of three years commencing on 1st November 2023 until 31st October 2026 with an option for a further two x twelve months extensions, subject to agreement on an annual basis, until 31st October 2028. The contract value given is the expected value of the contract over the total period of five years.
six.4) Procedures for review
six.4.1) Review body
West Midlands Combined Authority
Birmingham
Country
United Kingdom