Section one: Contracting authority
one.1) Name and addresses
West Midlands Combined Authority
16 Summer Lane
Birmingham
B19 3SD
Telephone
+44 3453036760
Country
United Kingdom
Region code
UKG3 - West Midlands
Internet address(es)
Main address
Buyer's address
https://wmca.bravosolution.co.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://wmca.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://wmca.bravosolution.co.uk
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://wmca.bravosolution.co.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Public Transport
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WMCA MML CCTV and Security Systems Service & Maintenance 2023 - 2028
Reference number
2022-04349
two.1.2) Main CPV code
- 92222000 - Closed circuit television services
two.1.3) Type of contract
Services
two.1.4) Short description
This tender is for the provision of a fully comprehensive service and maintenance package for closed-circuit television (CCTV) and associated security systems located throughout the West Midlands region that is the responsibility of the West Midlands Combined Authority (WMCA) and Midland Metro Limited (MML).
two.1.5) Estimated total value
Value excluding VAT: £2,125,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG3 - West Midlands
Main site or place of performance
WMCA supported area of the West Midlands, U.K.
two.2.4) Description of the procurement
The West Midlands Combined Authority (WMCA) is responsible for promoting public transport within the West Midlands, operates and maintains bus and Metro stations and passenger shelters, supports local railway services and stations and provides passenger transport information.
The successful contractor shall formulate an annual programme of works which forecasts the planned preventative maintenance (PPM) for all hardware and software that forms part of the CCTV and associated security systems estate as well as the day-to-day service and repair of all CCTV and associated security systems (hardware and software).
Further investment in new technology and improvements to the current monitoring services is expected to continue throughout the duration of this service and maintenance period.
Bidders will be asked to bid for both Lots of this contract as below:
• Lot 1 – WMCA CCTV and Security Systems Service and Maintenance
• Lot 2 – MML CCTV and Security Systems Service and Maintenance
This tender is being evaluated on the basis of 40/55/5 quality/price/social value and only those organisations that have responded satisfactorily to the Standard Selection Questionnaire will go on to have their tenders assessed.
Please see the tender documents for further details including how to register to attend the tender briefing session and WMCA site visit on Tuesday 7th February 2023 and the additional site visit for Midland Metro on Wednesday 8th February 2023.
A single specialist provider is required for both Lots for an initial period of 3 years commencing on 1st May 2023 until 30th April 2026 with an option for a further 2 x twelve months extensions, subject to performance.
The closing date for submissions is 1700 on 10/03/23 and the deadline for any clarification questions is 1700 on 03/03/23.
In order to access the documents and submit your bid please do so through BravoSolution, the WMCA's e-tendering portal (https://wmca.bravosolution.co.uk). The reference is itt_1229 and if you are not already registered on BravoSolution it is free and usually only takes a few minutes to do so.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 55
two.2.6) Estimated value
Value excluding VAT: £2,125,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
A single specialist provider is required for both Lots for an initial period of 3 years commencing on 1st May 2023 until 30th April 2026 with an option for a further 2 x twelve months extensions, subject to performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Estimated value of the contract in II.2.6 above is the estimated value over the initial 3 year period of the contract and the 2 x 12 month extensions. If the 2 x 12 month extensions are not taken up the estimated value of the contract is expected to be approximately £1275000.00.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 March 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
10 March 2023
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
WMCA
16 Summer Lane
Birmingham
B19 3SD
Country
United Kingdom