Section one: Contracting authority
one.1) Name and addresses
East Ayrshire Council
Corporate Procurement Team, London Road HQ
Kilmarnock
KA3 7BU
Contact
procurement@east-ayrshire.gov.uk
procurement@east-ayrshire.gov.uk
Telephone
+44 1563576183
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
http://www.east-ayrshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply & Delivery of Ironmongery Materials
Reference number
PS/22/111
two.1.2) Main CPV code
- 44316000 - Ironmongery
two.1.3) Type of contract
Supplies
two.1.4) Short description
East Ayrshire Council's Housing Asset Services (Stores) are looking to appoint a single provider for the supply and delivery of ironmongery materials. Deliveries will be made to 3 main stores across the authority area, however suppliers will also be required to provide a doorstep delivery.
two.1.5) Estimated total value
Value excluding VAT: £850,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 44111000 - Building materials
- 44110000 - Construction materials
- 44531100 - Wood screws
- 44531300 - Self-tapping screws
- 44531510 - Bolts and screws
- 43132300 - Drills
- 44523000 - Hinges, mountings and fittings
- 44500000 - Tools, locks, keys, hinges, fasteners, chain and springs
- 44523100 - Hinges
- 43812000 - Sawing equipment
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
two.2.4) Description of the procurement
Supply & Delivery of Ironmongery Materials including but not limited to the following items:
General Ironmongery, Drills, Screws, Holesaws, Hinges, Nails/Pins, Cylinders, Handles, Locks and Latches
two.2.5) Award criteria
Quality criterion - Name: Quality Weighting / Weighting: 30
Cost criterion - Name: Cost Weighting / Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £850,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Annual Turnover Value of 2 times annual contract value
Council's Minimum Insurance Requirements - All bidders must complete the Questionnaire as issued with the SPD
three.1.3) Technical and professional ability
List and brief description of selection criteria
All bidders must provide details of their technical experience - A Technical Experience Template has been uploaded into the 'Qualification' area within PCS-T (SPD), this must be completed and submitted with the tender response
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The Council will use the PCS-T eContract and eSupplier Management module to monitor performance of the contract. The KPI's are provided within the ITT documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 January 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
23 January 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22695. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Bidders will be required to submit proposals for community benefits which they will deliver as part of the contract - this is a scored element of the tender submission.
Community Benefits proposed by the successful bidder will be contractual and will be subject to the Council's contract monitoring and reporting requirements.
(SC Ref:715277)
six.4) Procedures for review
six.4.1) Review body
Kilmarnock Sheriff Court
Sheriff Court House, St Marnock Street
Kilmarnock
KA1 1ED
Telephone
+44 1563550024
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
East Ayrshire Council
London Road
Kilmarnock
KA3 7BU
procurement@east-ayrshire.gov.uk
Telephone
+44 1563576183
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
East Ayrshire Council
London Road
Kilmarnock
KA3 7BU
procurement@east-ayrshire.gov.uk
Telephone
+44 1563576183
Country
United Kingdom