Section one: Contracting authority
one.1) Name and addresses
WELLSPRING ACADEMY TRUST
DIGITAL MEDIA CENTRE COUNTY WAY
BARNSLEY
S702JW
Contact
Adam McDermott
a.mcdermott@wellspringacademies.org.uk
Country
United Kingdom
Region code
UKE31 - Barnsley, Doncaster and Rotherham
Companies House
08120960
Internet address(es)
Main address
https://wellspringacademytrust.co.uk/
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://wellspringacademytrust.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://wellspringacademytrust.co.uk/
one.4) Type of the contracting authority
Other type
Academy Trust
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Management of Cleaning Services
Reference number
WATCLN2024
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
A fully managed cleaning service, inclusive of staffing, equipment, management fee and materials
for the sites listed in Lots 1, 2 and 3 in the tender documents. No costs should fall outside the scope of the contract.
Lot 1 - Schools in Leeds and North Yorkshire
Lot 2 - Schools in Barnsley and Kirklees
Lot 3 Schools in Lincolnshire
This is a two stage tender process. Stage One submissions is 12pm on Monday 11th December 2023. This stage will be to shortlist suitable bidders who will be invited to tender for the contract in Stage Two. Please view tender documents for details.
For expressions of interest and access to the tender documents, please contact the Trust's Head of Operations, Adam McDermott: a.mcdermott@wellspringacademies.org.uk
two.1.5) Estimated total value
Value excluding VAT: £3,260,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
two.2) Description
two.2.1) Title
The Management of Cleaning Services - Lot 1
Lot No
1
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
- UKE4 - West Yorkshire
Main site or place of performance
Ebor Gardens Primary Academy, Rigton Drive, Leeds, LS9 7PY
Victoria Primary Academy, Ivy Avenue, Leeds, LS9 9ER
Bramley Park Academy, Fairfield Hill, Bramley, Leeds, LS13 3DP
Elements Primary School, Acre Mount, Middleton, Leeds, LS10 4WR
Green Meadows, Bradford Road, Guiseley, Leeds, LS20 8PP
Green Meadows, Back Lane, Guiseley, Leeds, LS20 8LS
Penny Field School, Tongue Lane, Meanwood, Leeds, LS6 4QD
Springwell Leeds Academy, Woodnook Drive, Tinshill, LS16 6DY
Springwell Leeds Academy, Middleton Road, Leeds, LS10 3JA
Springwell Leeds Academy, Brooklands View, Seacroft, LS14 6XR
Springwell Harrogate, 59 Grove Road, Harrogate, HG1 5EP
Forest Moor School, Menwith Hill Road, Darley, Harrogate, HG3 2RA
The Forest School, Park Lane, Knaresborough, HG5 0DQ
two.2.4) Description of the procurement
A fully managed cleaning service, inclusive of staffing, equipment, management fee and materials
for the sites listed in Lots 1, 2 and 3. No costs should fall outside the scope of the contract.
This is a two stage tender process. Stage One submissions is 12pm on Monday 11th December 2023. This stage will be to shortlist suitable bidders who will be invited to tender for the contract in Stage Two. Please view tender documents for details.
For expressions of interest and access to the tender documents, please contact the Trust's Head of Operations, Adam McDermott: a.mcdermott@wellspringacademies.org.uk
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
3 year contract, with the option to extend by a further 2 years, a total of up to 5 years.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
3 year contract, with the option to extend by a further 2 years, a total of up to 5 years.
two.2) Description
two.2.1) Title
The Management of Cleaning Services - Lot 2
Lot No
2
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKE3 - South Yorkshire
- UKE4 - West Yorkshire
Main site or place of performance
The Forest Academy, Thornton Road, Barnsley, S70 3NG
Oakhill Primary Academy, Doncaster Road, Ardsley, Barnsley, S71 5A
Oakwell Rise Academy, Doncaster Road, Barnsley, S70 1TS
Greenacre Satellite Site @ Oakhill Primary Academy
Kendray Special Resource Provision
Joseph Norton Academy, Busker Lane, Scissett, Huddersfield, HD8 9JU
two.2.4) Description of the procurement
A fully managed cleaning service, inclusive of staffing, equipment, management fee and materials
for the sites listed in Lots 1, 2 and 3. No costs should fall outside the scope of the contract.
This is a two stage tender process. Stage One submissions is 12pm on Monday 11th December 2023. This stage will be to shortlist suitable bidders who will be invited to tender for the contract in Stage Two. Please view tender documents for details.
For expressions of interest and access to the tender documents, please contact the Trust's Head of Operations, Adam McDermott: a.mcdermott@wellspringacademies.org.uk
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
3 year contract with the option to extend by a further 2 years, a total of up to 5 years.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
3 year contract with the option to extend by a further 2 years, a total of up to 5 years.
two.2) Description
two.2.1) Title
The Management of Cleaning Services - Lot 3
Lot No
3
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKF3 - Lincolnshire
Main site or place of performance
Springwell Alternative Academy Spalding, Matmore Gate, Spalding, PE11 2PN
Springwell Alternative Academy Lincoln, Macaulay Drive, Lincoln, LN2 4EN
Springwell Alternative Academy Grantham, New Beacon Road, Grantham NG31 9LD
Springwell Alternative Academy Mablethorpe, Seaholme Road, Mablethorpe, LN12 2DF
two.2.4) Description of the procurement
A fully managed cleaning service, inclusive of staffing, equipment, management fee and materials
for the sites listed in Lots 1, 2 and 3. No costs should fall outside the scope of the contract.
This is a two stage tender process. Stage One submissions is 12pm on Monday 11th December 2023. This stage will be to shortlist suitable bidders who will be invited to tender for the contract in Stage Two. Please view tender documents for details.
For expressions of interest and access to the tender documents, please contact the Trust's Head of Operations, Adam McDermott: a.mcdermott@wellspringacademies.org.uk
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
3 year contract with the option to extend by a further 2 years, a total of up to 5 years.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
3 year contract with the option to extend by a further 2 years, a total of up to 5 years.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 December 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 1 September 2024
four.2.7) Conditions for opening of tenders
Date
12 December 2023
Local time
8:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Every 3 to 5 years.
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Wellspring Academy Trust
DIGITAL MEDIA CENTRE, COUNTY WAY
BARNSLEY
S70 2JW
a.mcdermott@wellspringacademies.org.uk
Country
United Kingdom