Section one: Contracting authority
one.1) Name and addresses
Warwickshire County Council
Shire Hall, Market Square
Warwick
CV34 4RL
procurement@warwickshire.gov.uk
Country
United Kingdom
Region code
UKG13 - Warwickshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
www.warwickshire.gov.uk/procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/csw-jets/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/csw-jets/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WCC - Insurance Tender
Reference number
WCC - 14563
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
Warwickshire County Council (the Council), supported by Arthur J Gallagher (the Council's Insurance Broker) is seeking an insurance provider/insurance providers to provide insurance cover in respect of each of the following areas:
• Property (Lot 1)
• Casualty (Lot 2)
• Motor Fleet (Lot 3)
• Personal Accident/Travel (Lot 4)
• Engineering Insurance and Inspection (Lot 5)
• Commercial and Industrial Property (Lot 6).
two.1.5) Estimated total value
Value excluding VAT: £14,250,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Property
Lot No
1
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
two.2.4) Description of the procurement
Warwickshire County Council (the Council), supported by Arthur J Gallagher (the Council's Insurance Broker) is seeking an insurance provider/insurance providers to provide insurance cover in respect of each of the following areas:
• Property (Lot 1)
• Casualty (Lot 2)
• Motor Fleet (Lot 3)
• Personal Accident/Travel (Lot 4)
• Engineering Insurance and Inspection (Lot 5)
• Commercial and Industrial Property (Lot 6).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
The initial term of the Contract will be for 3 years (36 months), with the option to extend for further periods of 2 x 24 months (48 months) at the Council's sole discretion (84 months in total). This Contract will most likely be re-procured either after the initial term or any of the extension periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial term of the Contract will be for 3 years (36 months), with the option to extend for further periods of 2 x 24 months (48 months) at the Council's sole discretion (84 months in total).
two.2.14) Additional information
Warwickshire County Council will be using its e-tendering system (In-Tend) for the administration of this procurement process and providers must register with the system to be able to express an interest, download the documentation and submit a return.
The web address is as follows: https://in-tendhost.co.uk/csw-jets/aspx/Home.
Registration and use of In-Tend (CSW Jets) is free. Once registered, all Correspondence for this procurement process must be sent via the In-Tend "Correspondence" function. However, if you are unable to register with the website please email us at procurement@warwickshire.gov.uk.
During the course of the Contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation, and the changing demands placed on the Council by its customers.
two.2) Description
two.2.1) Title
Casualty
Lot No
2
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
two.2.4) Description of the procurement
Warwickshire County Council (the Council), supported by Arthur J Gallagher (the Council's Insurance Broker) is seeking an insurance provider/insurance providers to provide insurance cover in respect of each of the following areas:
• Property (Lot 1)
• Casualty (Lot 2)
• Motor Fleet (Lot 3)
• Personal Accident/Travel (Lot 4)
• Engineering Insurance and Inspection (Lot 5)
• Commercial and Industrial Property (Lot 6).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
The initial term of the Contract will be for 3 years (36 months), with the option to extend for further periods of 2 x 24 months (48 months) at the Council's sole discretion (84 months in total). This Contract will most likely be re-procured either after the initial term or any of the extension periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial term of the Contract will be for 3 years (36 months), with the option to extend for further periods of 2 x 24 months (48 months) at the Council's sole discretion (84 months in total).
two.2.14) Additional information
Warwickshire County Council will be using its e-tendering system (In-Tend) for the administration of this procurement process and providers must register with the system to be able to express an interest, download the documentation and submit a return.
The web address is as follows: https://in-tendhost.co.uk/csw-jets/aspx/Home.
Registration and use of In-Tend (CSW Jets) is free. Once registered, all Correspondence for this procurement process must be sent via the In-Tend "Correspondence" function. However, if you are unable to register with the website please email us at procurement@warwickshire.gov.uk.
During the course of the Contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation, and the changing demands placed on the Council by its customers.
two.2) Description
two.2.1) Title
Motor Fleet
Lot No
3
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
two.2.4) Description of the procurement
Warwickshire County Council (the Council), supported by Arthur J Gallagher (the Council's Insurance Broker) is seeking an insurance provider/insurance providers to provide insurance cover in respect of each of the following areas:
• Property (Lot 1)
• Casualty (Lot 2)
• Motor Fleet (Lot 3)
• Personal Accident/Travel (Lot 4)
• Engineering Insurance and Inspection (Lot 5)
• Commercial and Industrial Property (Lot 6).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
The initial term of the Contract will be for 3 years (36 months), with the option to extend for further periods of 2 x 24 months (48 months) at the Council's sole discretion (84 months in total). This Contract will most likely be re-procured either after the initial term or any of the extension periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial term of the Contract will be for 3 years (36 months), with the option to extend for further periods of 2 x 24 months (48 months) at the Council's sole discretion (84 months in total).
two.2.14) Additional information
Warwickshire County Council will be using its e-tendering system (In-Tend) for the administration of this procurement process and providers must register with the system to be able to express an interest, download the documentation and submit a return.
The web address is as follows: https://in-tendhost.co.uk/csw-jets/aspx/Home.
Registration and use of In-Tend (CSW Jets) is free. Once registered, all Correspondence for this procurement process must be sent via the In-Tend "Correspondence" function. However, if you are unable to register with the website please email us at procurement@warwickshire.gov.uk.
During the course of the Contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation, and the changing demands placed on the Council by its customers.
two.2) Description
two.2.1) Title
Personal Accident/Travel
Lot No
4
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
two.2.4) Description of the procurement
Warwickshire County Council (the Council), supported by Arthur J Gallagher (the Council's Insurance Broker) is seeking an insurance provider/insurance providers to provide insurance cover in respect of each of the following areas:
• Property (Lot 1)
• Casualty (Lot 2)
• Motor Fleet (Lot 3)
• Personal Accident/Travel (Lot 4)
• Engineering Insurance and Inspection (Lot 5)
• Commercial and Industrial Property (Lot 6).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
The initial term of the Contract will be for 3 years (36 months), with the option to extend for further periods of 2 x 24 months (48 months) at the Council's sole discretion (84 months in total). This Contract will most likely be re-procured either after the initial term or any of the extension periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial term of the Contract will be for 3 years (36 months), with the option to extend for further periods of 2 x 24 months (48 months) at the Council's sole discretion (84 months in total).
two.2.14) Additional information
Warwickshire County Council will be using its e-tendering system (In-Tend) for the administration of this procurement process and providers must register with the system to be able to express an interest, download the documentation and submit a return.
The web address is as follows: https://in-tendhost.co.uk/csw-jets/aspx/Home.
Registration and use of In-Tend (CSW Jets) is free. Once registered, all Correspondence for this procurement process must be sent via the In-Tend "Correspondence" function. However, if you are unable to register with the website please email us at procurement@warwickshire.gov.uk.
During the course of the Contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation, and the changing demands placed on the Council by its customers.
two.2) Description
two.2.1) Title
Engineering Insurance and Inspection
Lot No
5
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
two.2.4) Description of the procurement
Warwickshire County Council (the Council), supported by Arthur J Gallagher (the Council's Insurance Broker) is seeking an insurance provider/insurance providers to provide insurance cover in respect of each of the following areas:
• Property (Lot 1)
• Casualty (Lot 2)
• Motor Fleet (Lot 3)
• Personal Accident/Travel (Lot 4)
• Engineering Insurance and Inspection (Lot 5)
• Commercial and Industrial Property (Lot 6).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
The initial term of the Contract will be for 3 years (36 months), with the option to extend for further periods of 2 x 24 months (48 months) at the Council's sole discretion (84 months in total). This Contract will most likely be re-procured either after the initial term or any of the extension periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial term of the Contract will be for 3 years (36 months), with the option to extend for further periods of 2 x 24 months (48 months) at the Council's sole discretion (84 months in total).
two.2.14) Additional information
Warwickshire County Council will be using its e-tendering system (In-Tend) for the administration of this procurement process and providers must register with the system to be able to express an interest, download the documentation and submit a return.
The web address is as follows: https://in-tendhost.co.uk/csw-jets/aspx/Home.
Registration and use of In-Tend (CSW Jets) is free. Once registered, all Correspondence for this procurement process must be sent via the In-Tend "Correspondence" function. However, if you are unable to register with the website please email us at procurement@warwickshire.gov.uk.
During the course of the Contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation, and the changing demands placed on the Council by its customers.
two.2) Description
two.2.1) Title
Commercial and Industrial Property
Lot No
6
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
two.2.4) Description of the procurement
Warwickshire County Council (the Council), supported by Arthur J Gallagher (the Council's Insurance Broker) is seeking an insurance provider/insurance providers to provide insurance cover in respect of each of the following areas:
• Property (Lot 1)
• Casualty (Lot 2)
• Motor Fleet (Lot 3)
• Personal Accident/Travel (Lot 4)
• Engineering Insurance and Inspection (Lot 5)
• Commercial and Industrial Property (Lot 6).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
The initial term of the Contract will be for 3 years (36 months), with the option to extend for further periods of 2 x 24 months (48 months) at the Council's sole discretion (84 months in total). This Contract will most likely be re-procured either after the initial term or any of the extension periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial term of the Contract will be for 3 years (36 months), with the option to extend for further periods of 2 x 24 months (48 months) at the Council's sole discretion (84 months in total).
two.2.14) Additional information
Warwickshire County Council will be using its e-tendering system (In-Tend) for the administration of this procurement process and providers must register with the system to be able to express an interest, download the documentation and submit a return.
The web address is as follows: https://in-tendhost.co.uk/csw-jets/aspx/Home.
Registration and use of In-Tend (CSW Jets) is free. Once registered, all Correspondence for this procurement process must be sent via the In-Tend "Correspondence" function. However, if you are unable to register with the website please email us at procurement@warwickshire.gov.uk.
During the course of the Contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation, and the changing demands placed on the Council by its customers.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 January 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
5 January 2023
Local time
12:05pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Royal Court of Justice
The Strand
London
Country
United Kingdom