Section one: Contracting authority
one.1) Name and addresses
University of Leicester
University Road
Leicester
LE1 7RH
Telephone
+44 1162522058
Country
United Kingdom
Region code
UKF22 - Leicestershire CC and Rutland
Internet address(es)
Main address
https://universityofleicester.delta-esourcing.com/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
LUV01088 The provision of marquee hire (temporary demountable structures)
Reference number
LUV01088
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
The University’s Estates and Digital Services Department will manage a new framework agreement to facilitate the provision of hired marquees for different events primarily on Centenary Square (Main Campus), and potentially others at City and Oadby locations and potentially also at DeMontfort Hall, Leicester.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £800,000
two.2) Description
two.2.2) Additional CPV code(s)
- 44212320 - Miscellaneous structures
two.2.3) Place of performance
NUTS codes
- UKF22 - Leicestershire CC and Rutland
Main site or place of performance
Leicestershire CC and Rutland
two.2.4) Description of the procurement
Marquees and other temporary demountable structures (TDS) have been used for a variety of functions by our students, staff, catering staff and visitors over the last few years. Activities have ranged from hosting dinner parties of up to 300 people, Fresher’s Fairs, Open Days events, Graduation receptions and as student common room space. We also use them as additional space for registration or exhibition space.
The University wishes to appoint up to three suppliers to a framework agreement for a period of three years with the option to extend the agreement for a further 12 months. Marquees and other TDS may be required at any time throughout the year. Tenderers should be able to provide a fully managed service.
Tenderers will be expected to have the ability to adapt/modify requirements based on weather conditions, scale of event, guest profile etc, and to offer designs which reflect the University’s aspirations and offer good value for money.
two.2.5) Award criteria
Quality criterion - Name: Relevant experience / Weighting: 10
Quality criterion - Name: Technical and Professional ability / Weighting: 10
Quality criterion - Name: Response to tender section 3.4 / Weighting: 10
Quality criterion - Name: Response to tender section 3.5 (service conditions/environmental factors) / Weighting: 5
Quality criterion - Name: Response to tender section 3.6 (interfaces/dependencies) / Weighting: 5
Quality criterion - Name: Response to tender section 3.7 (detailed requirements) / Weighting: 10
Quality criterion - Name: Response to tender section 3.8 (Value added) / Weighting: 5
Quality criterion - Name: Response to tender section 3.9 (Health and Safety) / Weighting: 5
Quality criterion - Name: Response to tender section 3.12 (continuous improvement) / Weighting: 5
Quality criterion - Name: Response to tender section 3.13 (sustainability) / Weighting: 10
Quality criterion - Name: Response to tender section 3.15 (Contract Management) / Weighting: 5
Cost criterion - Name: Cost / Weighting: 20
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-023041
Section five. Award of contract
Contract No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 November 2022
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Relocatable Ltd
Unit N, Key Industrial Park, Fernside Road
Wednesfield
WV13 3YA
Country
United Kingdom
NUTS code
- UKF22 - Leicestershire CC and Rutland
National registration number
06715344
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Kingsmead Marquees Ltd
4 Leire Road
Frolesworth
LE17 5EA
Country
United Kingdom
NUTS code
- UKF22 - Leicestershire CC and Rutland
National registration number
03539809
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Simon Florey and Son Marquee Hire Limited
Hale Farm, Kingston Lisle
Wantage
OX28 LS
Country
United Kingdom
NUTS code
- UKF22 - Leicestershire CC and Rutland
National registration number
06619422
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £800,000
Total value of the contract/lot: £800,000
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://universityofleicester.delta-esourcing.com/delta/viewNotice.html?noticeId=737637423
GO Reference: GO-20221118-PRO-21497376
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
University of Leicester
University Road
Leicester
LE17RH
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
See VI..4.3 below
University Road
Leicester
LE17RH
Country
United Kingdom