Contract

LUV01088 The provision of marquee hire (temporary demountable structures)

  • University of Leicester

F03: Contract award notice

Notice identifier: 2022/S 000-032804

Procurement identifier (OCID): ocds-h6vhtk-036020

Published 18 November 2022, 2:05pm



Section one: Contracting authority

one.1) Name and addresses

University of Leicester

University Road

Leicester

LE1 7RH

Email

acm26@le.ac.uk

Telephone

+44 1162522058

Country

United Kingdom

Region code

UKF22 - Leicestershire CC and Rutland

Internet address(es)

Main address

https://universityofleicester.delta-esourcing.com/

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Education


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

LUV01088 The provision of marquee hire (temporary demountable structures)

Reference number

LUV01088

two.1.2) Main CPV code

  • 79952000 - Event services

two.1.3) Type of contract

Services

two.1.4) Short description

The University’s Estates and Digital Services Department will manage a new framework agreement to facilitate the provision of hired marquees for different events primarily on Centenary Square (Main Campus), and potentially others at City and Oadby locations and potentially also at DeMontfort Hall, Leicester.

two.1.6) Information about lots

This contract is divided into lots: No

two.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: £800,000

two.2) Description

two.2.2) Additional CPV code(s)

  • 44212320 - Miscellaneous structures

two.2.3) Place of performance

NUTS codes
  • UKF22 - Leicestershire CC and Rutland
Main site or place of performance

Leicestershire CC and Rutland

two.2.4) Description of the procurement

Marquees and other temporary demountable structures (TDS) have been used for a variety of functions by our students, staff, catering staff and visitors over the last few years. Activities have ranged from hosting dinner parties of up to 300 people, Fresher’s Fairs, Open Days events, Graduation receptions and as student common room space. We also use them as additional space for registration or exhibition space.

The University wishes to appoint up to three suppliers to a framework agreement for a period of three years with the option to extend the agreement for a further 12 months. Marquees and other TDS may be required at any time throughout the year. Tenderers should be able to provide a fully managed service.

Tenderers will be expected to have the ability to adapt/modify requirements based on weather conditions, scale of event, guest profile etc, and to offer designs which reflect the University’s aspirations and offer good value for money.

two.2.5) Award criteria

Quality criterion - Name: Relevant experience / Weighting: 10

Quality criterion - Name: Technical and Professional ability / Weighting: 10

Quality criterion - Name: Response to tender section 3.4 / Weighting: 10

Quality criterion - Name: Response to tender section 3.5 (service conditions/environmental factors) / Weighting: 5

Quality criterion - Name: Response to tender section 3.6 (interfaces/dependencies) / Weighting: 5

Quality criterion - Name: Response to tender section 3.7 (detailed requirements) / Weighting: 10

Quality criterion - Name: Response to tender section 3.8 (Value added) / Weighting: 5

Quality criterion - Name: Response to tender section 3.9 (Health and Safety) / Weighting: 5

Quality criterion - Name: Response to tender section 3.12 (continuous improvement) / Weighting: 5

Quality criterion - Name: Response to tender section 3.13 (sustainability) / Weighting: 10

Quality criterion - Name: Response to tender section 3.15 (Contract Management) / Weighting: 5

Cost criterion - Name: Cost / Weighting: 20

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2022/S 000-023041


Section five. Award of contract

Contract No

1

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

4 November 2022

five.2.2) Information about tenders

Number of tenders received: 3

Number of tenders received from SMEs: 3

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 3

Number of tenders received by electronic means: 3

The contract has been awarded to a group of economic operators: Yes

five.2.3) Name and address of the contractor

Relocatable Ltd

Unit N, Key Industrial Park, Fernside Road

Wednesfield

WV13 3YA

Country

United Kingdom

NUTS code
  • UKF22 - Leicestershire CC and Rutland
National registration number

06715344

The contractor is an SME

Yes

five.2.3) Name and address of the contractor

Kingsmead Marquees Ltd

4 Leire Road

Frolesworth

LE17 5EA

Country

United Kingdom

NUTS code
  • UKF22 - Leicestershire CC and Rutland
National registration number

03539809

The contractor is an SME

Yes

five.2.3) Name and address of the contractor

Simon Florey and Son Marquee Hire Limited

Hale Farm, Kingston Lisle

Wantage

OX28 LS

Country

United Kingdom

NUTS code
  • UKF22 - Leicestershire CC and Rutland
National registration number

06619422

The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Initial estimated total value of the contract/lot: £800,000

Total value of the contract/lot: £800,000


Section six. Complementary information

six.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To view this notice, please click here:

https://universityofleicester.delta-esourcing.com/delta/viewNotice.html?noticeId=737637423

GO Reference: GO-20221118-PRO-21497376

six.4) Procedures for review

six.4.1) Review body

Royal Courts of Justice

Strand

London

WC2A 2LL

Country

United Kingdom

six.4.2) Body responsible for mediation procedures

University of Leicester

University Road

Leicester

LE17RH

Country

United Kingdom

six.4.4) Service from which information about the review procedure may be obtained

See VI..4.3 below

University Road

Leicester

LE17RH

Country

United Kingdom