Tender

LUV01088 The provision of marquee hire (temporary demountable structures)

  • University of Leicester

F02: Contract notice

Notice identifier: 2022/S 000-023041

Procurement identifier (OCID): ocds-h6vhtk-036020

Published 18 August 2022, 7:05pm



Section one: Contracting authority

one.1) Name and addresses

University of Leicester

University Road

Leicester

LE1 7RH

Email

acm26@le.ac.uk

Telephone

+44 1162522058

Country

United Kingdom

Region code

UKF22 - Leicestershire CC and Rutland

Internet address(es)

Main address

https://universityofleicester.delta-esourcing.com/

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Event-services./852D79A48Y

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.delta-esourcing.com/tenders/UK-title/852D79A48Y

Tenders or requests to participate must be submitted to the following address:

University of Leicester

University Road

Leicester

LE1 7RH

Email

acm26@le.ac.uk

Telephone

+44 1162522058

Country

United Kingdom

Region code

UKF22 - Leicestershire CC and Rutland

Internet address(es)

Main address

https://universityofleicester.delta-esourcing.com/

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Education


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

LUV01088 The provision of marquee hire (temporary demountable structures)

Reference number

LUV01088

two.1.2) Main CPV code

  • 79952000 - Event services

two.1.3) Type of contract

Services

two.1.4) Short description

The University’s Estates and Digital Services Department will manage a new framework agreement to facilitate the provision of hired marquees for different events primarily on Centenary Square (Main Campus), and potentially others at City and Oadby locations and potentially also at DeMontfort Hall, Leicester.

two.1.5) Estimated total value

Value excluding VAT: £800,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 44212320 - Miscellaneous structures

two.2.3) Place of performance

NUTS codes
  • UKF22 - Leicestershire CC and Rutland
Main site or place of performance

Leicestershire CC and Rutland

two.2.4) Description of the procurement

Marquees and other temporary demountable structures (TDS) have been used for a variety of functions by our students, staff, catering staff and visitors over the last few years. Activities have ranged from hosting dinner parties of up to 300 people, Fresher’s Fairs, Open Days events, Graduation receptions and as student common room space. We also use them as additional space for registration or exhibition space.

The University wishes to appoint up to three suppliers to a framework agreement for a period of three years with the option to extend the agreement for a further 12 months. Marquees and other TDS may be required at any time throughout the year. Tenderers should be able to provide a fully managed service.

Tenderers will be expected to have the ability to adapt/modify requirements based on weather conditions, scale of event, guest profile etc, and to offer designs which reflect the University’s aspirations and offer good value for money.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £800,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

21 September 2022

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders

Date

21 September 2022

Local time

12:00pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

six.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://universityofleicester.delta-esourcing.com/tenders/UK-UK-Leicester:-Event-services./852D79A48Y

To respond to this opportunity, please click here:

https://universityofleicester.delta-esourcing.com/respond/852D79A48Y

GO Reference: GO-2022818-PRO-20812301

six.4) Procedures for review

six.4.1) Review body

Royal Courts of Justice

Strand

London

WC2A 2LL

Country

United Kingdom

six.4.2) Body responsible for mediation procedures

University of Leicester

University Road

Leicester

LE17RH

Country

United Kingdom

six.4.4) Service from which information about the review procedure may be obtained

See VI..4.3 below

University Road

Leicester

LE17RH

Country

United Kingdom