Section one: Contracting authority
one.1) Name and addresses
Smitham Primary School
Portnalls Road, Coulsdon
Surrey
CR5 3DE
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKJ2 - Surrey, East and West Sussex
Internet address(es)
Main address
https://www.smitham.croydon.sch.uk/croydon/primary/smitham
one.1) Name and addresses
Coulsdon C of E Primary School
Bradmore Green, Old Coulsdon
Surrey
CR5 1ED
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKJ2 - Surrey, East and West Sussex
Internet address(es)
Main address
https://www.coulsdoncofe.co.uk/
one.1) Name and addresses
New Valley Primary School
Old Lodge Lane, Purley
Surrey
CR8 4AZ
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKJ2 - Surrey, East and West Sussex
Internet address(es)
Main address
https://www.newvalleyprimary.com/
one.1) Name and addresses
Chipstead Valley Primary School
Chipstead Valley Road, Chipstead Valley Road
Surrey
CR5 3BW
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKJ2 - Surrey, East and West Sussex
Internet address(es)
Main address
https://www.chipsteadvalley.com/
one.1) Name and addresses
Keston Primary School
Keston Avenue, Coulsdon
Surrey
CR5 1HP
tenders@litmuspartnerhhip.co.uk
Country
United Kingdom
Region code
UKJ2 - Surrey, East and West Sussex
Internet address(es)
Main address
https://www.kestonprimary.org.uk/
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/EFUCP9892W
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Coulsdon Cluster of Primary Schools ~ Catering Services Tender
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide Catering Services for The Coulsdon Cluster of 5 Primary Schools:
New Valley Primary School; Chipstead Valley Primary School; Coulsdon C of E Primary School; Keston Primary School; Smitham Primary School
two.1.5) Estimated total value
Value excluding VAT: £2,443,562
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
Surrey, East and West Sussex
two.2.4) Description of the procurement
New Valley Primary School
New Valley is a one-form primary school serving families in Purley and Coulsdon. We are part of PACE Academy Trust, a family of five primary schools in the London boroughs of Croydon and Merton. There are currently around 170 children on roll at New Valley, and the school employs around 26 staff.
Keston Primary School
Keston Primary school is a two-form entry school with nursery provision in Old Coulsdon, on the borders of Croydon and Surrey. Keston joined PACE Academy Trust in October 2018 as an academy converter.
Chipstead Valley Primary School
Chipstead Valley is a Primary School based in Coulsdon Surrey, our school is larger than average accommodating around 700 pupils and 110 members of staff. Alongside the main school we have a purpose built Nursery catering for 2 and 3 year olds and an Enhanced Learning Provision Unit for children with physical and complex medical needs.
Smitham Primary School
Smtiham Primary School is a Primary School in Coulsdon, Surrey which was founded in 1885. We are currently a part 2 form entry school, which rose to a 3 form entry, beginning in September 2018.
Coulsdon C of E Primary School is a Primary School in Old Coulsdon which was founded in 1845.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 206 students on roll and 40 teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The School would wish the successful contractor to review the current range of services offered and make recommendations accordingly.
Please be advised that this contract will be let on a 3 + 2 years basis.
See SQ Document for further details.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,443,562
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2028
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
Accelerated procedure
Justification:
April contract start
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 December 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
16 January 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Surrey:-School-catering-services./EFUCP9892W
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/EFUCP9892W
GO Reference: GO-20221117-PRO-21483679
six.4) Procedures for review
six.4.1) Review body
Smitham Primary School
Surrey
Country
United Kingdom