Section one: Contracting authority
one.1) Name and addresses
Kent and Medway Towns Fire Authority
KFRS Headquarters, The Godlands, Tovil, Maidstone, Kent, United Kingdom
Kent
ME15 6XB
Contact
Cheryl Smith
Telephone
+44 1622692121
Country
United Kingdom
NUTS code
UKJ4 - Kent
National registration number
N/A
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fire Doors Inspection and Maintenance PMA
Reference number
7F - 2020 - 0387
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
The purpose of this procurement was to identify a contractor to provide Inspection and Maintenance of Fire Doors services across the Authority's estate in the county of Kent.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £181,098 / Highest offer: £400,000 taken into consideration
two.2) Description
two.2.1) Title
Fire Doors Inspection and Maintenance - Kent Fire
Lot No
2
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
- 50000000 - Repair and maintenance services
- 50324200 - Preventive maintenance services
- 71000000 - Architectural, construction, engineering and inspection services
- 44221220 - Fire doors
- 45343000 - Fire-prevention installation works
- 45343100 - Fireproofing work
- 75251110 - Fire-prevention services
- 71315400 - Building-inspection services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
Main site or place of performance
Various sites in the county of Kent
two.2.4) Description of the procurement
Inspection and maintenance of fire doors across Kent and Medway Towns Fire Authority sites, countywide.
The purpose of this competition was to establish a contract (2 years initial term, plus two x one year extension options) with a single service provider.
The contract shall be based on the NEC4 Term Short Service Contract (TSSC) terms and conditions with Additional Terms, and shall be for a maximum duration of 4 years, made up of an initial term plus optional extensions.
The contract value stated in V.2.4 is the successful tenderer's bid price based on an estimated requirement for the initial 2 year period. The actual value over the full term including extension options and including additional services is likely to be higher. The initial estimated contract value is the upper estimated value stated in the original contract notice for the full term.
The estimated value range of the Lot in the contract notice was as follows:
Lot 2 £200,000 - £400,000
The Authority has not previously had a contract for these services, therefore these values are not based on true historical data. The value ranges are estimates based on the number of doors and buildings. The lower end of the range is estimated for the initial period, the upper range allows for the optional extension options and additional services. These ranges should be used only as an indication of the potential requirement.
two.2.5) Award criteria
Quality criterion - Name: Contract Resourcing / Weighting: 8%
Quality criterion - Name: Programme Delivery / Weighting: 4%
Quality criterion - Name: Performance Management / Weighting: 4%
Quality criterion - Name: Health and Safety / Weighting: 8%
Quality criterion - Name: Caron Footprint & Sustainability / Weighting: 3%
Quality criterion - Name: Alerts for Urgent Repairs / Weighting: 1%
Quality criterion - Name: Scenarios / Weighting: 12%
Quality criterion - Name: Social Value / Weighting: 10%
Price - Weighting: 50%
two.2.11) Information about options
Options: Yes
Description of options
This contract shall have 2 x 1 year extension options at the sole discretion of the Authority.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
7 Forces Commercial Services undertook this procurement exercise on behalf of Kent and Medway Towns Fire Authority, who shall be the contracting Authority.
Lot 1 for Kent Police was not awarded.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-014453
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
1
Lot No
1
Title
Lot 1 Inspection and Maintenance Fire Door Kent Police
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section five. Award of contract
Contract No
2
Title
Lot 2 Inspection and Maintenance of Fire Doors Kent Fire
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 December 2021
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Hollmark Ltd
Unit 2, Falcon Park, Luckyn Lane
Basildon
SS14 3AL
Telephone
+44 1277626101
Country
United Kingdom
NUTS code
- UKH3 - Essex
National registration number
830544056
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £400,000
Total value of the contract/lot: £181,089
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court
The Strand
London
WC2A 2LL
Telephone
+44 2079476000
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
PDRS
BiP Solutions, Medius 60, Pacific Way
Glasgow
G51 1DZ
Telephone
+44 8452707055
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
TBC
TBC
Country
United Kingdom