Scope
Description
NHG is seeking to appoint service providers for cleaning and grounds maintenance across Essex. The procurement will be divided into two cleaning contracts-covering North and South Essex respectively-and two grounds maintenance contracts for the same regions. The scope of services includes, but is not limited to: general cleaning, window cleaning, grounds maintenance (including gardening), bulk waste collection, supply of consumables, and playground maintenance.
Contract 1: Essex (North) Cleaning
Chelmsford, Colchester, Epping, Harlow
Contract 2: Essex (South) Cleaning
Basildon, Brentwood, Castle Point, Rochford, Thurrock, Southend on Sea
Contract 3: Essex (North) Ground Maintenance
Chelmsford, Colchester, Epping, Harlow
Contract 4: Essex (South) Grounds Maintenance
Basildon, Brentwood, Castle Point, Rochford, Thurrock, Southend on Sea
The 4 contracts (Essex North and Essex South Cleaning & Grounds Maintenance) will be awarded separately to encourage market competition, promote SME participation, and reduce supply chain risks where applicable. There are no limitations on the number of lots / contracts a bidder may be awarded. Suppliers are permitted to bid for multiple lots, and if they achieve the highest score in each respective lot, they may be awarded all corresponding contracts.
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https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=958560105
Total value (estimated)
- £7,000,000 excluding VAT
- £8,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 3 February 2026 to 2 February 2029
- Possible extension to 2 February 2033
- 7 years
Description of possible extension:
Option to extend [ 1 + 1 + 1 + 1] up to 4 years.
Main procurement category
Services
CPV classifications
- 43325100 - Grounds-maintenance equipment
- 45112700 - Landscaping work
- 50870000 - Repair and maintenance services of playground equipment
- 77211300 - Tree-clearing services
- 77314000 - Grounds maintenance services
- 90500000 - Refuse and waste related services
- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
- 90911200 - Building-cleaning services
- 90911300 - Window-cleaning services
Contract locations
- UKH3 - Essex
Participation
Legal and financial capacity conditions of participation
Suppliers must complete and meet the requirements in the conditions of participation in the procurement selection questionnaire (PSQ)
Technical ability conditions of participation
Detailed within the PSQ
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
30 June 2025, 12:00pm
Submission type
Tenders
Deadline for requests to participate
11 July 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 August 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality |
Quality | 60% |
| Price | Price |
Price | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
NHG is seeking to appoint service providers for cleaning and grounds maintenance across Essex, with separate contracts (4 in total) for North and South Essex. The scope includes cleaning, window cleaning, grounds maintenance, bulk waste collection, consumables supply, and playground upkeep. It is envisaged that the contract(s) will be awarded separately to encourage market competition and promote SME participation, and reduce supply chain risks where applicable. However, there are no limitations on the number of lots a bidder may be awarded. Suppliers are permitted to bid for multiple lots, and if they achieve the highest score in each respective lot, they may be awarded all corresponding contracts.
This is a competitive flexible procedure as detailed within the accompanying documents. To be shortlisted to be invited to tender, Participants must fully pass both Stage 1 (initial screening assessment) and suitability assessment) Participants must also be ranked amongst the top 5 highest suppliers for the scored questions. Notting Hill Genesis reserves the right to shortlist all additional Participants who are within 5% marks of the 5th highest scoring participant(s). In the event that Notting Hill Genesis exercises this discretion, it will notify all Participants in writing of the number of Participants to be shortlisted.
Participants should be aware that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) may apply to this contract(s).
Contracting authority
Notiing Hill Genesis
- Public Procurement Organisation Number: PLMP-3644-HBBN
Bruce Kenrick House, 2 Killick Street
London
N1 9FL
United Kingdom
Contact name: Cherene Amoah
Email: procurementteam@nhg.org.uk
Region: UKI43 - Haringey and Islington
Organisation type: Public authority - sub-central government