Scope
Reference
XPROC2114
Description
NHG is seeking to appoint service providers for cleaning and grounds maintenance across Essex. The procurement will be divided into two cleaning contracts-covering North and South Essex respectively-and two grounds maintenance contracts for the same regions. The scope of services includes, but is not limited to: general cleaning, window cleaning, grounds maintenance (including gardening), bulk waste collection, supply of consumables, and playground maintenance.
Contract 1: Essex (North) Cleaning
Chelmsford, Colchester, Epping, Harlow
£240,000 (Estimated Per annum value)
£1.6m (Estimated value for 3-years plus 1+1+1+1 year extension [7 years total])
Contract 2: Essex (South) Cleaning
Basildon, Brentwood, Castle Point, Rochford, Thurrock, Southend on Sea
£272,000 (Estimated Per annum value)
£1.9m (Estimated value for 3-years plus 1+1+1+1 year extension [7 years total])
Contract 3: Essex (North) Ground Maintenance
Chelmsford, Colchester, Epping, Harlow
£183,000 (Estimated Per annum value)
£1.3m (Estimated value for 3-years plus 1+1+1+1 year extension [7 years total])
Contract 4: Essex (South) Grounds Maintenance
Basildon, Brentwood, Castle Point, Rochford, Thurrock, Southend on Sea
£312,000 (Estimated Per annum value)
£2.1m (Estimated value for 3-years plus 1+1+1+1 year extension [7 years total])
The 4 contracts (Essex North and Essex South Cleaning & Grounds Maintenance) will be awarded separately to encourage market competition, promote SME participation, and reduce supply chain risks where applicable. There are no limitations on the number of lots / contracts a bidder may be awarded. Suppliers are permitted to bid for multiple lots, and if they achieve the highest score in each respective lot, they may be awarded all corresponding contracts.
For more information about this opportunity, please visit the Delta portal at: https://www.delta-esourcing.com/tenders/UK-London:-Grounds-maintenance-equipment./WTM2TEVD78
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/WTM2TEVD78
If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.
Total value (estimated)
- £7,000,000 excluding VAT
- £8,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 3 February 2026 to 2 February 2029
- Possible extension to 2 February 2033
- 7 years
Description of possible extension:
Option to extend [ 1 + 1 + 1 + 1] up to 4 years.
Main procurement category
Services
Contract locations
- UKH - East of England
Lot constraints
Description of how multiple lots may be awarded:
N/A
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Essex (North) Cleaning
Description
Internal Cleaning, External Cleaning (Yard work), Window Cleaning and Bulk Waste Service.
Essex (North) - Chelmsford, Colchester, Epping, Harlow
Lot value (estimated)
- £1,600,000 excluding VAT
- £1,920,000 including VAT
CPV classifications
- 31520000 - Lamps and light fittings
- 31531000 - Light bulbs
- 50870000 - Repair and maintenance services of playground equipment
- 90511000 - Refuse collection services
- 90513200 - Urban solid-refuse disposal services
- 90690000 - Graffiti removal services
- 90911000 - Accommodation, building and window cleaning services
- 90914000 - Car park cleaning services
- 90918000 - Bin-cleaning services
- 98341140 - Caretaker services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Essex (South) Cleaning
Description
Internal Cleaning, External Cleaning (Yard work), Window Cleaning and Bulk Waste Service in the following locations:
Essex (South) - Basildon, Brentwood, Castle Point, Rochford, Thurrock, Southend on Sea
Lot value (estimated)
- £1,900,000 excluding VAT
- £2,280,000 including VAT
CPV classifications
- 31524000 - Ceiling or wall light fittings
- 31531000 - Light bulbs
- 50870000 - Repair and maintenance services of playground equipment
- 90511100 - Urban solid-refuse collection services
- 90511200 - Household-refuse collection services
- 90511300 - Litter collection services
- 90690000 - Graffiti removal services
- 90911000 - Accommodation, building and window cleaning services
- 90914000 - Car park cleaning services
- 90918000 - Bin-cleaning services
- 98341140 - Caretaker services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Essex (North) Ground Maintenance
Description
Deliver gardening and grounds maintenance service to its estates in the following locations:
Essex (North) - Chelmsford, Colchester, Epping and Harlow
Lot value (estimated)
- £1,200,000 excluding VAT
- £1,440,000 including VAT
CPV classifications
- 03451300 - Shrubs
- 71421000 - Landscape gardening services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
- 77312000 - Weed-clearance services
- 77314000 - Grounds maintenance services
- 77340000 - Tree pruning and hedge trimming
- 90511300 - Litter collection services
- 90620000 - Snow-clearing services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Essex (South) Grounds Maintenance
Description
Deliver gardening and grounds maintenance service to its estate in the following locations:
Essex (South) - Basildon, Brentwood, Castle Point, Rochford, Thurrock and Southend on Sea
Lot value (estimated)
- £2,300,000 excluding VAT
- £2,760,000 including VAT
CPV classifications
- 03451300 - Shrubs
- 71421000 - Landscape gardening services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
- 77312000 - Weed-clearance services
- 77314100 - Grassing services
- 77340000 - Tree pruning and hedge trimming
- 90511300 - Litter collection services
- 90620000 - Snow-clearing services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Essex (North) Cleaning
Lot 3. Essex (North) Ground Maintenance
See information within the PSQ
Lot 2. Essex (South) Cleaning
See information within the PSQ document
Lot 4. Essex (South) Grounds Maintenance
See information within the PSQ documents
Technical ability conditions of participation
Lot 1. Essex (North) Cleaning
Lot 3. Essex (North) Ground Maintenance
See information within the PSQ
Lot 2. Essex (South) Cleaning
See information within the PSQ document
Lot 4. Essex (South) Grounds Maintenance
See information within the PSQ documents
Particular suitability
Lot 1. Essex (North) Cleaning
Lot 2. Essex (South) Cleaning
Lot 3. Essex (North) Ground Maintenance
Lot 4. Essex (South) Grounds Maintenance
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
7 July 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
16 July 2025, 12:00pm
Submission address and any special instructions
https://www.delta-esourcing.com
For more information about this opportunity, please visit the Delta portal at: https://www.delta-esourcing.com/tenders/UK-London:-Grounds-maintenance-equipment./WTM2TEVD78
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/WTM2TEVD78
If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 August 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality |
Quality | 60% |
| Price | Price |
Price | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
NHG is seeking to appoint service providers for cleaning and grounds maintenance across Essex, with separate contracts (4 in total) for North and South Essex. The scope includes cleaning, window cleaning, grounds maintenance, bulk waste collection, consumables supply, and playground upkeep. It is envisaged that the contract(s) will be awarded separately to encourage market competition and promote SME participation, and reduce supply chain risks where applicable. However, there are no limitations on the number of lots a bidder may be awarded. Suppliers are permitted to bid for multiple lots, and if they achieve the highest score in each respective lot, they may be awarded all corresponding contracts.
This is a competitive flexible procedure as detailed within the accompanying documents. To be shortlisted to be invited to tender, Participants must fully pass both Stage 1 (initial screening assessment) and suitability assessment) Participants must also be ranked amongst the top 5 highest suppliers for the scored questions. Notting Hill Genesis reserves the right to shortlist all additional Participants who are within 5% marks of the 5th highest scoring participant(s). In the event that Notting Hill Genesis exercises this discretion, it will notify all Participants in writing of the number of Participants to be shortlisted.
Participants should be aware that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) may apply to this contract(s).
Documents
Associated tender documents
https://www.delta-esourcing.com/tenders/UK-London:-Grounds-maintenance-equipment./WTM2TEVD78
Technical specifications to be met
https://www.delta-esourcing.com/tenders/UK-London:-Grounds-maintenance-equipment./WTM2TEVD78
Contracting authority
Notiing Hill Genesis
- Public Procurement Organisation Number: PLMP-3644-HBBN
Bruce Kenrick House, 2 Killick Street
London
N1 9FL
United Kingdom
Contact name: Cherene Amoah
Email: procurementteam@nhg.org.uk
Region: UKI43 - Haringey and Islington
Organisation type: Public authority - sub-central government