Section one: Contracting authority
one.1) Name and addresses
Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
Socialcare.Procurement@cardiff.gov.uk
Telephone
+44 2920873732
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
one.1) Name and addresses
Vale of Glamorgan Council
Civic Offices, Holton Road
BARRY
CF63 4RU
procurement@valeofglamorgan.gov.uk
Telephone
+44 1446700111
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
http://www.valeofglamorgan.gov.uk
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com/Account/Registration/Register
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com/Account/Registration/Register
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Social protection
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Independent Professional Advocacy Service - Cardiff & Vale
two.1.2) Main CPV code
- 85320000 - Social services
two.1.3) Type of contract
Services
two.1.4) Short description
Cardiff Council Social Services and the Vale of Glamorgan Council Social Services Departments are commissioning Independent Professional Advocacy services across the region to:
Adopt a systemic co-productive approach with all stakeholders across the region.
Form purposeful, collaborative relationships between local authorities, health boards, Providers and the people who use the services.
Share common understanding of what advocacy is and the specific role of Independent Professional Advocacy (IPA).
Share a common agreement about when Independent Professional Advocacy is appropriate and always considering its accessibility and application alongside other forms of advocacy.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Vale of Glamorgan are not restricting award and can award all 3 of their Lots to one provider.
Cardiff Council are restricting award and will award each of their 2 Lots to a different provider.
two.2) Description
two.2.1) Title
Lot 1 - Cardiff Council - IPA for older adults aged 55 and over
Lot No
1
two.2.2) Additional CPV code(s)
- 85320000 - Social services
- 85312310 - Guidance services
- 85310000 - Social work services
- 85300000 - Social work and related services
- 85000000 - Health and social work services
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement
Cardiff Council Social Services and the Vale of Glamorgan Council Social Services Departments are commissioning Independent Professional Advocacy services across the region to:
Adopt a systemic co-productive approach with all stakeholders across the region.
Form purposeful, collaborative relationships between local authorities, health boards, Providers and the people who use the services.
Share common understanding of what advocacy is and the specific role of Independent Professional Advocacy (IPA).
Share a common agreement about when Independent Professional Advocacy is appropriate and always considering its accessibility and application alongside other forms of advocacy.
The service will be provided across two Lots for Cardiff Council:
Lot 1 - IPA for older adults aged 55 and over, including care home advocacy; for younger adults with a Physical & Sensory Impairment and for those with Mental Ill-health and/or Substance Misuse
Lot 2 - IPA for adults aged 18 and over living with learning disabilities including autism.
The service will be provided across three Lots for The Vale of Glamorgan:
Lot 3 - IPA for older adults aged 55 and over, including care home advocacy.
Lot 4 - IPA for adults aged 18 and over living with learning disabilities including autism.
Lot 5 - IPA for all other adults with care and support needs.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
In addition to the 4 year (48 months) contract term, the contracts can also be extended for an addition 2 years (24 months).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Cardiff Council - IPA for adults aged 18 and over living with learning disabilities
Lot No
2
two.2.2) Additional CPV code(s)
- 85320000 - Social services
- 85312310 - Guidance services
- 85000000 - Health and social work services
- 85300000 - Social work and related services
- 85310000 - Social work services
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement
Cardiff Council Social Services and the Vale of Glamorgan Council Social Services Departments are commissioning Independent Professional Advocacy services across the region to:
Adopt a systemic co-productive approach with all stakeholders across the region.
Form purposeful, collaborative relationships between local authorities, health boards, Providers and the people who use the services.
Share common understanding of what advocacy is and the specific role of Independent Professional Advocacy (IPA).
Share a common agreement about when Independent Professional Advocacy is appropriate and always considering its accessibility and application alongside other forms of advocacy.
The service will be provided across two Lots for Cardiff Council:
Lot 1 - IPA for older adults aged 55 and over, including care home advocacy; for younger adults with a Physical & Sensory Impairment and for those with Mental Ill-health and/or Substance Misuse
Lot 2 - IPA for adults aged 18 and over living with learning disabilities including autism.
The service will be provided across three Lots for The Vale of Glamorgan:
Lot 3 - IPA for older adults aged 55 and over, including care home advocacy.
Lot 4 - IPA for adults aged 18 and over living with learning disabilities including autism.
Lot 5 - IPA for all other adults with care and support needs.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Extension period of up to 24 months (2 years) in addition to the initial period of 48 months (4 years)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Vale of Glamorgan Council - IPA for adults aged 18 and over living with learning disabilities
Lot No
4
two.2.2) Additional CPV code(s)
- 85320000 - Social services
- 80000000 - Education and training services
- 85000000 - Health and social work services
- 85300000 - Social work and related services
- 85310000 - Social work services
- 85312310 - Guidance services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement
Cardiff Council Social Services and the Vale of Glamorgan Council Social Services Departments are commissioning Independent Professional Advocacy services across the region to:
Adopt a systemic co-productive approach with all stakeholders across the region.
Form purposeful, collaborative relationships between local authorities, health boards, Providers and the people who use the services.
Share common understanding of what advocacy is and the specific role of Independent Professional Advocacy (IPA).
Share a common agreement about when Independent Professional Advocacy is appropriate and always considering its accessibility and application alongside other forms of advocacy.
The service will be provided across two Lots for Cardiff Council:
Lot 1 - IPA for older adults aged 55 and over, including care home advocacy; for younger adults with a Physical & Sensory Impairment and for those with Mental Ill-health and/or Substance Misuse
Lot 2 - IPA for adults aged 18 and over living with learning disabilities including autism.
The service will be provided across three Lots for The Vale of Glamorgan:
Lot 3 - IPA for older adults aged 55 and over, including care home advocacy.
Lot 4 - IPA for adults aged 18 and over living with learning disabilities including autism.
Lot 5 - IPA for all other adults with care and support needs.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Extension period of up to 24 months (2 years) in addition to the initial period of 48 months (4 years)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - Vale of Glamorgan Council - IPA for all other adults with care and support needs
Lot No
5
two.2.2) Additional CPV code(s)
- 85320000 - Social services
- 85312310 - Guidance services
- 80000000 - Education and training services
- 85000000 - Health and social work services
- 85300000 - Social work and related services
- 85310000 - Social work services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement
Cardiff Council Social Services and the Vale of Glamorgan Council Social Services Departments are commissioning Independent Professional Advocacy services across the region to:
Adopt a systemic co-productive approach with all stakeholders across the region.
Form purposeful, collaborative relationships between local authorities, health boards, Providers and the people who use the services.
Share common understanding of what advocacy is and the specific role of Independent Professional Advocacy (IPA).
Share a common agreement about when Independent Professional Advocacy is appropriate and always considering its accessibility and application alongside other forms of advocacy.
The service will be provided across two Lots for Cardiff Council:
Lot 1 - IPA for older adults aged 55 and over, including care home advocacy; for younger adults with a Physical & Sensory Impairment and for those with Mental Ill-health and/or Substance Misuse
Lot 2 - IPA for adults aged 18 and over living with learning disabilities including autism.
The service will be provided across three Lots for The Vale of Glamorgan:
Lot 3 - IPA for older adults aged 55 and over, including care home advocacy.
Lot 4 - IPA for adults aged 18 and over living with learning disabilities including autism.
Lot 5 - IPA for all other adults with care and support needs.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Extension period of up to 24 months (2 years) in addition to the initial period of 48 months (4 years)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Vale of Glamorgan Council - IPA for older adults aged 55 and over
Lot No
3
two.2.2) Additional CPV code(s)
- 85320000 - Social services
- 80000000 - Education and training services
- 85000000 - Health and social work services
- 85300000 - Social work and related services
- 85310000 - Social work services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement
Cardiff Council Social Services and the Vale of Glamorgan Council Social Services Departments are commissioning Independent Professional Advocacy services across the region to:
Adopt a systemic co-productive approach with all stakeholders across the region.
Form purposeful, collaborative relationships between local authorities, health boards, Providers and the people who use the services.
Share common understanding of what advocacy is and the specific role of Independent Professional Advocacy (IPA).
Share a common agreement about when Independent Professional Advocacy is appropriate and always considering its accessibility and application alongside other forms of advocacy.
The service will be provided across two Lots for Cardiff Council:
Lot 1 - IPA for older adults aged 55 and over, including care home advocacy; for younger adults with a Physical & Sensory Impairment and for those with Mental Ill-health and/or Substance Misuse
Lot 2 - IPA for adults aged 18 and over living with learning disabilities including autism.
The service will be provided across three Lots for The Vale of Glamorgan:
Lot 3 - IPA for older adults aged 55 and over, including care home advocacy.
Lot 4 - IPA for adults aged 18 and over living with learning disabilities including autism.
Lot 5 - IPA for all other adults with care and support needs.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Extension period of up to 24 months (2 years) in addition to the initial period of 48 months (4 years)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 January 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
8 January 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Local authorities with local health board providers must support social value and community benefits with organisations to develop a shared understanding of the common agenda, and to share and develop good practice. The purpose is to maximise the positive outcomes and well-being of local people; influence local service provision; and add value and focus to what matters to people in a way that exceeds exclusively monetary value. This is about:
- enhancing health and wellbeing.
- building safer communities.
- maximising opportunities for fulfilling potential.
- improving the physical environment.
- supporting local economies.
Please set out how your organisation will embed the principles of social value and community benefits into its everyday activities.
(WA Ref:135990)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom